Abrar Admin

North Cook Intermediate Service Center

<div><h2 class="jobSectionHeader">North Cook ISC is officially certified as a &quot;Great Place to Work!</h2>
Supervisor: Director or Education and Professional Learning
Work Schedule: 260 days (12 months)
FLSA status: Non-exempt
Retirement: IMRF
Essential Duties:<h3 class="jobSectionHeader">
Event Coordination &amp; Management</h3><ul><li>
Manage event postings and updates within the registration and event management system (currently Learning Stream)</li><li>
Maintain accurate and current event listings across external platforms, including IARSS, ISBE, and IAAMS</li><li>
Coordinate and manage professional learning space reservations using Google Calendar</li><li>
Prepare, set up, maintain, and reset meeting spaces for professional learning events</li><li>
Coordinate food and beverage orders, including delivery, setup, and post-event cleanup</li><li>
Prepare and organize event materials, including sign-in sheets, name badges, and participant resources</li><li>
Partner with presenters to coordinate logistics and support presentation needs</li><li>
Maintain organized and accurate records for all events</li><li>
Ensure a high-quality participant experience from registration through credit issuance</li><li>
Exercise sound judgment in the purchasing of event-related supplies and services</li></ul>
Administrator Academy &amp; Professional Learning Documentation<ul><li>
Coordinate Administrator Academies in partnership with presenters, including scheduling, logistics, and execution</li><li>
Manage Administrator Academy scheduling and ensure accurate entry of credit into IAAMS</li><li>
Maintain organized digital and physical records for all events, including Administrator Academies, educator workshops, and information sessions</li><li>
Oversee compliance and documentation for all professional learning activities (on-site, off-site, and virtual), including Professional Development Hours (PDHs), Administrator Academies (AAs), and Continuing Education Units (CEUs)</li></ul><h3 class="jobSectionHeader">
Contract &amp; Financial Processing</h3><ul><li><h3 class="jobSectionHeader">
Manage contract development and workflow processes for all professional learning events</h3></li><li>
Maintain accurate and up-to-date tracking systems using Google Sheets</li><li>
Utilize internal spreadsheet scripts to generate contracts and related documents efficiently</li><li>
Collect and process required tax documentation (W-9, 1099) for presenters and consultants</li><li>
Create and manage event-related entries within the NCISC accounting system</li><li>
Support financial processing associated with professional learning activities, including invoicing and payments</li><li>
Establish and maintain regular review processes to ensure timely and accurate payment for events, team work cycles, and consultants</li><li>
Partner with the Professional Learning team to support billing and contract management</li><li>
Monitor expenditures to ensure alignment with budgetary parameters</li></ul><h3 class="jobSectionHeader">
Program &amp; Grant Administration</h3><ul><li>
Provide administrative coordination and support for the annual ROE/ISC grant, including required documentation and periodic reporting</li><li>
Collect, organize, and maintain data to support internal tracking and external reporting requirements</li><li>
Monitor grant-related timelines, deliverables, and compliance expectations to ensure timely submission and accuracy</li><li>
Support the promotion, registration, and coordination of the Administrator Mentor and Leadership Coaching programs for North Cook districts</li><li>
Maintain organized records for program participation, communications, and outcomes</li><li>
Verify that all Professional Learning department expenses are accurately coded and aligned to the appropriate budget accounts</li><li>
Assist in reconciling program budgets and tracking expenditures to support fiscal accountability</li></ul>
Office &amp; Team Support<ul><li>
Maintain inventory of supplies, snacks, and beverages across Professional Learning spaces</li><li>
Procure and restock supplies for the Professional Learning team</li><li>
Provide responsive support for ongoing and emerging team needs</li><li>
Carry out additional responsibilities as assigned</li></ul>
Qualifications<ul><li>
High school diploma or equivalent required; Associate&rsquo;s degree or higher preferred</li><li>
Prior experience in an administrative, coordination, or similar support role</li><li>
Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)</li><li>
Comfort learning and navigating new systems and tools, including Canva and electronic document management systems</li><li>
Strong organizational skills with the ability to manage multiple priorities with accuracy and follow-through</li><li>
Clear and effective written and verbal communication skills</li><li>
Ability to work independently while contributing to a collaborative team environment</li><li>
Strong attention to detail and problem-solving skills</li></ul>
Please see attached job description
Full-time (12 month) employees of the North Cook Intermediate Service Center are eligible for the following benefits:<ul><li>
Blue Cross Blue Shield medical insurance (PPO, High Deductible, or HMO) at no cost for the covered employee. Dependent coverage is available at a cost share</li><li>
Metlife dental insurance at no cost for the covered employee (dependent coverage is available at a cost share)</li><li>
Participation in the Illinois Municipal Retirement Fund (IMRF) pension system</li><li>
Life insurance at 1x annual salary + $50,000 AD&amp;D insurance</li><li>
12 vacation days per year (increased with each year of employment until 20 days per year is reached)</li><li>
12 paid sick days per year</li><li>
2 personal days per year</li><li>
At least 12 paid holidays per year</li><li>
Access to the Employee Assistance Program (EAP)</li><li>
403b/457b retirement savings plans available</li><li>
Some positions are eligible for tuition reimbursement</li><li>
IMRF enrollment required</li></ul></div>

Executive Administrative Assistant

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North Cook Intermediate Service Center

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Executive Administrative Assistant