Urwah Admin

NAKILAT

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 Job Title: Senior Marine Purchasing Officer
 
 
 
 
 
 
 
 Job Summary and Purpose
 
 
 
 
 
 
 Implementation front to end sourcing and contracting processes so as to assist in fleet management by providing guidance on procurement processes and selection of supplier for LPG/LNG vessels. Provide round the clock operational support to LPG vessels managed by NAKILAT and work towards development of &lsquo;One stop shop&rsquo;. Ensuring timely availability of spares by liaising with different parties in supply chain being vendors, forwarders, vessels and port agents. Lead the marine purchasing team activities to meet the set KPI. Provide expert advice on optimization initiatives in order to minimize operational expenditure for NAKILAT owned (STASCO managed) LNG vessels as well as third party OPEX contracts.
 
 
 
 
 
 
 Accountabilities
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 
 
 
 
 Manage Purchasing Related Activities:
 
 
 <ul>
 <li>
 Monitor purchase requisitions (for spare parts and services for vessels) for timely processing by ensuring healthy communication with Fleet Division.
 </li>
 <li>
 Monitor and track purchase requisitions including performance of ageing analysis with an overall aim of improving the efficiency of procurement process.
 </li>
 <li>
 Fulfill all purchase requests for spares proactively using the approved supplier list maintained in SAP as well as supply agreements wherever available.
 </li>
 <li>
 Ensure adequate attention is given to urgent requisitions while also maintaining high quality standards and cost efficiency.
 </li>
 <li>
 Monitor purchasing activities of the marine purchasing team and report to Head of Marine Procurement on the status of purchase orders and purchase requisitions as well as updates of backorders to vessels and fleet as may be required.
 </li>
 <li>
 Provide proper guidance, support and oversight to ensure that all procurement and sourcing activities conducted by the marine purchasing team are in accordance with companies&rsquo; policies and procedures for equipment, spare parts, fleet management operations and related services.
 </li>
 <li>
 Issue purchase order in accordance with NAKILAT TOFA.
 </li>
 <li>
 Select most appropriate quote after evaluation of each quotation and technical clarification with Fleet Division, vendor/original equipment manufacturer and vessel. Considerations of cost, quality and delivery criteria taken into account before deciding on a quote.
 </li>
 <li>
 Undertake consolidation of orders in order to reduce handling and transportation cost.
 </li>
 <li>
 Coordinate with Fleet Division and vessel during port of call for the list of spares arranged.
 </li>
 <li>
 Assist Head of Marine Procurement in management of supply agreements and other procurement processes at all stages such as pre-tender, award of tender and post-award.
 </li>
 <li>
 Ensure all processes are followed for online and low value purchases utilizing Petty cash and Credit card. Also ensure use of reverse auction method for bunker fuels.
 </li>
 <li>
 Ensure coordination between marine procurement, inventory management, logistics &amp; warehousing sections for achieving efficiency and minimize stocked materials, as well as manage the consolidated shipments to vessels to ensure efficient and cost-effective deliverables.
 </li>
 <li>
 Implement and monitor the implementation of the appropriate guidelines and mechanisms at each stage to ensure efficiency and timely delivery of goods and services so as to ensure that there is no disruption in the operations of the company.
 </li>
 <li>
 Coordinate with the Category Management team for proper Contract implementation. Liaison between the Marine Purchasing Team and the Category Management team to ensure smooth and proper Contract Implementation.
 </li>
 <li>
 Assist the Head of Marine Procurement in the development and improvement in policies that promote best procurement practices through effective procurement planning, strategic procurement and category management capability so as to achieve excellence in procurement and cost savings.
 </li>
 <li>
 Manage the challenges associated with vessel unplanned demand and conflicting priorities.
 </li>
 <li>
 Assist in the optimization of the use of the current Supply Agreements. Monitor the day-to-day purchases for possible consolidation or potential Supply Agreements and coordinate with the Category Management team accordingly.
 </li>
 <li>
 Provide expert advice to both the Marine Purchasing team and the Category Management team in all matters that overlap between the two teams. Act as a liaison and facilitator between the two teams for smooth workflow.
 </li>
 </ul>
 
 
 
 
 
 Documentation and SAP Management:
 
 
 <ul>
 <li>
 Ensure that all items are delivered to vessels with the complete set of documentation and certificates.
 </li>
 <li>
 Retain adequate audit trail in accordance with procurement policy and procedure, in the form of copies of purchase requisition, all quotations, purchase order, comparative table, etc. for each purchase.
 </li>
 <li>
 Capture all entries in SAP to ensure that all transaction, commitments and expenditure are duly documented and tracked.
 </li>
 <li>
 Work with SAP support and IT to resolve any system/process issue encountered by end users in Procurement-to-Pay process.
 </li>
 <li>
 Planning and scheduling:
 </li>
 <li>
 Work with port agents and Fleet Division for planning and scheduling of shipment of spares as well as their delivery to the port of call.
 </li>
 </ul>
 
 
 
 
 
 Liaise with vendors:
 
 
 <ul>
 <li>
 Ensure that all orders are processed in a timely and cost efficient manner by regular and effective communication with vendors.
 </li>
 <li>
 Liaise with existing suppliers and potential vendors at local and international level for maintaining a healthy stream of vendors when required.
 </li>
 <li>
 Monitor suppliers&rsquo; performance and manage claims &amp; disputes with report submitted to Head of Marine Procurement.
 </li>
 </ul>
 
 
 
 
 
 Qualifications, Experience and Job Skills
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in engineering, Supply Chain, Business Administration, or any other related discipline.
 </li>
 <li>
 Qualification for Chartered Institute of Purchasing &amp; Supply (CIPS) or ISM (preferred)
 </li>
 </ul>
 
 
 
 
 
 
 Experience:
 
 
 
 <ol>
 <li>
 Minimum 4&ndash;8 years of experience in procurement of materials, equipment and spare parts; of which 3 years shall be within the Marine / Shipping industry, and a minimum of 2 years managing a team.
 </li>
 </ol>
 
 
 
 
 
 
 Job Specific Skills:
 
 
 
 <ul>
 <li>
 Strong level of understanding of complete Supply Chain, Procurement and Materials Management practices and processes
 </li>
 <li>
 Working knowledge of SAP and shipping industry systems is an advantage
 </li>
 <li>
 Strong E-Procurement skills
 </li>
 <li>
 Good supplier Performance Management skills
 </li>
 <li>
 Computer literate with a working knowledge of Procurement computer systems
 </li>
 </ul>
 
 
 
</div>

Senior Marine Purchasing Officer

<div>
 
 
 Job Summary and Purpose
 
 
 
 Lead the continuous improvement initiatives to drive efficiency in financial processes by providing accurate &amp; timely financial reports, analyzing annual budget while ensuring compliance with rules and regulations at entity and consolidated level. Lead project financial analysis for cost optimization, business development opportunities, organizational structuring and other Nakilat defined corporate initiatives.
 
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 
 Financial Reporting
 
 
 
 1. Lead the quarterly, half-yearly and annual consolidated financial statements within required timeline.
 
 
 2. Ensure financial statements are prepared in compliance with IFRS &amp; US GAAP.
 
 
 3. Present entity level performance on CFO&rsquo;s quarterly review meeting.
 
 
 4. Prepare quarterly Management &amp; Board report with variance analysis and commentary.
 
 
 5. Coordinate with external auditors for annual statutory audit, half-yearly review, and interim audit to ensure that all audit queries are adequately addressed and resolved in a timely manner.
 
 
 6. Provide monthly OPEX cost report for Fleet Dept. to comment on variances, in collaboration with FP&amp;R team, as needed.
 
 
 
 Planning
 
 
 
 7. Lead annual budget activity by seeking relevant information and explanations from budget owners.
 
 
 8. Prepare entity level annual budget with analysis &amp; explanations.
 
 
 9. Prepare financial slides for JV Board meeting and present the annual budget to the JV Board.
 
 
 10. Provide current year forecast for Management review on a quarterly basis.
 
 
 11. Provide medium term forecast with sensitive analysis for Management to understand Company&rsquo;s medium-term outlook
 
 
 12. View the budgets and forecasts from an organizational vantage point to analyze cost drivers and offer recommendations.
 
 
 13. Present detailed analysis of G&amp;A, manpower costs and capex for annual planning and quarterly MIS reviews.
 
 
 14. Coordinate with organizational departments to prepare and analyze cost allocations (service fees, management fees, cost distribution etc.).
 
 
 
 Due Diligence and Projects
 
 
 
 15. Lead Nakilat growth projects (asset acquisition, long term projections, joint venture initiatives etc.) on behalf of the Finance department by providing insights on risk, reporting, cashflow etc.
 
 
 16. Lead the preparation of financial reports for commercial opportunities, contract renewals, refinancing, lease renewals etc. by clearly providing potential impacts on Nakilat&rsquo;s financial position (pro forma financial statements) and giving relevant recommendations.
 
 
 17. Act as finance expert on internal project and structure costing exercises.
 
 
 18. Obtain input from all Nakilat functions to deliver vessel management fee charges on an annual basis.
 
 
 19. Submit Nakilat&rsquo;s segment structure and model for senior management review.
 
 
 
 Internal Controls
 
 
 
 20. Co-ordinate with External Auditor to ensure internal controls are in alignment with RCM, ICOFR testing and remediation actions.
 
 
 21. Ensure following existing control policies.
 
 
 
 Investor Relations
 
 
 
 22. Support Investor Relations team on Nakilat&rsquo;s Board meetings AGM / EGM and related communications with regulatory authorities.
 
 
 23. Ensure accurate and timely submission of required reports / information to various regulatory authorities (QFMA, QSE, Statistics Dept. etc.).
 
 
 
 
 
 
 Qualifications, Experience and Job Skills
 
 
 
 
 
 Qualifications:
 
 
 
 
 &bull; Bachelor&rsquo;s degree in Finance, Accounting or any related field
 
 
 &bull; Specialized certificates are preferred, qualified or partly qualified e.g. ACCA, CA, CPA, CMA.
 
 
 
 
 Experience:
 
 
 
 
 &bull; 6 &ndash; 10 years of related experience in a similar position with reputable MNC, preferably in a similar industry or Oil and Gas.
 
 
 
 
 Job Specific Skills:
 
 
 
 
 &bull; Advanced knowledge of accounting and financial principles and tools. (International Financial Reporting Standards), cost accounting and management reporting.
 
 
 &bull; Knowledge of financial concepts and statistical/analytical methods and ability to use data effectively to develop, implement and manage operational plans and actions.
 
 
 &bull; Advanced experience in using SAP or similar ERP system.
 
 
 &bull; Experience working with organizational costing/allocation models to properly analyze the main driving factors of change and variances year over year.
 
</div>

Senior Financial Planning & Reporting Analyst

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Senior Marine Purchasing Officer

Senior Financial Planning & Reporting Analyst