Abrar Admin

Montgomery UMC

Job SummaryMontgomery United Methodist Church (MUMC) seeks a reliable, organized, and detail-oriented Church Office Administrator to provide administrative and financial support for the life and ministries of our congregation. This role blends essential office responsibilities&mdash;such as managing communication, supporting worship preparation, and maintaining church records&mdash;with the accurate and confidential handling of the church&rsquo;s financial operations.The ideal candidate will warmly represent the church, maintain professionalism, and support the mission and ministry of MUMC with integrity and compassion.Key Responsibilities1. Administrative &amp; Office Management<ul><li>Serve as the welcoming presence of the church office, greeting visitors and answering phone calls with warmth and professionalism.</li></ul><ul><li>Maintain regular office hours and ensure a well-organized, clean, and hospitable workspace.</li></ul><ul><li>Assist the pastor and church leadership with scheduling, correspondence, document preparation, and general office tasks.</li></ul><ul><li>Prepare, print, and fold, weekly worship bulletins, inserts, and other service materials.</li></ul><ul><li>Maintain orderly and well-stocked office and worship supplies, including envelopes, paper goods, toner, and liturgical materials.</li></ul><ul><li>Sort, distribute, and respond to incoming mail; handle outgoing mail and deliveries.</li></ul><ul><li>Update and maintain church calendars, contact lists, membership records, and filing systems (digital and physical).</li></ul><ul><li>Provide administrative support for special events, building rentals, funerals, weddings, and seasonal ministry needs.</li></ul>2. Financial Management<ul><li>Maintain accurate and up-to-date financial records using QuickBooks.</li></ul><ul><li>Process payroll through ADP and ensure timely filing of taxes and payroll reports (W-2s, 1099s, etc.).</li></ul><ul><li>Prepare and submit all required federal, state, and local tax forms.</li></ul><ul><li>Manage accounts payable and receivable, including payments to the conference and vendors.</li></ul><ul><li>Assist in generating monthly, quarterly, and annual financial reports for the Finance Committee and Church Council.</li></ul><ul><li>Assist in preparing the annual budget, forecasts, and year-end financial documentation.</li></ul><ul><li>Ensure compliance with church financial policies and the standards of the United Methodist Church.</li></ul><ul><li>Uphold the highest standards of confidentiality and stewardship in all financial matters.</li></ul>Qualifications &amp; Skills<ul><li>Proven experience as a bookkeeper and/or administrative assistant, preferably in a church or nonprofit setting.</li></ul><ul><li>Expert-level proficiency in QuickBooks.</li></ul><ul><li>Strong understanding of payroll systems (ADP preferred) and tax regulations.</li></ul><ul><li>Excellent organizational, interpersonal, and communication skills.</li></ul><ul><li>Ability to work independently, prioritize tasks, and maintain a calm, friendly demeanor.</li></ul><ul><li>Familiarity with Microsoft Office, Google Workspace, and basic office equipment.</li></ul><ul><li>Commitment to confidentiality, integrity, and professionalism.</li></ul>Education &amp; Experience<ul><li>Associate or Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field preferred.</li></ul><ul><li>Minimum 3&ndash;5 years of bookkeeping experience preferred.</li></ul><ul><li>Experience in a faith-based or nonprofit organization preferred.</li></ul>Personal Attributes<ul><li>Approaches administrative and financial work as a ministry of hospitality and trust.</li></ul><ul><li>Shows humility, compassion, and a heart to serve the congregation and wider community.</li></ul><ul><li>Demonstrates reliability, emotional steadiness, and grace&mdash;especially during busy church seasons.</li></ul><ul><li>Values accuracy, transparency, and ethical stewardship.</li></ul><ul><li>Commitment to the mission and values of Montgomery UMC: welcoming, creative, inclusive, and rooted in Christ&rsquo;s love.</li></ul>Job Type: Part-timePay: $22.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>People with a criminal record are encouraged to applyWork Location: Hybrid remote in Belle Mead, NJ 08502

Office Manager / Bookkeeper

Join Montgomery UMC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Montgomery UMC

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Office Manager / Bookkeeper