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MERED

Job SummaryThe Senior Document Controller is responsible for managing, controlling, and safeguarding all project and corporate documentation, with a strong focus on contracts, commercial correspondence, and governance-critical records. The role ensures document integrity, traceability, and compliance across all departments and projects, while supporting contract administration and senior management reporting.Key Responsibilities1. Document Control &amp; Governance:<ul><li>Establish, implement, and maintain document control procedures in line with company policies and project requirements.</li><li>Manage document registers, numbering systems, version control, and approval workflows for all technical, commercial, and contractual documents.</li><li>Ensure timely receipt, review, distribution, and archiving of documents across internal teams and external stakeholders.</li><li>Maintain audit-ready document trails and logs in compliance with contractual, legal, project control procedure and regulatory requirements.</li></ul>2. Contracts &amp; Commercial Documentation:<ul><li>Manage and archive all contract-related documentation including main contracts, subcontracts, MOUs, LOIs, amendments, addenda, and correspondence.</li><li>Support the Commercial teams by controlling contract execution versions, signature pages, bonds, guarantees, insurances, and contractual notices.</li><li>Ensure all contractual communications (letters, notices, claims, instructions) are logged, tracked, and retrievable.</li><li>Assist in maintaining contract status logs, variation registers, and key contractual dates (milestones, expiry, renewals).</li></ul>3. Systems &amp; Digital Platforms:<ul><li>Administer document management systems (e.g. Onsite, Aconex, Procore, SharePoint, or equivalent).</li><li>Ensure data accuracy, access control, and proper user permissions across systems.</li><li>Drive continuous improvement in document control workflows and digitalization initiatives.</li><li>Asset in capturing and reflecting all Data in the Commercial dashboard accurately for the complete Portfolio of MERED Projects/ Procurement Activities.</li></ul>4. Leadership &amp; Coordination:<ul><li>Act as the senior focal point for document control across projects and departments.</li><li>Guide and mentor junior document controllers, ensuring consistency and best practices.</li><li>Coordinate with Project Managers, Commercial, Legal, Design, Contractors, Suppliers and Operations teams to ensure alignment and timely documentation.</li></ul>5. Reporting &amp; Compliance:<ul><li>Prepare periodic reports on document status, contractual deliverables, and compliance risks.</li><li>Support internal and external audits by providing accurate and complete documentation.</li><li>Flag relevant documents/ correspondence that entail contractual risks to management proactively.</li></ul>Required Qualifications<ul><li>Diploma or bachelor&rsquo;s degree in business administration, or a related field.</li><li>Minimum 7&ndash;10 years of experience in document control, with strong exposure to contracts and commercial documentation in construction, real estate, or engineering projects.</li><li>Proven experience working with developers, consultants, contractors, and suppliers.</li></ul>Skills and Competencies<ul><li>Strong understanding of contract structures, contractual correspondence, and document governance.</li><li>Advanced knowledge of document control systems and Microsoft Office.</li><li>High attention to detail with strong organizational and time-management skills.</li><li>Ability to handle confidential and legally sensitive information with discretion.</li><li>Strong communication skills and the ability to coordinate across senior stakeholders.</li><li>Structured, disciplined, and process-driven.</li><li>Proactive and solution-oriented mindset.</li><li>Comfortable working in fast-paced, multi-project environments.</li><li>Strong sense of ownership and accountability</li></ul>Compensation and Benefits <ul><li>Competitive salary package.</li><li>Annual flight ticket allowance.</li><li>Performance discretionary bonus.</li><li>Comprehensive health insurance.</li><li>Employment visa.</li></ul>Job Type: Full-time

Senior Document Controller – Contracts & Commercial

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Senior Document Controller – Contracts & Commercial