Qureos Mentor

Medicilon USA Corp

The Operations and Systems Coordinator supports the day-to-day operational needs of the organization by managing procurement workflows, assisting with finance-related processes, and ensuring the smooth operation of IT systems and internal databases. This role is critical in maintaining operational efficiency, compliance, and cross-functional communication&mdash;particularly in support of the company&rsquo;s research and development activities.Key ResponsibilitiesProcurement and Vendor Management<ul><li>Oversee the full procurement lifecycle, including vendor sourcing, quotation negotiation, and purchase order creation.</li><li>Track and manage the delivery status of all procured items, ensuring timely receipt and resolution of delays or discrepancies.</li><li>Build and maintain strong vendor relationships while optimizing pricing, quality, and service levels.</li><li>Maintain accurate procurement records and vendor documentation in compliance with internal policies and regulatory standards.</li><li>Analyze procurement trends to identify cost-saving opportunities and improve purchasing efficiency.</li><li>Work closely with the finance team to reconcile invoices with purchase orders and delivery receipts to support accurate payment processing</li></ul>Operational Coordination<ul><li>Serve as the primary point of contact for internal operational requests, process bottlenecks, or vendor-related issues.</li><li>Develop, document, and maintain Standard Operating Procedures (SOPs) for procurement, financial workflows, and database use.</li><li>Identify, recommend, and help implement improvements to enhance overall operational efficiency.</li></ul>Facilities Management<ul><li>Coordinate with internal stakeholders to ensure laboratory and office facility needs are met, including supply deliveries, equipment setup, and routine maintenance.</li><li>Act as the liaison with building facilities management for issues related to utilities, safety, HVAC, cleaning, waste disposal, and emergency protocols.</li><li>Manage vendor access and scheduling for facility-related service providers and contractors.</li><li>Monitor the general condition of lab and office environments and escalate facility concerns as needed to ensure compliance and functionality.</li><li>Support internal teams with lab space planning, seating assignments, and operational readiness for new hires or team expansions.</li></ul>IT and Database Management<ul><li>Collaborate with IT teams to troubleshoot issues, implement system updates, and provide basic tech support or onboarding for internal users.</li><li>Support system integrations across procurement, finance, and project tracking tools to streamline operations.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Operations Management, or a related field</li><li>2&ndash;4 years of experience in operations, procurement, finance support, facilities coordination, or database management&mdash;preferably in a CRO, biotech, or life sciences environment</li><li>Experience with procurement and accounting platforms (e.g., QuickBooks, ERP systems)</li><li>Proficiency in IT tools, spreadsheets, and databases (e.g., Smartsheet, Excel, or Airtable)</li><li>Strong organizational skills and attention to detail</li></ul>Preferred Qualifications<ul><li>Experience in a regulated industry such as pharmaceuticals, biotech, or contract research organizations (CROs)</li><li>Familiarity with compliance standards such as FDA, GLP, or GMP</li><li>Understanding of basic logistics, delivery tracking practices, and lab facility operations</li><li>Experience coordinating with building management teams or commercial landlords</li></ul>Job Type: Full-timePay: From $55,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Operations and Systems Coordinator

Join Medicilon USA Corp and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Medicilon USA Corp

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Operations and Systems Coordinator