Qureos Mentor

Nakupuna Companies

<div><div>Nakupuna Consulting is looking for an Executive Assistant to join our team of talented consultants providing professional services to the Office of the Secretary of War (OSW).</div><div><br>
The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.</div><ul><li>
Manage daily Front Office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols.</li><li>
Plan and schedule meetings, receive visitors, and interact with the public through a customer-service, detail-focused, adaptive, and proactive approach in a fast-paced and publicly visible DoD organization.</li><li>
Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, communicate inside and outside of the directorate, and deconflict calendar and event scheduling.</li><li>
Integrate support activities to ensure leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence.</li><li>
Directly manage, maintain, and synchronize complex calendars and schedules of executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate.</li><li>
Author, review, and edit drafts of notes, internal memoranda, and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office.</li><li>
Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the organization. Interface with the public and guests visiting the organization. Greet and escort high-level officials.</li><li>
Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies.</li><li>
Support the office&rsquo;s security administration through facilitating security clearances and visit requests for personnel and visitors.</li><li>
Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.</li><li>
Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).</li><li>
Process incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action.</li></ul><div><b><br>
Education and Qualifications:</b></div><ul><li><div>
Five (5) years of similar size and scope senior executive-level management and administrative experience.
</div></li><li>Ability to collaborate and deliver all services required by the contract in a high ops-tempo environment, coordinating between multidisciplined functions of internal and external organizations. DoD experience is preferred with OSD experience highly desirable.</li><li>
A Bachelor&rsquo;s degree in Business Administration, Accounting, Economics, Finance, Management, or related field from an accredited university is highly desirable. Other degrees and certifications may be considered depending of years of experience.</li></ul><div><b>
Clearance Requirement: </b>This position requires an active Secret security clearance. Must be a U.S. citizen.</div><div></div><div><b><br>
Work Location:</b>Work is performed on government site at the Pentagon, Arlington, Virginia.</div><div></div><div><b><br>
Physical Requirements:</b><b> </b>The ideal candidate must at a minimum be able to meet the following physical requirements of the job <b><i>with or without a reasonable accommodation</i></b><i>:</i></div><ul><li>
Ability to perform repetitive motions with the hands, wrists, and fingers.</li><li>
Ability to engage in and follow audible communications in emergency situations.</li><li>
Ability to sit for prolonged periods at a desk and working on a computer.</li></ul></div>

Executive Assistant

<div><div>Nakupuna Consulting is seeking an On-Site Delivery Lead to act as the friendly face of the program and provide delivery accountability for a hybrid technical team supporting our Department of Defense (DoD) customer, the Defense POW/MIA Accounting Agency (DPAA). The On-Site Delivery Lead is responsible for facilitating the execution of multiple evolving initiatives spanning AWS operations and system administration, database administration, and the program&rsquo;s journey to Zero Trust compliance.</div><div></div><div><br>
This role serves as an on-site liaison at the customer&rsquo;s Crystal City location, coordinating between contractor personnel, program leadership, and government stakeholders, combining Agile delivery leadership, technical fluency, and customer-facing execution. The Delivery Lead will work closely with the Program Operations and Applications Managers, collectively overseeing team performance, delivery outcomes, and reporting, while operating within DoD governance, security, and contractual requirements. Success in this role requires experience leading on-site and distributed teams in regulated environments, the ability to translate mission priorities into executable plans, and a leadership style that balances accountability, collaboration, and continuous improvement.</div><div><br>
The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.</div><div></div><div><b><br>
Stakeholder Engagement &amp; Reporting:</b></div><ul><li>
Act as the friendly face of the program on-site in Crystal City, helping to maintain a smooth flow of information between our contract team, Program Leadership, and Government stakeholders including the CIO and COR.</li><li>
Coordinate closely with Program Leadership to ensure information symmetry across all program locations and functional areas.</li><li>
Conduct regular status meetings, sprint reviews, and coordination sessions with government and contractor leadership to align priorities, risks, and expectations.</li><li>
Prepare and deliver weekly, bi-weekly, and monthly status reports, metrics, and briefings that accurately reflect progress, issues, and mitigation strategies.</li><li>
Support contract execution by ensuring deliverables are submitted on time while meeting quality standards, and requiring minimal rework.</li><li>
Build and maintain strong working relationships with government counterparts to support mission success and positive past performance outcomes.</li></ul><div><b>
Agile Leadership &amp; Delivery</b><b>:</b></div><ul><li>
Coordinate closely with Scrum Masters, Product Owners, Technical Team Leads, and program management to ensure Agile practices are applied consistently and effectively across teams, while maintaining flexibility to operate within DoD governance, security, and compliance constraints.</li><li>
Serve as the focal point for delivery coordination at the Crystal City site, ensuring planned work is progressing as expected, cross-team and cross-location dependencies are actively managed, and delivery risks or impediments are identified and addressed in a timely manner.</li><li>
Support and, when necessary, facilitate Agile ceremonies&mdash;including sprint planning, reviews, and retrospectives&mdash;to maintain delivery momentum, alignment, and transparency.</li><li>
Monitor sprint commitments, delivery progress, velocity trends, and overall delivery health, providing program leadership with accurate insight into performance, risks, and forecasted outcomes.</li><li>
Promote a culture of continuous improvement, accountability, and collaboration, coaching teams and leaders on Agile principles and delivery best practices while tailoring execution approaches to meet mission, security, and operational requirements.</li><li>
Ensure Agile delivery activities remain aligned with program governance, reporting expectations, and quality standards, enabling reliable, predictable delivery of value to government stakeholders.</li><li>
Audit deliverable artifacts to ensure they are complete, accurate, and compliant with program standards, audit requirements, and security controls.</li><li>
Support release planning, deployment coordination, and transition activities across the full Software Development Lifecycle (SDLC), including coordination with operations and security stakeholders.</li></ul><div><b>
Personnel &amp; On-Site Team Management</b><b>:</b></div><ul><li>
Provide day-to-day oversight for approximately 15 on-site contractor personnel at the Crystal City location, ensuring clear expectations, accountability, and alignment with program objectives.</li><li>
Ensure staff compliance with company policies, DoD regulations, security procedures, and acceptable use requirements.</li><li>
Foster a professional, collaborative, and mission-focused team environment that promotes trust, transparency, and high performance.</li></ul><div><b><br>
Required Qualifications</b><b>:</b></div><ul><li>
Bachelor&rsquo;s degree in a STEM field from an accredited institution, or equivalent years of related work or military experience.</li><li>
5+ years of professional leadership experience</li><li>
Demonstrated experience managing or leading teams of 10+ personnel, preferably on-site</li><li>
Understanding of Agile/Scrum frameworks within DoD or Federal environments</li><li>
Experience working with Agile tools such as Jira and Confluence</li><li>
Excellent written and verbal communication skills</li><li>
Ability to operate effectively in a structured, high-accountability government setting</li></ul><div><b>
Certifications</b><b>:</b></div><ul><li>
Required:<ul><li>
N/A: This position does not require any specific certifications.</li></ul></li><li>
Nice to Have:<ul><li>
Agile certification (e.g., Certified Scrum Master (CSM), Professional Scrum Master (PSM), SAFe Scrum Master (SSM), or equivalent Agile delivery certification)</li><li>
SAFe Agilist or Release Train Engineer (RTE)</li><li>
IAT II Certification which may include CompTIA Advanced Security Practitioner (CASP+), CompTIA Cybersecurity Analyst (CySA+), Certified Information Systems Security Professional (CISSP), or CompTIA Security+.</li></ul></li></ul><div>
 <b>Clearance &amp; Security Requirements</b><b>:</b></div><ul><li>
Active Top Secret clearance is required (Secret clearance will be considered for the right candidate)</li><li>
Ability to comply with DoD security policies, access controls, and on-site operational requirements</li></ul><div><b>
Work Location:</b></div><ul><li>
Position is based in Arlington, Virginia.</li><li>
Must be on-site five (5) days per week.</li><li>
Occasional travel (2&ndash;3 weeks per year) within the Continental U.S. or to Hawaii may be required.</li><li>
Core hours: 9:00 AM &ndash; 3:00 PM local time, with a minimum 8-hour workday.</li><li>
Flexibility is expected to respond to after-hours emergencies and to support coordination across Hawaii and Virginia time zones.</li></ul><div><b>
Physical Requirements</b><b>:</b> The candidate must be able to perform the following with or without reasonable accommodation:</div><ul><li>
Ability to perform repetitive motions with the hands, wrists, and fingers.</li><li>
Ability to engage in and follow audible communications in emergency situations.</li><li>
Ability to sit for prolonged periods at a desk and working on a computer.</li></ul></div>

On-Site Delivery Lead

<div><div>Na Ali'i is looking for a Administrative Assistant to support the success of the Nakupuna Companies by providing facilities and administrative support in a fast-paced office environment with various moderate tasks and functional activities.<br>
</div><br>
<p>The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time.</p><p></p><p><br>
This position reports directly to the Facilities Project Manager.</p><div><br>
</div><p>Conference Room and Team Support</p><ul><li>
Provide technical support for Microsoft Teams Users, including Teams Telephony handsets</li><li>
Assist users in the configuration, use, and setup of meeting rooms and meeting room technology</li><li>
Responsible for clerical and organizational tasks including organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages</li><li>
Greet employees and visitors
</li><li>Restock office and kitchen supplies</li></ul><p>
Facilities Maintenance</p><ul><li>
Oversee all activities inside the building, making sure health and safety standards are met and arranging for repairs when needed</li><li>
Plan and manage central services such as reception, security, cleaning, catering, waste disposal, and parking</li><li>
Place service calls as needed for office equipment under maintenance contracts</li><li>
Coordinate a range of facility maintenance requirements directed by the Facilities Department</li></ul><p>
Facilities Project Support</p><ul><li>
Access Control
</li><li>Hands-on troubleshooting of issues</li><li>
Conduct and document regular inspections</li><li>
Supervise maintenance and repair of facilities and equipment</li><li>
Oversee facility refurbishment and renovations</li><li>
Implement best practices to increase efficiency</li><li>
Obtain quotes from vendors and suppliers</li><li>
Calculate and compare costs for goods and services to maximize cost-effectiveness</li><li>
Negotiate contracts to optimize delivery and cost savings</li></ul><p><b><br>
Skills/Qualifications: </b>Organizational and planning skills, excellent communication, customer service, organization, and problem-solving skills. Problem analysis, attention to detail and accuracy, solid judgment, and decision-making ability, takes initiative, and is adaptable and customer-oriented with solid judgment.<b> </b>Facilities Management certifications are preferred.</p><p></p><p><b><br>
Education / Experience:</b></p><ul><li>
High School Diploma or GED equivalent is required. An associate degree is preferred</li><li>
The ideal candidate must thoroughly know Microsoft Office 365, Windows, Office, and desktop software</li><li>
3 years of working experience is required</li><li>
Working experience in or working for the U.S. military is also highly desirable</li><li>
Must be a U.S citizen</li></ul><p><b>
Physical Requirements:</b> In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements.</p><ul><li>
Ability to lift up to 25 pounds</li><li>
Ability to use stairs without assistance</li><li>
Ability to perform repetitive motions with the hands, wrists, and fingers</li><li>
Ability to engage in and follow audible communications in emergency situations</li><li>
Ability to sit for prolonged periods at a desk and working on a computer</li></ul><div>
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $50,000.00 to $60,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.</div></div>

Administrative Assistant

<div><p>The Nakupuna Companies are seeking a part-time Communications Analyst to analyze, develop, and help implement effective communication strategies and methods that will enhance early learning and engagement with new hires, from offer acceptance through the first 90 days of employment. Through the review of current new hire and onboarding content, presentation formats and distribution channels, this position will work as part of a cross-functional team to support Nakupuna&rsquo;s strategic goals to establish trust with employees and foster confident, well-informed employees through effective delivery of essential information during the early phase of employment.</p><p></p><p><br>
As an enterprise with more than 1,300 employees and growing, the Nakupuna Companies require a skillful communicator with an understanding of curriculum design for adult learners. This position requires an analytical approach to communications, creativity to ideate solutions, and critical thinking to evaluate options.</p><div><br>
The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.</div><br>
<div></div><ul><li>
Analyze new employee communications from the point a candidate accepts a Nakupuna offer through the onboarding phase</li><li>
Map all touchpoints an employee has with someone from Nakupuna, regardless of whether the purpose of communication is employment forms, IT setup, supervisor welcome, etc</li><li>
Help articulate a Nakupuna-specific organizational philosophy and objectives around the new hire period and onboarding process based on stakeholder inputs</li><li>
Assess information communicated to new employees for effectiveness, clarity, and completeness. Explore hypothesized differences of the new employee experience based on different characteristics, such as work location (Nakupuna site or client site); geographic location (collocated with a Nakupuna office or remote); department (Shared Services or Line of Business); onboarding format (in person or virtual); industry experience (new to government contracting or not); and work experience (years formally employed)</li><li>
Assess strength of delivery format and length for alignment with the latest research on adult teaching and learning practices</li><li>
Assess communications style for strength of alignment with Nakupuna&rsquo;s brand and corporate voice</li><li>
Review new employee feedback if available and relevant to the overall project objectives</li><li>
Develop recommendations on findings and seek feedback from internal stakeholders</li><li>
Present collected information and insights to a team of internal stakeholders using Powerpoint, process flowcharts, and/or other documentation</li><li>
Work closely with other Nakupuna departments to maximize effectiveness of new hire materials and to achieve intended outcomes</li><li>
Write and/or proofread existing and new materials based on leadership decisions</li><li>
Collaborate with graphic designers to develop or update materials for new employees</li><li>
Attend virtual meetings or presentations outside of normal business hours (local time) due to geographic dispersion of team members across multiple time zones</li><li>
Perform other communications tasks as assigned</li></ul><p><b><br>
Skills/Qualifications:</b></p><p>
This position is under the Strategic Communications team and works cross-functionally with departments within Nakupuna Companies, primarily Human Resources (HR), to achieve organizational goals. To effectively perform this function, the following are required:</p><ul><li>
Superior written and oral communication skills and comfort adapting styles for internal organizational audiences</li><li>
Knowledge of Microsoft SharePoint and Teams as primary employee communication platforms as well as PowerPoint for presentations and Canva for other corporate materials</li><li>
Ability to utilize data and tools for planning, analysis, and performance of duties</li><li>
Self-driven to work with high-level guidance in a fast-paced setting under tight deadlines, with strong project and time management skills</li><li>
Strong presentation skills to keep Nakupuna executives and senior leadership informed, prepared, and ready to engage in a thoughtful and timely fashion</li><li>
Strong team- and relationship building skills to motivate and generate progress towards joint outcomes</li><li>
Thought leadership and willingness to explore options that are creative, interesting, and a good fit for the organizational culture</li><li>
Agility in adapting plans to address emergent needs based on analysis of alternatives, costs and benefits, and time sensitivity</li></ul><p></p><div><b><br>
Education and Experience: </b>This position requires a bachelor&rsquo;s degree from an accredited institution and at least 3 years of teaching and curriculum design experience. Professional experience creating communications and marketing content is preferred. Training on the integration and application of artificial intelligence (AI) tools for corporate communications is preferred.</div><div></div><div><b><br>
Physical Requirements: </b>The ideal candidate must at a minimum be able to meet the following physical requirements of the job <b><i>with or without a reasonable accommodation</i></b><i>:</i></div><ul><li>
Ability to perform repetitive motions with the hands, wrists, and fingers</li><li>
Ability to engage in and follow audible communications in emergency situations</li><li>
Ability to sit for prolonged periods at a desk and working on a computer</li></ul></div>

Communications Analyst (PT)

<div><div>Nakupuna Federal is seeking an Administrative Operations Support professional to provide proactive administrative and coordination support to the PMW 760 Front Office. This position enables efficient office operations by anticipating needs, preparing materials in advance, and maintaining organized, responsive workflows. The role ensures front office activities remain aligned, timely, and execution-focused, directly contributing to effective program delivery and communication.</div><div></div><div><br>
The primary purpose of this role is to provide proactive administrative and operational support, teaming with the Executive Operations Coordinator and Front Office Lead, by anticipating requirements, preparing ahead of need, and maintaining continuity across front office activities.</div><p><br>
The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.
</p><p>Administrative Support</p><ul><li>
Prepare and format documents, briefings, and correspondence in advance of deadlines.</li><li>
Maintain organized electronic files with consistent structure and easy retrieval.</li><li>
Anticipate document needs based on upcoming meetings, taskers, and reporting cycles.</li></ul><p>
Calendar and Scheduling Support</p><ul><li>
Maintain awareness of leadership priorities and upcoming engagements.</li><li>
Prepare draft schedules and recommend adjustments to avoid conflicts.</li><li>
Ensure meetings are scheduled with sufficient preparation time for all participants.</li></ul><p>
Meeting and Event Coordination</p><ul><li>
Prepare and distribute read-ahead materials ahead of required timelines.</li><li>
Identify required inputs early and follow up to ensure completeness.</li><li>
Capture meeting notes and anticipate follow-on actions without direction.</li></ul><p>
Task and Action Tracking</p><ul><li>
Maintain action trackers with current status and upcoming suspense awareness.</li><li>
Proactively follow up on pending actions before deadlines approach.</li><li>
Identify potential delays and elevate early with recommended solutions.</li></ul><p>
Front Office Operations Support</p><ul><li>
Anticipate routine and recurring requirements such as reports, briefs, and updates.</li><li>
Prepare materials and templates in advance of known events or cycles.</li><li>
Maintain current contact lists, distribution lists, and organizational references.</li></ul><p>
Document and Information Management</p><ul><li>
Ensure documents are complete, accurate, and ready for leadership review without rework.</li><li>
Maintain structured repositories that support rapid access and continuity.</li><li>
Archive materials in a way that supports future retrieval and use.</li></ul><p>
Coordination Support</p><ul><li>
Maintain awareness of ongoing activities across the front office.</li><li>
Identify gaps in information flow and close them proactively.</li><li>
Support preparation for program reviews and engagements with minimal direction.</li></ul><p><b><br>
Skills/Qualifications:</b></p><ul><li>
Strong organizational discipline with attention to detail</li><li>
Ability to anticipate requirements and prepare ahead of need</li><li>
Proficiency in Microsoft Office applications and collaboration tools</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Clear and concise written and verbal communication</li><li>
Ability to operate independently while staying aligned with leadership intent</li><li>
Experience supporting senior leadership or front office operations a plus</li><li>
Familiarity with high-visibility or fast-paced office environments valued</li></ul><p><b>
Education/Experience:
</b></p><ul><li>Associate&rsquo;s degree or equivalent experience preferred</li><li>
0 to 3 years of relevant administrative, program support, or office support experience</li><li>
Prior military experience is highly valued<ul><li>
Experience in administrative, personnel, or operational support roles, such as:<ul><li>
Yeoman (YN)</li><li>
Personnel Specialist (PS)</li><li>
Logistics Specialist (LS)</li><li>
Operations Specialist (OS) (junior level, admin or watch support exposure)</li></ul></li><li>
Experience supporting command-level administrative functions, scheduling, correspondence, or task tracking</li><li>
Familiarity with military staff processes, taskers, and suspense-driven workflows</li></ul></li></ul><p><b>
Certification:</b></p><ul><li>
No specific certification required.</li><li>
Relevant certifications or training that may strengthen candidacy include:
<ul><li>Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or similar</li><li>
Entry-level project management certification such as CAPM</li><li>
Familiarity with DoD acquisition training (e.g., DAU courses) is a plus</li></ul></li></ul><p><b>
Clearance Requirements: </b>Active Secret clearance required or ability to obtain and maintain a Secret clearance.</p><p><b>
Work Location:</b></p><ul><li>
San Diego, CA<ul><li>
Client site: Old Town Complex (OTC), 4301 Pacific Highway / PMW 760 facilities</li><li>
Company site: TBD</li></ul></li><li>
On-site support required with potential for limited telework as approved</li></ul><p><b>
Physical Requirements: </b>The ideal candidate must at a minimum be able to meet the following physical requirements of the job <i>with or without a reasonable accommodation:</i></p><ul><li>
Ability to perform repetitive motions with the hands, wrists, and fingers.</li><li>
Ability to engage in and follow audible communications in emergency situations.</li><li>
Ability to sit for prolonged periods at a desk and working on a computer.</li></ul><div></div><div><br>
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $61,000.00 to $90,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.</div></div>

Administrative Operations Support