Abrar Admin

New Hyde Park Surgery Center

OverviewNortheast Endoscopy is a busy, patient-focused ambulatory surgery center committed to delivering exceptional care in a professional and collaborative environment. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to executive leadership.This role is ideal for someone who thrives in a fast-paced healthcare setting, exercises sound judgment, maintains strict confidentiality, and can effectively manage multiple priorities while supporting organizational operations.Duties<ul><li>Provide direct administrative support to the Administrator and executive leadership.</li><li>Manage executive calendars, appointments, and daily scheduling priorities.</li><li>Maintain organized electronic and paper filing systems, ensuring accurate document management and record retention.</li><li>Serve as the primary point of contact for vendors, service providers, and external business partners.</li><li>Track facility maintenance schedules and coordinate vendor services to ensure timely completion.</li><li>Prioritize incoming requests and matters requiring immediate executive attention, ensuring timely follow-up.</li><li>Assist with patient billing inquiries by directing concerns appropriately and following up as needed.</li><li>Process patient medical record requests in accordance with HIPAA guidelines.</li><li>Organize invoices, checks, and supporting documentation for leadership review and Accounts Payable.</li><li>Take meeting notes as needed and maintain organized records of discussions and action items.</li><li>Support front office operations and provide administrative assistance to staff as needed.</li><li>Assist with special projects and operational initiatives assigned by executive leadership.</li><li>Collaborate professionally with physicians, department managers, and staff to support efficient daily operations.</li><li>Utilize strong computer skills to troubleshoot basic technical issues and ensure the smooth operation of office equipment and software.</li><li>Handle confidential and sensitive information with the highest level of professionalism and discretion.</li><li>Perform other administrative and operational duties as assigned.</li></ul>Experience<ul><li>Minimum 3 years of experience supporting senior-level executives or executive leadership.</li><li>Previous healthcare, ambulatory surgery center, or medical office experience preferred.</li><li>Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.</li><li>Strong calendar management and scheduling experience.</li><li>Excellent written and verbal communication skills.</li><li>Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Strong attention to detail and excellent proofreading skills.</li><li>Ability to work independently while exercising sound judgment and maintaining confidentiality.</li><li>Professional, positive, and service-oriented attitude.</li><li>Ability to adapt in a fast-paced environment and respond effectively to changing priorities.</li></ul>Benefits<ul><li>Competitive salary</li><li>Paid Time Off</li><li>Health, Dental, and Vision Insurance</li><li>401(k) with employer match (if applicable)</li><li>Paid Holidays</li><li>Professional and supportive work environment</li><li>Opportunities for growth and development</li></ul>Schedule: Full-time, Monday&ndash;Friday, 2 Saturdays per MonthIf you are an organized, dependable professional who enjoys supporting executive leadership and contributing to a high-performing healthcare team, we encourage you to apply.Pay: $25.00 - $32.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant

Join New Hyde Park Surgery Center and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

New Hyde Park Surgery Center

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Executive Assistant