Abrar Admin

North Carolina Sheriffs' Association

The Administrative Assistant &ndash; Business Development is responsible for providing administrative support to the Business Development staff of the Association, with a focus on supporting the Association&rsquo;s procurement programs. These tasks require a detailed approach to project management, record keeping, drafting and editing documents, performing clerical functions, coordinating meetings, and managing multiple project deadlines. This position reports to the Manager - Business Development.Essential duties include, but are not limited to:Administrative Duties:<ul><li>Provides general administrative support to the Director - Business Development while supporting all Business Development programs and other assigned projects</li><li>Drafts emails and correspondence on behalf of the Director - Business Development and Business Development staff, as requested</li><li>Maintains Notary Public Certification</li><li>Assists co-workers as necessary and performs any additional duties as assigned</li><li>Responsible for accurately entering and maintaining Business Development records in the Association&rsquo;s contact database</li></ul>Procurement Program Duties:<ul><li>Provides support to Business Development staff with preparing procurement meeting and conference materials</li><li>Assists with preparing procurement contracts and required procurement bid documents for all seven procurement programs</li><li>Prepares distribution and solicitation mailing lists for all procurement programs</li><li>Provides support with scheduling attendance at procurement conferences and Procurement Advisory Committee meetings and responsible for reserving meeting spaces</li><li>Supports Business Development staff with all electronic and print mailings having to do with all procurement programs</li><li>Supports Business Development staff with creating and producing marketing and exhibit materials</li><li>Assists Business Development staff with maintaining and changing information on all procurement related websites</li><li>Assists staff with Business Development travel to include hotel; rental car; and air reservations, event registration, and maintaining the staff&rsquo;s travel calendar</li><li>Maintains all procurement distribution lists</li><li>Purchase Order Tracking:</li><li>Assists with entering purchase orders into procurement tracking for designated programs</li><li>Supports the preparation and review of quarterly reports as needed</li><li>Maintains purchase order records</li><li>Assists with procurement bid reviews:</li><li>Organizes required bid documentation submitted by vendors to prepare for bid review for all Association procurement programs</li><li>Assists with all administrative aspects of the Association&rsquo;s procurement programs, including bid solicitation, bid processing, vendor communications, purchase order tracking, distribution list management, and bid award coordination to ensure accuracy, efficiency, and compliance throughout the process.</li><li>Responsible for the Procurement monthly e-newsletter to include managing the mail calendar, distribution lists, and for using the Association&rsquo;s email vendor to distribute the e-newsletter.</li></ul>Required Skills:<ul><li>Minimum one to three years related work experience</li><li>Demonstrated collaborative skills and ability to work well within a team</li><li>Proficiency with Microsoft Office</li><li>Demonstrated ability to work independently and solve problems</li><li>Strong organization and interpersonal skills</li><li>Ability to work in a fast-paced environment</li><li>Knowledge of modern office practices and procedures</li><li>Ability to perform other related duties as assigned</li></ul>Supplemental Information:The work is typically preformed in an office while sitting, standing, or stooping. The employee occasionally lifts light and heavy objects, weighing up to 20 pounds.Pay: $43,385.82 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant - Business Development

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North Carolina Sheriffs' Association

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Administrative Assistant - Business Development