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New Rochelle Public Library

PROGRAMMING COORDINATOR (Library)DISTINGUISHING FEATURE OF THE CLASSThe Program and Events Coordinator plans, organizes, schedules, and implements cultural, educational, civic, and informational programs, events, gallery exhibitions, and theater functions across library facilities, including the Main Library, Huguenot Children&rsquo;s Library, Lumen Winter Gallery, and the Ossie Davis Theater. The position involves developing program ideas and coordinating activities by working closely with librarians, library staff, advocacy groups, community organizations, civic groups, educational institutions, and other relevant stakeholders. The Coordinator oversees all aspects of program, gallery, and theater operations, including room setup and breakdown, stage and technology needs, custodial instructions, and other logistical requirements. The role includes supervising, training, and supporting staff or volunteers involved in program and event execution, ensuring activities are carried out efficiently, professionally, and in alignment with the Library&rsquo;s mission, strategic goals, and objectives. The Coordinator also manages vendor contracts, external partnerships, and associated financial processes to ensure smooth program execution and compliance.EXAMPLES OF WORK: (Plans, develops, organizes, schedules, and implements programs, events, gallery exhibitions, and theater functionsFunctions as the theater manager for the Ossie Davis Theater and coordinates related programming opportunitiesCoordinates gallery exhibitions, including the Lumen Winter Gallery and other library spacesCollaborates with library staff and external organizations to generate program and exhibition ideasOversees all aspects of program presentation, including room setup, breakdown, stage, and technology requirementsMaintains and updates the library programming calendar, including Google-based calendar managementSubmits contracts for all external vendor-led programs across library departmentsPrepares and maintains contracts, clear records, and documentation for external vendors providing goods or servicesCoordinates with Accounts Payable to submit vendor payment requests and tracks financial records with administrationWorks with Librarian 2s, Senior Clerks, and other staff to ensure adequate coverage of all programs and eventsWorks with Marketing and Communications, Social Media/Videographer/Graphic Artist, Outreach, Children&rsquo;s and Teen Librarians, and other staff to ensure branding accuracy of promotional materialsDevelops intentional cultural and literary series, including scheduling recurring events (e.g., cultural concerts, author talks) and coordinating reception logisticsPrepares promotional materials for programs and events, including press releases, mailings, social media, web content, newsletters, and event calendarsCompiles statistics and data on programs, exhibitions, and events, preparing reports and updates as requiredParticipates in the preparation, monitoring, and analysis of program, exhibition, and event budgetsUses computer applications and automated systems, including spreadsheets, word processing, calendars, email, and database software, to perform work assignmentsSupervises, trains, and supports staff or volunteers involved in program and event executionPerforms other related and incidental tasks as neededREQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the local community and public library services, policies, and modern library aimsSuccessful experience planning and implementing cultural, educational, civic, or informational programming in a library, public/government sector, or non-profit environmentStrong organizational, planning, and supervisory skills, including the ability to oversee staff or volunteersExperience managing vendor contracts, external partnerships, and associated financial processesProven experience developing intentional cultural or literary programming seriesExcellent written and oral communication skillsProficiency with technology, including spreadsheets, word processing, email, Google Workspace (Docs, Sheets, Calendar), and database systemsAbility to collaborate effectively across multiple departments and with external vendorsCommitment to teamwork and customer-centered serviceAbility to work a flexible schedule, including evenings and weekends, to support library programs, exhibits, and eventsAbility to work with a diverse community of library users and participantsACCEPTABLE TRAINING AND EXPERIENCE: Possession of a Bachelor's degree from an accredited college or university recognized by the State Education Department of New York (or higher) and at least two (2) years of programming experience working in a library or other public/government sector, or non-profit organization.Pay: $62,912.00 - $62,913.00 per yearWork Location: In person

Program Coordinator (Library)

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Program Coordinator (Library)