Qureos Mentor

Neighborhood Legal Services

<div><h1 class="jobSectionHeader"><b>Summary</b><b> </b><b>of Responsibilities:</b></h1><div>
The Administrative Assistant will be responsible for general secretarial support including answering the telephone and assisting receptionist when needed, typing, filing, copying, assisting attorneys and paralegals, and coordinating unit-wide projects.</div><div></div><div><b><br>
Essential</b><b> </b><b>Functions:</b></div><div><ul><li>
Types a variety of legal materials, including court filings, petitions, pleadings, motions, memoranda, letters, and reports.</li><li>
Types and reviews outgoing correspondence to ensure all legal documents and enclosures are in proper processing order and that correspondence is grammatically correct.</li><li>
Sorts and distributes mail.</li><li>
Assist Attorneys and Paralegals as directed with answering inquiries over the phone or in person and managing secretarial and administrative details.</li></ul></div><div>
5, Organizes and maintains files and records of a confidential, complex, or otherwise sensitive nature.</div><div><ul><li>
Provide backup for reception staff answering telephones and greeting clients.</li><li>
Manage own professional development; keep informed of new rules, regulations, and legislation pertinent to the organization; participate in continuing legal education and other appropriate training; develop specialty knowledge or areas consistent with the level of experience.</li><li>
Organize trainings for the unit.</li><li>
Teamwork. Work constructively as a team member with other NLS staff on advocacy projects consistent with program priorities.</li><li>
Performs diversified clerical work as directed by the Office Manager or Attorney staff.</li><li>
Other Responsibilities. Conform to the rules and responsibilities applicable to all employees and perform all other assigned tasks.</li></ul></div><div></div><h1 class="jobSectionHeader"><b><br>
Core</b><b> </b><b>Competencies</b></h1><div><ul><li>
Strong personal work ethic and ability to organize time, manage diverse activities, and meet critical deadlines with minimal supervision;</li><li>
Excellent writing, editing, and proof-reading skills, with ability to be detail-oriented;</li><li>
Strong interpersonal skills and an ability to work collaboratively with a dynamic and multi-sector team;</li><li>
Cultural humility In working with low-income clients across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigrant status, religious identity, physical and mental disabilities, and limited English proficiency; and</li><li>
Familiarity with the diverse communities is a plus.</li></ul></div><div></div><h1 class="jobSectionHeader"><b><br>
Qualifications</b></h1><div><ul><li>
Legal services background or knowledge of general civil legal work</li><li>
Experience working with vulnerable populations and knowledge of community resources</li><li>
Self-motivated and dependable</li><li>
Excellent communication skills for client intake, client follow-up, and attorney interface</li><li>
Excellent writing skills with attention to detail and proofreading for correspondence with clients and other law offices</li></ul></div><p></p><div><br>
<ul><li>
Understanding of the court filing system and its requirements</li><li>
Excellent organizational skills and calendaring awareness</li><li>
Document-drafting capability under the supervision of staff attorneys for court filings</li><li>
Willingness to work as a team member and contribute to the efforts on any case</li><li>
Second language skills a <i>plus</i><i> </i>but not required</li></ul></div><div></div><h1 class="jobSectionHeader"><b><br>
Working Conditions</b><b> </b><b>and Physical Requirements:</b></h1><div><ul><li>
Work on-site in an office environment, including working at the workstation, attending meetings;</li><li>
Traveling to meetings and hearings off-site;</li><li>
Use of computer and other office machines such as fax, photocopiers and telephones.</li></ul></div></div>

Administrative Assistant

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Neighborhood Legal Services

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Administrative Assistant