Qureos Mentor

Nauset Public Schools

<div><div><p>TITLE OF POSITION:</p><p><br>
Accounts Payable Specialist/Administrative Assistant to the Business Office</p></div><div></div><div><p><br>
LOCATION:</p><p><br>
Nauset Public Schools Central Office</p></div><div></div><div><div><p><br>
DESCRIPTIVE STATEMENT</p><p>
OF POSITION:</p></div><div><p><br>
REPORTS TO:</p><p>
Director of Finance &amp; Operations</p><p><br>
JOB GOAL:</p><p>
The Accounts Payable Specialist/Administrative Assistant to the Business office is responsible for the timely and accurate processing of the Nauset Regional School District invoices, and prepares all monthly and year-end reconciliations of purchase orders; Responsible for the accuracy of transactions recorded in the Softright financial system and reporting data to member towns and state agencies; Completes special projects as required by the Director of Finance &amp; Operations and the Assistant Director of Finance &amp; Operations.</p><p><br>
PERFORMANCE RESPONSIBILITIES:</p><p><b>
Accounts Payable</b></p><ul><li>
Answer all inquiries on Region finance questions.</li><li>
Review purchase orders for accuracy and compliance with procurement policies.</li><li>
Reconcile invoices against purchase orders in preparation for warrants.</li><li>
Prepare, enter and post accounts payable invoices to the accounting system.</li><li>
Coordinates with the Region schools to prepare warrants for School Committees to approve expenditures.</li><li>
Maintain spreadsheets for tracking various operational expenses.</li><li>
Communicates with the Region Finance Departments for the timely processing of their school warrants.</li><li>
Input purchase orders for Central Office and Technology Office as needed.</li></ul><p><b>
General Office Support</b></p><ul><li>
Provide back-up coverage to the reception desk as needed.</li><li>
Provide general customer service to both internal and external customers in a timely and professional manner by responding to routine inquiries and assisting employees, Accounts Payable related questions.</li><li>
Provide back-up coverage for the Staff Accountant and Receptionist as needed.</li><li>
Responsible for maintaining the online payment system.</li><li>
Train staff in the proper use of the online payment system.</li><li>
Central Office Purchasing Agent.</li><li>
Responsible for all billing that is created in the Central Office for the elementary schools.</li></ul><p><br>
Performs special projects and other related duties as required, directed, or as the situation dictates, as required by the Director of Finance &amp; Operations and the Assistant Director of Finance &amp; Operations.</p><p><br>
PERFORMANCE COMPETENCIES and CRITERIA:</p><ul><li>
Must be highly service oriented, with ability to effectively communicate with all levels of employees, candidates and other internal/external contacts.</li><li>
Strong computer skills/aptitude with ability to quickly learn new systems and integrate information from a variety of data sources.</li><li>
Ability to maintain &ldquo;grace under fire&rdquo; and effectively handle a high volume of employee inquiries.</li><li>
Ability to use utmost discretion in maintaining and safeguarding sensitive/confidential information.</li><li>
Prior Accounting experience in a school, municipal environment or private accounting.</li><li>
Detail-oriented, with the ability to produce work with a high degree of accuracy.</li><li>
Must be highly adaptable/flexible with ability to manage multiple priorities.</li><li>
Excellent financial, analytical, organizational, interpersonal and communication skills.</li><li>
Highly proficient using Excel and Word.</li></ul></div></div><div></div><div><p><br>
QUALIFICATIONS:</p><br>
<ul><li>
Associate&rsquo;s Degree preferred</li><li>
Minimum of three years prior experience in business or school setting including work in accounting, accounts payable, and/or payroll</li><li>
Prior municipal/public school experience preferred.</li><li>
Working knowledge of modern office methods, procedures and equipment required, including proficiency with Microsoft Office products and database programs.</li><li>
Exemplary oral and written communication skills.</li></ul></div><div></div><div><p><br>
SALARY:</p><p><br>
Individual Contract</p></div><div></div><div><p><br>
AVAILABILITY:</p><p><br>
Immediately</p></div></div>

Accounts Payable Specialist/Administrative Assistant to the Business Office

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Nauset Public Schools

ABOUT_COMPANY

Accounts Payable Specialist/Administrative Assistant to the Business Office