Abrar Admin

Northwest Medical Specialties

Summary: The Clinical Administrative Assistant plays a vital role in supporting providers and enhancing the delivery of patient care through a combination of clinical coordination and high-level administrative support. This position serves as a central point of connection between patients, providers, and care teams, ensuring seamless communication, efficient workflows, and a consistently high-quality care experience. Through proactive organization, attention to detail, and responsiveness, this role helps optimize provider effectiveness while contributing to a smooth, patient-centered operation.Essential Duties and Responsibilities include the following:<ul><li>Assist providers with documentation, including creating and transcribing medical records and visit notes under provider supervision</li><li>Ensure accurate, timely, and complete medical chart documentation</li><li>Support patient flow through scheduling, referral coordination, and follow-up care</li><li>Serve as a liaison between providers, patients, and care teams to ensure clear communication and continuity of care</li><li>Collaborate with internal departments to resolve barriers and prevent delays in patient care</li><li>Assist with provider team calls and coordinate communication with external care partners</li><li>Participate in patient visits as requested and support discharge processes</li><li>Monitor patient follow-ups, callbacks, and care coordination tasks</li><li>Ensure patient records are obtained, maintained, and appropriately distributed</li><li>Support provider charge capture, documentation accuracy, and basic auditing/billing processes</li><li>Attend departmental and care team meetings as needed</li><li>Coordinate calendars, meetings, and conference room scheduling across teams</li><li>Provide administrative support to leadership and/or Board of Directors, including preparing materials, transcribing minutes, maintaining records, and supporting special projects</li><li>Prepare reports, presentations, and conduct research using various tools</li><li>Assist with travel arrangements, itineraries, and expense reimbursements</li><li>Maintain professional communication via phone, email, and written correspondence</li><li>Handle confidential and time-sensitive information with discretion</li><li>Manage competing priorities, working proactively to meet deadlines and ensure follow-through</li><li>Provide general administrative support to team members and leadership as directed</li><li>Maintain strict adherence to HIPAA and patient confidentiality standards</li><li>Comply with all company policies, procedures, and regulatory requirements</li><li>Perform other administrative or clinical support duties as assigned</li><li>May provide executive-level operational or personal support, including coordinating select non-business matters, appointments, and logistics to optimize leadership effectiveness</li></ul>Supervisory Responsibilities: This position does not have supervisory responsibilities.Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Ability to manage a multitude of emotional situations</li><li>Ability to work in a fast paced working environment</li><li>Self-motivated</li><li>Able to manage several projects independently and simultaneously</li><li>Detailed, thorough, and possessing excellent follow-through skills</li><li>Desire to be proactive and create a positive experience for other team members</li><li>Ability to maintain a professional demeanor</li><li>Prior work experience that demonstrates a track record of operational excellence</li><li>Highly organized with effective communication skills</li><li>Flexibility to work both independently and remotely at times</li><li>Travels/works from various clinic locations as needed</li></ul>Education/Experience <ul><li>Two (2) or more years of administrative assistant experience required</li><li>Prior meeting/event management experience preferred</li><li>Experience in a medical setting preferred</li><li>Proficient knowledge of medical terminology</li><li>Excellent computer skills</li></ul>Benefit information can be found here:https://www.nwmedicalspecialties.com/about-us/careers/benefits/Job Type: Full-timePay: $24.60 - $34.11 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li><li>Clinical: 2 years (Required)</li></ul>Work Location: In person

Clinical Administrative Assistant

Join Northwest Medical Specialties and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Northwest Medical Specialties

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Clinical Administrative Assistant