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Next Step Community Mental Health

Overview Next Step Community Mental Health, INC. is seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure smooth daily operations. This role offers an exciting opportunity to be at the center of a fast‑paced, evolving environment. The ideal candidate will demonstrate exceptional organization, strong follow‑through, proactive problem‑solving abilities, and the flexibility needed to support a small but rapidly growing organization.This position involves supporting the Executive Director across multiple locations&mdash;including the administrative office and the Executive Director&rsquo;s home&mdash;and may require travel in the Executive Director&rsquo;s personal vehicle for work‑related purposes. Full travel flexibility is required.Duties &amp; Responsibilities<ul><li>Manage complex calendars using Microsoft Outlook, scheduling meetings, appointments, and events with precision.</li><li>Coordinate and plan events, conferences, and meetings, including logistics such as venue bookings, materials, and catering.</li><li>Prepare correspondence, reports, presentations, and operational documents with attention to detail.</li><li>Maintain professional phone etiquette when managing multi-line phone systems, screening calls, and supporting communication needs.</li><li>Perform data entry tasks using QuickBooks, and maintain both digital (Google Workspace) and physical filing systems.</li><li>Assist with office management tasks including supply procurement and maintaining a well-organized environment.</li><li>Support project coordination by tracking deadlines, preparing documentation, and ensuring follow‑through across multiple departments.</li><li>Conduct proofreading and transcription to ensure accuracy and professionalism in all communications.</li><li>Assist with HR coordination tasks as delegated, handling sensitive and personal information with strict confidentiality.</li><li>Provide support across various departments as needed, contributing to multiple projects simultaneously.</li><li>Pick up and drop off orders, materials, or documents as needed for business operations.</li><li>Draft professional emails, memos, and follow‑up communications on behalf of the Executive Director.</li><li>Follow up consistently with leadership and staff to ensure tasks, deadlines, and deliverables are met.</li><li>Support work/life integration tasks that enhance executive efficiency.</li><li>Be available after hours via phone or text if urgent matters arise (compensated accordingly).</li></ul>Required Skills &amp; Qualifications<ul><li>Minimum of 2 years of executive support or personal assistant experience.</li><li>Proven reliability, professionalism, and ability to maintain absolute confidentiality.</li><li>Reliable transportation and willingness to travel within a 50‑mile radius regularly.</li><li>Ability to adapt quickly to change in a fast‑moving, small‑company environment with no resistance to shifting priorities.</li><li>Strong organizational skills with the ability to multitask efficiently.</li><li>Excellent verbal and written communication skills, including strong phone communication&mdash;not solely text or email.</li><li>Proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and DocuSign.</li><li>Knowledge of QuickBooks or basic bookkeeping principles.</li><li>Strong problem‑solving and decision‑making abilities; able to work independently with minimal supervision.</li><li>Self‑motivated, proactive, and able to anticipate needs.</li><li>Ability to develop ideas, propose solutions, and follow through to execution.</li><li>High attention to detail, excellent typing skills, and strong proofreading abilities.</li><li>Organized, dependable, and able to manage multiple responsibilities simultaneously.</li><li>Quick and eager learner who can adapt to evolving processes and systems.</li><li>Willingness to accompany the Executive Director to various locations, including her home, administrative offices, and community-based locations.</li><li>Full travel flexibility is required.</li></ul>Additional Information<ul><li>Part-time position with the opportunity to transition to full-time.</li><li>Pay rate: TBD based on experience and qualifications.</li><li>Compensation provided for any after-hours time worked.</li></ul>Job Types: Full-time, Part-time, ContractApplication Question(s):<ul><li>Are you available after hours via phone or text if urgent matters arise?</li></ul>Experience:<ul><li>Personal assistant: 2 years (Required)</li></ul>Work Location: Hybrid remote in Miramar, FL 33023

Personal Assistant

Join Next Step Community Mental Health and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Next Step Community Mental Health

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Personal Assistant