Abrar Admin

MOUNT PISGAH CHURCH

<div>Executive Assistant
Role Summary
The Executive Assistant exists to provide high-level administrative leadership, relational coordination, and strategic support to the Lead Pastor in service of Mount Pisgah&rsquo;s mission of taking the hope of the Gospel to our neighbors.
This role ensures that the Lead Pastor is prepared, prioritized, and meaningfully connected to the people and initiatives that matter most. The Executive Assistant serves as a central coordination point across staff, lay leadership, and governance structures helping the church operate with clarity, alignment, and momentum.
This role is not simply task oriented. It requires anticipation, discretion, relational intelligence, and the ability to manage complexity in a dynamic ministry environment.
Department and Reporting
Reports To: Lead Pastor
Works Closely With: Pastoral Staff
Schedule and Work Rhythm<ul><li>
Full-Time, with significant flexibility</li><li>
Occasional evenings and weekends based on church events and leadership rhythms</li><li>
Rhythm will flex with ministry seasons and leadership needs</li></ul>
Primary Responsibilities
Executive Support and Prioritization<ul><li>
Manage and maintain the Lead Pastor&rsquo;s calendar with a focus on strategic priorities</li><li>
Anticipate needs, resolve scheduling conflicts, and ensure preparation for all engagements</li><li>
Help steward the Lead Pastor&rsquo;s time toward highest-impact relationships and initiatives</li></ul>
Governance and Leadership Coordination<ul><li>
Support Church Council, Executive Committee, Finance Committee, Trustees, and other leadership bodies</li><li>
Prepare agendas, materials, and presentations for meetings</li><li>
Capture and distribute meeting notes, ensuring clarity and follow-through</li><li>
Coordinate committee nominations and leadership formation processes</li></ul>
Communication and Alignment<ul><li>
Serve as a key liaison between the Lead Pastor, staff, lay leaders, and external partners</li><li>
Draft, edit, and manage correspondence on behalf of the Lead Pastor</li><li>
Partner with the Creative team to ensure communication is aligned, clear, and consistent</li><li>
Help maintain strong relational connections across the life of the church</li></ul>
Staff and Event Coordination<ul><li>
Organize and support staff meetings, leadership gatherings, and retreats</li><li>
Coordinate events connected to the Lead Pastor (stewardship gatherings, recognition events, etc.)</li><li>
Assist in planning environments that are thoughtful, prepared, and people-centered</li></ul>
Systems and Administrative Leadership<ul><li>
Maintain key systems including calendars, databases, and reporting tools</li><li>
Support onboarding processes for new staff in partnership with finance and operations</li><li>
Process expenses, invoices, and administrative workflows with accuracy and timeliness</li><li>
Track action items and ensure follow-through on key initiatives</li></ul>
Leadership Team Participation<ul><li>
Serve as a contributing member of the Church Leadership Team</li><li>
Support alignment and execution of church-wide priorities</li></ul>
Measures of Success<ul><li>
The Lead Pastor is consistently prepared, focused, and supported</li><li>
Leadership meetings are clear, productive, and well-executed</li><li>
Communication flows smoothly across staff and lay leadership</li><li>
Key initiatives move forward with follow-through and accountability</li><li>
The church experiences increased clarity, alignment, and operational health</li></ul>
Qualifications and Experience
Qualifications<ul><li>
Strong alignment with the mission, identity, and direction of Mount Pisgah Church</li><li>
High level of discretion, professionalism, and relational maturity</li></ul>
Experience<ul><li>
4+ years of experience in administrative, executive support, ministry, or related field</li><li>
Bilingual (Spanish/English) Preferred</li><li>
Experience supporting senior leaders or pastors strongly preferred</li><li>
Experience within a church or nonprofit environment is highly valued</li></ul> 
Knowledge, Skills, and Competencies<ul><li>
Exceptional organizational and time-management skills</li><li>
Strong written and verbal communication with pastoral sensitivity</li><li>
Ability to anticipate needs and proactively solve problems</li><li>
High relational intelligence and emotional awareness</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, OneNote)</li><li>
Familiarity with church management systems (Planning Center, etc.) preferred</li></ul>
Compensation and Benefits
Salary Range: $50,000-$60,000. Full-Time role with benefits package per Mount Pisgah Church policy.
Salary is commensurate with experience. 
Mount Pisgah offers a variety of insurance and retirement benefits including medical, dental,vision, life,and disability insurance, and a 403B retirement savings plan. Mount Pisgah also provides ministry-related expense reimbursement and other benefits appropriate to a pastoral leadership role.</div>

Executive Assistant to Lead Pastor

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MOUNT PISGAH CHURCH

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Executive Assistant to Lead Pastor