Qureos Mentor

Nabat

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 Nabat is a climate-tech startup based in the UAE using advanced technology to protect and restore natural ecosystems with precision and scale!
 
 We operate at the intersection of ecological &amp; environmental sciences, GIS, AI, and robotics. Our mission is to enable data-driven, science-backed ecosystem management and restoration at the speed and scale necessary to address the critical challenges of climate change, deforestation, land erosion, and biodiversity loss. Our comprehensive solution - consisting of ecosystem management software, precision aerial seeding drones, AI &amp; ecological models, and restoration services - is already being used to plant millions of mangroves in the UAE. But we&rsquo;re just getting started, as we build our platform to serve the needs of coastal, marine and arid ecosystems around the world.
 
 
 
 
 
 If this mission resonates with you, let&rsquo;s talk!
 
 
 
 
 
 The
 
 Business Operations Specialist
 
 plays a central role in supporting Nabat&rsquo;s day-to-day operations. This hybrid position combines contracts and procurement administration, office management, and financial coordination support, ensuring smooth internal processes, strong vendor relationships, and well-run office operations.
 
 
 This role is hands-on, highly collaborative, and suited to someone who enjoys bringing structure, follow-up, and clarity across multiple operational areas.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Contracts &amp; Agreement Management
 
 
 
 
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 Prepare, review, and coordinate contracts, NDAs, and service agreements with suppliers, clients, and partners.
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 Ensure contracts are complete, compliant, and aligned with internal standards.
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 Coordinate with Legal on terms, approvals, and final execution.
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 Maintain contract records, renewals, amendments, and documentation tracking.
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 </ul>
 
 
 
 
 Procurement Administration
 
 
 
 
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 Create and process Purchase Requisitions (PRs) and coordinate Purchase Orders (POs).
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 Support supplier onboarding and registration in SAP or equivalent systems.
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 Register Nabat as a supplier in customer procurement portals and ensure required documentation is accurately submitted and maintained.
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 Collect quotations, ensure approval workflows, and maintain procurement documentation.
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 Liaise with vendors on deliveries, timelines, and order-related queries.
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 </ul>
 
 
 
 
 
 Invoicing &amp; Payment Coordination
 
 
 
 
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 Receive, review, and organize supplier invoices.
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 Validate invoices against POs and contracts before submission for approval.
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 Prepare Goods Receipt Notes (GRNs) where required.
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 Track invoice status and follow up with suppliers and internal stakeholders to ensure timely payment.
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 </ul>
 
 
 
 
 
 Financial &amp; Administrative Coordination
 
 
 
 
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 Consolidate invoices and supporting documentation to support monthly and quarterly financial close.
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 Maintain invoice trackers and provide operational inputs to the Finance team.
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 Follow up on missing or incorrect documentation with vendors and internal teams.
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 Coordinate with internal Finance and/or external accountants on required operational documentation.
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 Support audits, reviews, and internal control activities by providing accurate records and reports.
 </li>
 </ul>
 
 
 
 
 Office Management &amp; Facilities Coordination
 
 
 
 
 <ul>
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 Act as the main point of contact for daily office operations.
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 Manage office supplies, equipment, and inventory.
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 Coordinate with external vendors (cleaning, maintenance, IT support, security, etc.).
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 Ensure office readiness, safety, and smooth day-to-day functioning.
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 Support onboarding logistics in collaboration with HR.
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 </ul>
 
 
 
 
 General Administrative &amp; Business Support
 
 
 
 
 <ul>
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 Support meeting logistics, calendar coordination, travel arrangements, and visitor hosting.
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 Assist teams with operational and office-related requests as needed.
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 Provide support across additional operational, compliance, or process-related activities as required by the business.
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 </ul>
 
 
 
 
 Minimum Qualifications
 
 
 
 
 <ul>
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 Bachelor&rsquo;s degree in Business Administration, Operations, Supply Chain, Finance, or a related field.
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 At least 7 years of experience in contracts administration, procurement operations, office management, or similar operational roles.
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 Proficiency in Microsoft Office and SAP
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 Strong experience coordinating vendors, documentation, and internal approvals.
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 Comfortable working with PR/PO processes and invoice coordination.
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 Highly organized, detail-oriented, and proactive.
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 Strong communication and stakeholder management skills.
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 </ul>
 
 
 
 
 
 Why join Nabat?
 
 
 
 
 
 
 A once-in-a-lifetime opportunity to:
 
 
 
 
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 <li>
 
 Join a well-funded early-stage tech startup
 
 at the intersection of some of the most exciting, disruptive and innovative technologies in the world - geospatial AI, remote sensing, drone robotics, ecology &amp; agricultural science.
 </li>
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 Relocate to Abu Dhabi &ndash; one of the safest, most livable, expat-friendly cities in the world
 
 - with an &ldquo;all inclusive&rdquo; relocation package for you and your family, that includes work &amp; residence visa sponsorship, business class flights, orientation tour, school and house search, and luxury hotel stay until you find your new home.
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 Make a real and direct impact
 
 to solving the most critical challenges of our time &ndash; climate change and ecosystem loss.
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 Build partnerships that matter!
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 </ul>
 
 
 
 
 
 What is the hiring process like?
 
 
 
 
 
 
 We believe in making your hiring and onboarding seamless and transparent. Here is what to expect from us:
 
 
 
 
 <ul>
 <li>
 
 Initial screening call
 
 with a member of our Talent team to ensure expectations and experience aligns.
 </li>
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 First interview with hiring manager
 
 about the role and ask questions &ndash; Mehdi Ajana, Director of Strategy at Nabat.
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 Second interview with technical team member(s)
 
 to assess your capabilities.
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 Third interview with a senior leader
 
 to assess culture fit and give you the opportunity to meet your future stakeholders.
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 Background check.
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 Hiring decision and final offer.
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 </ul>
 
 
 
 
 Apply with your CV and tell us what makes you &amp; your experience a great fit for Nabat.
 
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Business Operations Specialist

Join Nabat and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Nabat

About Company

Business Operations Specialist