Qureos Mentor

Nakupuna Companies

<div><div>Na Ali'i is looking for a Administrative Assistant to support the success of the Nakupuna Companies by providing facilities and administrative support in a fast-paced office environment with various moderate tasks and functional activities.<br>
</div><br>
<p>The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time.</p><p></p><p><br>
This position reports directly to the Facilities Project Manager.</p><div><br>
</div><p>Conference Room and Team Support</p><ul><li>
Provide technical support for Microsoft Teams Users, including Teams Telephony handsets</li><li>
Assist users in the configuration, use, and setup of meeting rooms and meeting room technology</li><li>
Responsible for clerical and organizational tasks including organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages</li><li>
Greet employees and visitors
</li><li>Restock office and kitchen supplies</li></ul><p>
Facilities Maintenance</p><ul><li>
Oversee all activities inside the building, making sure health and safety standards are met and arranging for repairs when needed</li><li>
Plan and manage central services such as reception, security, cleaning, catering, waste disposal, and parking</li><li>
Place service calls as needed for office equipment under maintenance contracts</li><li>
Coordinate a range of facility maintenance requirements directed by the Facilities Department</li></ul><p>
Facilities Project Support</p><ul><li>
Access Control
</li><li>Hands-on troubleshooting of issues</li><li>
Conduct and document regular inspections</li><li>
Supervise maintenance and repair of facilities and equipment</li><li>
Oversee facility refurbishment and renovations</li><li>
Implement best practices to increase efficiency</li><li>
Obtain quotes from vendors and suppliers</li><li>
Calculate and compare costs for goods and services to maximize cost-effectiveness</li><li>
Negotiate contracts to optimize delivery and cost savings</li></ul><p><b><br>
Skills/Qualifications: </b>Organizational and planning skills, excellent communication, customer service, organization, and problem-solving skills. Problem analysis, attention to detail and accuracy, solid judgment, and decision-making ability, takes initiative, and is adaptable and customer-oriented with solid judgment.<b> </b>Facilities Management certifications are preferred.</p><p></p><p><b><br>
Education / Experience:</b></p><ul><li>
High School Diploma or GED equivalent is required. An associate degree is preferred</li><li>
The ideal candidate must thoroughly know Microsoft Office 365, Windows, Office, and desktop software</li><li>
3 years of working experience is required</li><li>
Working experience in or working for the U.S. military is also highly desirable</li><li>
Must be a U.S citizen</li></ul><p><b>
Physical Requirements:</b> In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements.</p><ul><li>
Ability to lift up to 25 pounds</li><li>
Ability to use stairs without assistance</li><li>
Ability to perform repetitive motions with the hands, wrists, and fingers</li><li>
Ability to engage in and follow audible communications in emergency situations</li><li>
Ability to sit for prolonged periods at a desk and working on a computer</li></ul><div>
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $50,000.00 to $60,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.</div></div>

Administrative Assistant

<div><p>The Nakupuna Companies are seeking a part-time Communications Analyst to analyze, develop, and help implement effective communication strategies and methods that will enhance early learning and engagement with new hires, from offer acceptance through the first 90 days of employment. Through the review of current new hire and onboarding content, presentation formats and distribution channels, this position will work as part of a cross-functional team to support Nakupuna&rsquo;s strategic goals to establish trust with employees and foster confident, well-informed employees through effective delivery of essential information during the early phase of employment.</p><p></p><p><br>
As an enterprise with more than 1,300 employees and growing, the Nakupuna Companies require a skillful communicator with an understanding of curriculum design for adult learners. This position requires an analytical approach to communications, creativity to ideate solutions, and critical thinking to evaluate options.</p><div><br>
The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.</div><br>
<div></div><ul><li>
Analyze new employee communications from the point a candidate accepts a Nakupuna offer through the onboarding phase</li><li>
Map all touchpoints an employee has with someone from Nakupuna, regardless of whether the purpose of communication is employment forms, IT setup, supervisor welcome, etc</li><li>
Help articulate a Nakupuna-specific organizational philosophy and objectives around the new hire period and onboarding process based on stakeholder inputs</li><li>
Assess information communicated to new employees for effectiveness, clarity, and completeness. Explore hypothesized differences of the new employee experience based on different characteristics, such as work location (Nakupuna site or client site); geographic location (collocated with a Nakupuna office or remote); department (Shared Services or Line of Business); onboarding format (in person or virtual); industry experience (new to government contracting or not); and work experience (years formally employed)</li><li>
Assess strength of delivery format and length for alignment with the latest research on adult teaching and learning practices</li><li>
Assess communications style for strength of alignment with Nakupuna&rsquo;s brand and corporate voice</li><li>
Review new employee feedback if available and relevant to the overall project objectives</li><li>
Develop recommendations on findings and seek feedback from internal stakeholders</li><li>
Present collected information and insights to a team of internal stakeholders using Powerpoint, process flowcharts, and/or other documentation</li><li>
Work closely with other Nakupuna departments to maximize effectiveness of new hire materials and to achieve intended outcomes</li><li>
Write and/or proofread existing and new materials based on leadership decisions</li><li>
Collaborate with graphic designers to develop or update materials for new employees</li><li>
Attend virtual meetings or presentations outside of normal business hours (local time) due to geographic dispersion of team members across multiple time zones</li><li>
Perform other communications tasks as assigned</li></ul><p><b><br>
Skills/Qualifications:</b></p><p>
This position is under the Strategic Communications team and works cross-functionally with departments within Nakupuna Companies, primarily Human Resources (HR), to achieve organizational goals. To effectively perform this function, the following are required:</p><ul><li>
Superior written and oral communication skills and comfort adapting styles for internal organizational audiences</li><li>
Knowledge of Microsoft SharePoint and Teams as primary employee communication platforms as well as PowerPoint for presentations and Canva for other corporate materials</li><li>
Ability to utilize data and tools for planning, analysis, and performance of duties</li><li>
Self-driven to work with high-level guidance in a fast-paced setting under tight deadlines, with strong project and time management skills</li><li>
Strong presentation skills to keep Nakupuna executives and senior leadership informed, prepared, and ready to engage in a thoughtful and timely fashion</li><li>
Strong team- and relationship building skills to motivate and generate progress towards joint outcomes</li><li>
Thought leadership and willingness to explore options that are creative, interesting, and a good fit for the organizational culture</li><li>
Agility in adapting plans to address emergent needs based on analysis of alternatives, costs and benefits, and time sensitivity</li></ul><p></p><div><b><br>
Education and Experience: </b>This position requires a bachelor&rsquo;s degree from an accredited institution and at least 3 years of teaching and curriculum design experience. Professional experience creating communications and marketing content is preferred. Training on the integration and application of artificial intelligence (AI) tools for corporate communications is preferred.</div><div></div><div><b><br>
Physical Requirements: </b>The ideal candidate must at a minimum be able to meet the following physical requirements of the job <b><i>with or without a reasonable accommodation</i></b><i>:</i></div><ul><li>
Ability to perform repetitive motions with the hands, wrists, and fingers</li><li>
Ability to engage in and follow audible communications in emergency situations</li><li>
Ability to sit for prolonged periods at a desk and working on a computer</li></ul></div>

Communications Analyst (PT)

<div><div>Nakupuna Federal is seeking an Administrative Operations Support professional to provide proactive administrative and coordination support to the PMW 760 Front Office. This position enables efficient office operations by anticipating needs, preparing materials in advance, and maintaining organized, responsive workflows. The role ensures front office activities remain aligned, timely, and execution-focused, directly contributing to effective program delivery and communication.</div><div></div><div><br>
The primary purpose of this role is to provide proactive administrative and operational support, teaming with the Executive Operations Coordinator and Front Office Lead, by anticipating requirements, preparing ahead of need, and maintaining continuity across front office activities.</div><p><br>
The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.
</p><p>Administrative Support</p><ul><li>
Prepare and format documents, briefings, and correspondence in advance of deadlines.</li><li>
Maintain organized electronic files with consistent structure and easy retrieval.</li><li>
Anticipate document needs based on upcoming meetings, taskers, and reporting cycles.</li></ul><p>
Calendar and Scheduling Support</p><ul><li>
Maintain awareness of leadership priorities and upcoming engagements.</li><li>
Prepare draft schedules and recommend adjustments to avoid conflicts.</li><li>
Ensure meetings are scheduled with sufficient preparation time for all participants.</li></ul><p>
Meeting and Event Coordination</p><ul><li>
Prepare and distribute read-ahead materials ahead of required timelines.</li><li>
Identify required inputs early and follow up to ensure completeness.</li><li>
Capture meeting notes and anticipate follow-on actions without direction.</li></ul><p>
Task and Action Tracking</p><ul><li>
Maintain action trackers with current status and upcoming suspense awareness.</li><li>
Proactively follow up on pending actions before deadlines approach.</li><li>
Identify potential delays and elevate early with recommended solutions.</li></ul><p>
Front Office Operations Support</p><ul><li>
Anticipate routine and recurring requirements such as reports, briefs, and updates.</li><li>
Prepare materials and templates in advance of known events or cycles.</li><li>
Maintain current contact lists, distribution lists, and organizational references.</li></ul><p>
Document and Information Management</p><ul><li>
Ensure documents are complete, accurate, and ready for leadership review without rework.</li><li>
Maintain structured repositories that support rapid access and continuity.</li><li>
Archive materials in a way that supports future retrieval and use.</li></ul><p>
Coordination Support</p><ul><li>
Maintain awareness of ongoing activities across the front office.</li><li>
Identify gaps in information flow and close them proactively.</li><li>
Support preparation for program reviews and engagements with minimal direction.</li></ul><p><b><br>
Skills/Qualifications:</b></p><ul><li>
Strong organizational discipline with attention to detail</li><li>
Ability to anticipate requirements and prepare ahead of need</li><li>
Proficiency in Microsoft Office applications and collaboration tools</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Clear and concise written and verbal communication</li><li>
Ability to operate independently while staying aligned with leadership intent</li><li>
Experience supporting senior leadership or front office operations a plus</li><li>
Familiarity with high-visibility or fast-paced office environments valued</li></ul><p><b>
Education/Experience:
</b></p><ul><li>Associate&rsquo;s degree or equivalent experience preferred</li><li>
0 to 3 years of relevant administrative, program support, or office support experience</li><li>
Prior military experience is highly valued<ul><li>
Experience in administrative, personnel, or operational support roles, such as:<ul><li>
Yeoman (YN)</li><li>
Personnel Specialist (PS)</li><li>
Logistics Specialist (LS)</li><li>
Operations Specialist (OS) (junior level, admin or watch support exposure)</li></ul></li><li>
Experience supporting command-level administrative functions, scheduling, correspondence, or task tracking</li><li>
Familiarity with military staff processes, taskers, and suspense-driven workflows</li></ul></li></ul><p><b>
Certification:</b></p><ul><li>
No specific certification required.</li><li>
Relevant certifications or training that may strengthen candidacy include:
<ul><li>Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or similar</li><li>
Entry-level project management certification such as CAPM</li><li>
Familiarity with DoD acquisition training (e.g., DAU courses) is a plus</li></ul></li></ul><p><b>
Clearance Requirements: </b>Active Secret clearance required or ability to obtain and maintain a Secret clearance.</p><p><b>
Work Location:</b></p><ul><li>
San Diego, CA<ul><li>
Client site: Old Town Complex (OTC), 4301 Pacific Highway / PMW 760 facilities</li><li>
Company site: TBD</li></ul></li><li>
On-site support required with potential for limited telework as approved</li></ul><p><b>
Physical Requirements: </b>The ideal candidate must at a minimum be able to meet the following physical requirements of the job <i>with or without a reasonable accommodation:</i></p><ul><li>
Ability to perform repetitive motions with the hands, wrists, and fingers.</li><li>
Ability to engage in and follow audible communications in emergency situations.</li><li>
Ability to sit for prolonged periods at a desk and working on a computer.</li></ul><div></div><div><br>
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $61,000.00 to $90,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.</div></div>

Administrative Operations Support

Join Nakupuna Companies and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Nakupuna Companies

About Company

Administrative Assistant

Communications Analyst (PT)

Administrative Operations Support