Qureos Mentor

NAYARA Energy

<p></p><div><p><b>Job Description for
</b></p><p><b>Fire Engineer &ndash;
</b></p><p><b>HSEF<br>
</b></p><p></p><div><div><div><div><p>Document Number<br>
</p></div><div><p>NAYA-HR-HSEF-JD-10<br>
</p></div></div><br>
<div><div><p>Version / Revision<br>
</p></div><div><p>01 / 02<br>
</p></div></div><br>
<div><div><p>Date<br>
</p></div><div><p>07 / SEP / 2021<br>
</p></div></div><br>
<div><div><p>Prepared by<br>
</p></div><div><p>System Coordinator<br>
</p></div></div><br>
<div><div><p>Reviewed by<br>
</p></div><div><p>Area Manager<br>
</p></div></div><br>
<div><div><p>Approved by<br>
</p></div><div><p>HOD<br>
</p></div></div><br>
</div></div><p></p><p>JD reviewed as part of the HR Process Effectiveness Project in December 2022<br>
</p><p></p><br>
<p><b>AMENDMENT DETAILS</b><br>
</p><p></p><div><div><div><div><b>Amendment </b></div><div><b>Discard </b></div><div><b>Insert </b></div><div><b>Notes on Amendments
</b></div></div><br>
<div><div><b>No
</b></div><div><p><b>Date
</b></p><p><b>dd.mm.yyyy
 </b></p></div><div><b>Details </b></div><div><b>RevNo. </b></div><div><b>Details </b></div><div><b>Rev No.
</b></div></div><br>
<div></div><div><div>1 </div><div>20.08.2018 </div><div>Old Procedure </div><div>00 </div><div>Revised Procedure NAYA-HR-HSEF-JD-10 </div><div>01.00 </div><div>Organizational Change Requirement
</div></div><br>
<div><div>2 </div><div>20.08.2020 </div><div>NAYA-HR-HSEF-JD-10 </div><div>01.00 </div><div>NAYA-HR-HSEF-JD-10 </div><div>01.01 </div><div>Included updated requirements of ISO
</div></div><br>
<div><div>3 </div><div>07.09.2021 </div><div>NAYA-HR-HSEF-JD-10 </div><div>01.01 </div><div>NAYA-HR-HSEF-JD-10 </div><div>01.02 </div><div>Change in Skill &amp; Knowledge<br>
</div></div><br>
</div></div><p></p><br>
<div><div><div><div><div><ul><li><b>JOB PURPOSE
</b></li></ul></div></div></div><br>
<div><div>Lead the development, and oversee the implementation of a world-class Safety management systems and facilities in order to achieve a safe working environment for all employees and stakeholders.<br>
</div></div><br>
</div></div><p></p><div><div><div><div><div><ul><li><b>ORGANISATIONAL CHART<br>
</b></li></ul></div></div></div><br>
<br>
</div></div><p></p><div><div><div><div><div><div><ul><li><b>ACCOUNTABILITIES &amp; RESPONSIBILITIES<br>
</b></li></ul></div></div></div><br>
<p></p><div><div><p><b>ACCOUNTABILITIES<br>
</b></p></div><p></p><div><p><b>ACTIVITIES<br>
</b></p></div></div><br>
<div><div><p><b>QUALITY MANAGEMENT SYSTEM<br>
 </b></p></div><p></p><div><b>Training &amp; Drill
</b></div><div><ul><li>Training to fire operators
</li><li>Training to Nayara Employees
</li><li>Regular PT &amp; Drill for Fire operators
</li>&quot;Participate in Training - Ext + Internal<br>
<li>
</li></ul></div></div><br>
<p></p><div><div><b>Conduct Target drill/ Mock drills
</b></div><div><ul><li>Conduct drill as per plan
</li><li>Follow up for observations compliances
</li></ul></div></div><br>
<div><div><b>Preparation of Emergency call Report &amp; Daily activity reports
</b></div><div><ul><li>Report through IRIS
</li>Through Mail &amp; entry in SAP<br>
<li>
</li></ul></div></div><br>
<div><div><p><b>Managing Shift activity<br>
</b></p><p></p><p><b>Authority : </b>lead a process of emergency calls and fire protection system<br>
</p></div><div><ul><li>To ensure Minimums strength of Fire Turnout Crew
</li><li>To ensure healthiness of Fire protection system
</li><li>Respond to all types of emergency calls.
</li></ul></div></div><br>
<div><div><b>Environment Management System
</b></div><div><p><b>Statutory Compliance:- </b>Ensure compliance towards all environmental legislative requirements. Ensure compliance to company standards laid down if any.. AUTHORITY :-<br>
</p></div><p></p><div><ul><li>To Reduce Generation of Waste.
</li><li>Ensure Resource conservation
</li>Ensure proper handling and disposal of waste generated as per the laid down procedure for waste disposal and handling<br>
<li>
</li></ul></div></div><br>
<div><div><p><b>OHSMS<br>
</b></p></div><p></p><div><p><b>HSEF - </b>Care &amp; Welfare: To achieve a safe and healthy work place.<br>
</p></div><p></p><div><ul><li>To ensure the medical assistance is available in the township round the clock.
</li><li>To ensure all the residents are maintaining the traffic norms within the township premises.
</li><li>Champion the use of the tenets of operational excellence by applying them to all activities across the department
</li><li>To ensure the residents adhere to safety norms while driving /riding the vehicles inside the Township
</li></ul></div></div><br>
<div><div><b>Energy Management System-50001:2018<br>
</b></div><p></p><div><p><b>EnMS<br>
</b></p></div><p></p><div><p>Awareness about Energy policy- 50001:2018
</p><p>Significant energy uses.
</p><p>Energy objectives and Energy Management System.<br>
</p></div></div><br>
</div></div></div><p></p><div><div><div><div><div><ul><li><b>KEY CHALLENGES<br>
</b></li></ul></div></div></div><br>
<div><div><ul><li>To ensure the Reliability of Fire Protection systems &amp; Respond to Emergencies to mitigate emergencies
</li>To ensure Fire Prevention &amp; Fire Protection measures in the Refinery Complex<br>
<li>
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><div><ul><li><b>KEY DECISIONS<br>
</b></li></ul></div></div></div><br>
<div><div><div><ul><li><b>Made by Jobholder:
</b></li></ul><ul><li>Duty Allotment of Fire Operators in the Shift
</li></ul><ul><li>Conduct Training, Physical Fitness &amp; Rescue &amp; Emergency Drill to Fire Operators
</li></ul>Conduct Fire Safety Training programmes to employees &amp; Contract personnel<br>
<ul><li>
</li></ul></div></div></div><br>
<div><div><div><ul><li><b>Recommendations to superior:
</b></li></ul><ul><li>Training for Fire Officers on Process Safety &amp; QRA
</li></ul>Suggest to the departments to carry out corrective &amp; preventive action based on the audit recommendations<br>
<ul><li>
</li></ul></div></div></div><br>
</div></div><p></p><div><div><div><div><div><ul><li><b>INTERACTIONS<br>
</b></li></ul></div></div></div><br>
<div><div><div><ul><li><b>Internal Interactions:
</b></li></ul><ul><li>Co-ordinate with group EHS team and other business EHS teams to ensure efforts are aligned and to maximise the benefits of each other's experiences and insights.
</li></ul><ul><li>Coordinate with all internal functions to enable effective deployment and development of the Safety management system
</li></ul>Coordinate with RSM &amp; Area managers for Fire standby &amp; during Shutdown<br>
<ul><li>
</li></ul></div></div></div><br>
<div><div><div><ul><li><b>External Interactions:
</b></li></ul></div><ul><li>With Insurance team
</li>With External Statutory Auditors<br>
<li>
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><div><ul><li><b>DIMENSIONS<br>
</b></li></ul></div></div></div><br>
<div><div><div><ul><li>Fire -Opex
</li></ul><ul><li>To manage the Fire team
</li></ul>To interact with vendors /contractors<br>
<ul><li>
</li></ul></div></div></div><br>
<div><div><div><ul><li><b>Team Size: NIL<br>
</b></li></ul></div></div></div><br>
</div></div><p></p><div><div><div><div><div><ul><li><b>SKILLS &amp; KNOWLEDGE<br>
</b></li></ul></div></div></div><br>
<p></p><div><div><div><ul><li><b>Educational Qualifications &amp; Certifications:
</b></li></ul></div><ul><li>BE-Fire from NFSC, Nagpur + 2 yrs of experience
</li></ul><p>Or
</p><ul><li>BE-Fire from any other approved institute + 3 yrs of experience
</li></ul><p>Or
</p><ul><li>Grad-I (IFE India or UK) OR BSC Fire with 5 years Post Qualification Experience in Refinery or Equivalent
</li><li>Additional desirable - Post Graduate / Post Diploma in Industrial Safety, Understanding of Management system (QMS, EMS &amp; OHSMS)
</li><li>Valid Heavy Vehicle License
</li>Age not more than 30 yrs.<br>
<li>
</li></ul></div></div><br>
<div><div><div><ul><li><b>Relevant (Functional/Level) &amp; Total Years of Experience:
</b></li></ul></div><ul><li>BE-Fire from NFSC, Nagpur + 2 yrs of experience
</li></ul><p>Or
</p><ul><li>BE-Fire from any other approved institute + 3 yrs of experience
</li></ul><p>Or
</p><ul><li>Grad-I (IFE India or UK) OR BSC Fire with 5 years Post Qualification Experience in Refinery or Equivalent
</li><li>Additional desirable - Post Graduate / Post Diploma in Industrial Safety, Understanding of Management system (QMS, EMS &amp; OHSMS)
</li><li>Valid Heavy Vehicle License
</li>Age not more than 30 yrs.<br>
<li>
</li></ul></div></div><br>
<div><div><div><ul><li><b>Functional Skills:
</b></li></ul><ul><li>Excellent knowledge of statutory regulations- Factories Act/ Petroleum Rules/SMPV Rules/ OISD Standards/ Other Major Safety related codes and standards-such as API/NFPA etc.
</li></ul><ul><li>Have adequate Technical knowledge of fire Vehicles &amp; Fire protection system
</li></ul><ul><li>Should have ability to perform maintenance of fire protection systems/ equipment. He should possess valid HMV license
</li></ul><ul><li>Shall have knowledge of Operation &amp; maintenance of Rimseal FPS, Inergen System, DV System, Semifixed Foam System, Remote Operated HVLRM etc.
</li></ul><ul><li>Shall have knowledge of SAP PM, MM, SAP codification, Procurement PR
</li></ul>Shall be able to review drawings and documents of MOC / Project etc.<br>
<ul><li>
</li></ul></div></div></div><br>
<div><div><div><ul><li><b>Behavioural Skills:
</b></li></ul><ul><li>Strong oral and written communication skills along with good presentation skill,
</li></ul><ul><li>Good Interpersonal Skills Leadership skills, Problem solving ability
</li></ul><ul><li>Should be possessing Team Management skills
</li></ul><ul><li>Should be, result oriented, analytical, Influencing Capability, Align employee values with organizational value.</li></ul></div></div></div></div></div></div><p></p>

Engineer - Fire

<p></p><div><div><div><div><div><p><b>ACCOUNTABILITIES<br>
</b></p></div><p></p><div><p><b>ACTIVITIES<br>
</b></p></div></div><br>
<div><div><b>Developing Contracting Strategy &amp; Its Implementation
</b></div><div><p>Take inputs from the requisitioning departments, understand their requirements, assess the market capability supporting the requirements and finalize contractual strategy in line with approved processes.
</p><p>Develop bid list and evaluation criteria
</p><p>Develop the contract documents including price schedules based on the inputs provided by the technical teams/engineering consultants.
</p><p>Liaison with legal, commercial and finance departments for finalising the contract terms &amp; conditions.
</p><p>Finalize the contract document and make it ready for floating including obtaining required internal approvals.
</p><p>Develop Insurance strategy and support taking CAR/EAR insurance for the project<br>
</p></div></div><br>
<div><div><b>Floating enquiries and completing the tendering process till award of work.
</b></div><div><p>Identify the vendors/contractors for floating enquiries and obtain approval of the same.
</p><p>Float the enquiries in line with procedures and liaison with other departments for completing the tendering process.
</p><p>Coordinating commercial/technical queries and their timely response.
</p><p>Monitoring &amp; Expediting the process and highlight issues causing delays, if any.
</p><p>Ensure timely award of work on completion of the process including signing of contract, Non-Disclosure Agreement and any other relevant documents.<br>
</p></div></div><br>
<p></p><div><div><b>Developing standard contracting processes and strategies including standard term &amp; conditions,
</b></div><div><p>With the objective of standardising the contracting processes, develop the processes, strategies, and vendor/contractor data base.
</p><p>Introduce KPIs in the Contracts and develop a feedback system for vendors/contractors for future reference.<br>
</p></div></div><br>
<div><div><b>Post award Contract Management
</b></div><div><p>Provide contractual interpretation to user departments for contractual terms &amp; conditions whenever required.
</p><p>Change Order Management, Change Proposal Review and approval of change orders
</p><p>Performance Management of Contractors ensuring there is no value leakage
</p><p>Provide support during contract closing and in resolving the disputes, if any.</p></div></div></div></div></div>

Contracts Manager

<div><div><div><div><div><div><ul><li><b>ACCOUNTABILITIES &amp; RESPONSIBILITIES<br>
</b></li></ul></div></div></div><br>
<p></p><div><div><p><b>ACCOUNTABILITIES<br>
</b></p></div><p></p><div><p><b>ACTIVITIES<br>
</b></p></div></div><br>
<div><div><b>1 </b></div><div>Category Action Plan For Procurement
</div><div><p>Should have in-depth procurement work experience, knowledge of SAP ERP primarily MM module, indirect taxation policies, good communication skills, inter-personal skills etc.
</p><p><b>Procurement Strategy Execution.
</b></p><p>To conduct procurement Tender / RFX process for smooth delivery of requirements to procurement category managers as per approved sourcing strategies.
</p><p>Drive timely execution of tenders, follow up with vendors for submission of technical and commercial bids &amp; submit the same to technical dept. for review.
</p><p>Decision Making - drive individually overall procurement process including RFX/Tender, preparation of quotation comparative statement (QCS), price comparison against last purchase and negotiations &amp; processing Note for approval (NFA) &amp; Purchase Orders for tactical activities as defined in sourcing strategy &amp; DOA up to Rs. 10 lacs per transaction. (The value shall be different based on category volumes).
</p><p>Review of open PRs of material &amp; services and closure of same.
</p><p>Review of open POs of material &amp; services under category and expedite with supplier/contractor for timely execution of same. Also short close the POs on a regular (quarterly basis) thru category manager.
</p><p><b>Vendor Management.
</b></p><p>Ensure vendor registration form and data is complete and act as an interface with compliance team to ensure third party due diligence is conducted as per company policy.
</p><p>Single point interface for Trade Finance w.r.t. LC opening/closure, EMD collection &amp; return, BG collection, extension and return.
</p><p>Co-ordinate with supplier for timely submission of documents as per agreed terms in PO. Also work with Material management cell, Indirect taxation &amp; finance for completion of GRN &amp; bill booking/payment.
</p><p>Provide real-time information on status of all orders; provide feedback on order issues to category leads.
</p><p>Other Responsibility-
</p><p>Interaction with planning &amp; analytics team to prepare spend analytics and demand planning. Review &amp; Monitor data and present the same to management for respective categories
</p><p>Execute sourcing strategy.
</p><p>Prepare goal oriented negotiations strategy &amp; get it approved from category lead the to achieve the same for value defined.<br>
</p></div></div><br>
<p></p><div><div><b>3 </b></div><div>Develop In-house database
</div><div><ul><li>Establish accurate, reliable data base of suppliers.
</li>Track &amp; monitor category spend, demand plan &amp; notify deviations within the category.<br>
<li>
</li></ul></div></div><br>
<div><div><p><b>5</b><br>
</p></div><p></p><div><p>Key Performance Indicator<br>
</p></div><p></p><div><ul><li>Saving (p.a) within the category.
</li><li>Trend in category material &amp; services with respect to plan.
</li><li>Development of new/alternate supplier for category.
</li><li>Monitor &amp; Evaluate supplier performance.</li></ul></div></div></div></div></div>

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NAYARA Energy

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Engineer - Fire

Contracts Manager

Category Buyer- Admin