Abrar Admin

New era supermarket

HR Assistant &ndash; Roles &amp; ResponsibilitiesPosition: HR Assistant Department: Human Resources Reports To: HR ManagerKey Roles &amp; Responsibilities<ul><li>Employee Documentation &amp; Records Management</li><li>Maintain and update employee personnel files and HR databases.</li><li>Ensure all employee records are accurate, complete, and confidential.</li><li>Process employee documentation, including contracts, letters, and forms.</li><li>Recruitment &amp; Onboarding Support</li><li>Assist in posting job vacancies and screening applications.</li><li>Coordinate interviews and communicate with candidates.</li><li>Prepare onboarding documents and facilitate new employee induction.</li><li>Visa, Labor &amp; Government Relations Support</li><li>Coordinate visa processing, Emirates ID applications, medical tests, and labor-related documentation.</li><li>Track visa renewals, labor card renewals, and employee document expiries.</li><li>Liaise with PROs and government authorities as required.</li><li>Attendance &amp; Leave Administration</li><li>Monitor employee attendance, timesheets, and leave records.</li><li>Process leave applications and maintain leave balances.</li><li>Generate attendance and leave reports for management review.</li><li>Payroll Support</li><li>Assist in preparing monthly payroll inputs, including attendance, overtime, deductions, and allowances.</li><li>Verify payroll-related records and employee data.</li><li>Coordinate with the finance department regarding salary processing.</li><li>Employee Relations</li><li>Respond to employee enquiries regarding HR policies and procedures.</li><li>Assist in resolving routine employee concerns and administrative matters.</li><li>Support employee engagement and welfare initiatives.</li><li>Training &amp; Development Coordination</li><li>Coordinate employee training schedules and maintain training records.</li><li>Monitor mandatory certifications and renewal requirements.</li><li>Assist in organising workshops, orientations, and development programmes.</li><li>HR Compliance</li><li>Ensure compliance with company policies, labour laws, and regulatory requirements.</li><li>Assist in preparing HR reports, audits, and compliance documentation.</li><li>Maintain confidentiality of employee and company information.</li><li>Administrative Support</li><li>Draft HR correspondence, letters, memos, and certificates.</li><li>Prepare reports, presentations, and HR-related documentation.</li><li>Support the HR department in day-to-day administrative activities.</li><li>Other Duties</li><li>Perform any additional HR and administrative tasks assigned by management.</li><li>Support departmental projects and continuous improvement initiatives.</li></ul>Key Skills &amp; Competencies<ul><li>Knowledge of UAE labour law and HR practices.</li><li>Strong organisational and record-keeping skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Effective communication and interpersonal skills.</li><li>Ability to maintain confidentiality and attention to detail.</li><li>Time management and multitasking abilities.</li></ul>Pay: From AED2,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR ASSISTANT : 1 year (Required)</li></ul>Language:<ul><li>HINDI (Required)</li></ul>Work Location: In person

HR Assistant

Position SummaryWe are seeking an experienced and detail-orientated Accounts Payable Specialist with a minimum of 6 years of hands-on experience in the UAE market. The ideal candidate will manage the full accounts payable cycle from invoice receipt to payment disbursement while maintaining strong relationships with vendors and suppliers. This role is critical to ensuring accurate financial reporting, timely payments, and strict compliance with company policies and UAE regulatory requirements.Key ResponsibilitiesInvoice Processing &amp; Verification▸ Receive, review, and process vendor invoices accurately and in a timely manner▸ Verify invoices against purchase orders (POs), delivery receipts, and contracts▸ Ensure correct GL coding, cost centre allocation, and VAT treatment for each transaction▸ Resolve invoice discrepancies and disputes with vendors and internal departments▸ Maintain organized records of all invoices &mdash; both physical and digital filing systemsVendor &amp; Supplier Coordination▸ Serve as the primary point of contact for all vendor and supplier payment queries▸ Build and maintain strong working relationships with local and international suppliers▸ Conduct regular vendor statement reconciliations and resolve outstanding balances▸ Coordinate with the procurement team to align on purchase orders and delivery confirmations▸ Respond promptly to vendor inquiries via phone, email, and in-person meetings▸ Negotiate payment terms and manage supplier credit accounts as requiredCheque Issuance &amp; Payment Processing▸ Prepare and process cheque payments in accordance with the approved payment schedule▸ Obtain authorized signatories on cheques and ensure proper documentation before release▸ Coordinate PDC (Post-Dated Cheque) issuance and maintain a PDC log for tracking▸ Process payments via EFT, wire transfer, online banking portals, and petty cash▸ Ensure all payments are supported by appropriate authorization and documentation▸ Record all payment transactions accurately in the accounting system (ERP/Tally/SAP)Accounts Reconciliation &amp; Reporting▸ Reconcile AP ledger with vendor statements on a monthly basis▸ Prepare aging analysis reports and present outstanding payables to the Finance Manager▸ Assist in month-end and year-end closing activities related to accounts payable▸ Support internal and external audits by providing documentation and reconciliations▸ Prepare management reports on payment status, outstanding liabilities, and cash flow requirementsCompliance &amp; Internal Controls▸ Ensure all transactions are compliant with UAE VAT regulations and company policies▸ Apply proper VAT accounting treatment (standard-rated, zero-rated, exempt) on supplier invoices▸ Maintain compliance with company SOPs, approval matrices, and financial controls▸ Ensure proper authorization at every stage of the payable cycle▸ Flag any suspicious invoices, duplicate payments, or potential fraud to managementQualifications &amp; Requirements: Education▸ Bachelor's degree in Accounting, Finance, Commerce, or a related field▸ Professional certification (CPA, CMA, ACCA, or equivalent) is an advantageExperience▸ Minimum 6 years of accounts payable experience, preferably in the UAE .▸ Proven experience managing vendor relationships and supplier coordination▸ Hands-on experience with cheque issuance, PDC management, and EFT payments▸ Experience with invoice processing for high-volume payables environments▸ Familiarity with UAE VAT law and its application in accounts payableTechnical Skills▸ Proficiency in accounting software: SAP, Microsoft Dynamics, Tally, or similar ERP▸ Advanced Microsoft Excel skills (VLOOKUP, pivot tables, reconciliation sheets)▸ Strong working knowledge of UAE VAT regulations and FTA filing requirements▸ Experience with online banking portals and payment processing systemsSoft Skills &amp; Competencies▸ High level of accuracy and attention to detail in financial data▸ Strong organizational and time management skills to meet payment deadlines▸ Excellent communication and interpersonal skills for vendor coordination▸ Ability to handle confidential financial information with integrity▸ Self-motivated with the ability to work independently and within a team▸ Proactive problem-solving approach for resolving payment disputesPay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Ras Al Khor: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>SENIOR ACCOUNTANT: 4 years (Required)</li></ul>Language:<ul><li>HINDI (Required)</li><li>ENGLISH (Required)</li></ul>Work Location: In person

Accounts Payable

Join New era supermarket and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

New era supermarket

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HR Assistant

Accounts Payable