Qureos Mentor

Northwestern University

<div>
 
 Department:
 
 MED-Medical Social Sciences
 
 
 
 Salary/Grade:
 
 NEX/9
 
 
 Target hiring range for this position will be between $17.05-$21.31 per hour. Offered salary will be determined by the applicant&rsquo;s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
 
 
 
 Job Summary
 
 
 
 The Department of Medical Social Sciences at Northwestern University Feinberg School of Medicine, is innovative, collegial, collaborative, inclusive and highly committed to team science. We are dedicated to leveraging the social sciences to develop and implement innovators to transform health and healthcare equitably. MSS has grown to roughly 300 faculty and staff in its 15 years + history and we are hiring an Administrative Assistant to serve on a team providing administrative and operations support to the department. The hybrid schedule requires 3 days/week in office and 2 days/week remote.
 
 
 The ideal candidate is highly organized, has impeccable follow-through, is proactive by nature, strives to provide superb customer service, and thrives in a dynamic, fast-paced, and ambitious environment with a collaborative and mission-driven culture. We are seeking someone with excellent skills in organization, time management, oral and written communication, as well as someone with a team player attitude, a desire for continuous learning and enthusiasm for improving their skills.
 
 
 Responsibilities include but are not limited to serving as a receptionist; managing onboarding and offboarding duties; assisting with IT/technology issues by liaising with Tech Support; assisting department personnel with computer, laptop, and other equipment orders; managing the &ldquo;tech cage&rdquo; and keeping track of surplus/returned equipment for redistribution when appropriate; assisting the Communication Specialist by managing email list membership, and assisting with the department&rsquo;s weekly newsletter; and organizing and submitting expense reimbursements and other financial transactions. Additional responsibilities include updating the MSS information Resources SharePoint site, supporting preparation for the department and other meetings, and assisting with department events as needed.
 
 
 
 Specific Responsibilities
 
 
 
 
 Documents &amp; Databases
 
 
 
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 Maintain and update departmental distribution lsists and listservs to ensure accurate internal and external communication flows.
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 Maintains trackers for equipment, tech cage, and supplies
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 Upkeep information into spreadsheets and databases
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 Prepares onboarding and offboarding documentation and correspondence
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 Maintains inventory and order supplies
 
 
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 </ul>
 
 Newsletter
 
 
 
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 Uploads content to weekly newsletter
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 Maintains distribution lists for the department
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 Supports Communication Specialist in weekly newsletters
 
 
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 </ul>
 
 Accounting
 
 
 
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 Execute and monitor departmental purchases using the iBuy system, ensuring all orders are placed and tracked accurately.
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 Inventory management of supplies and technology
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 Manage and apply the correct chartstrings to all financial transactions, ensuring expenses are invoiced to the appropriate funding sources and budgets.
 
 
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 </ul>
 
 Human Resources
 
 
 
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 Coordinate the onboarding process for new hires, including workspace preparation, system access, and introductory materials.
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 Manage the offboarding checklist, ensuring the return of keys/IDs, computer equipment, and cancellation of listserv memberships.
 
 
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 </ul>
 
 Coordination
 
 
 
 <ul>
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 Make appointments.
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 Completes registration &amp; travel arrangements.
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 Schedule rooms.
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 Arranges for routine technology &amp; refreshments for meetings.
 
 
 </li>
 </ul>
 
 Contacts
 
 
 
 <ul>
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 Answers phones, routes callers, takes messages.
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 Greets visitors, responds to inquiries, requests &amp; provides routine information.
 </li>
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 Contacts repair personnel as requested for copy machine, lab equipment, etc.
 
 
 </li>
 </ul>
 
 Student Services
 
 
 
 <ul>
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 Provides information on courses, general requirements &amp; policies &amp; procedures.
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 Processes forms.
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 Sets-up &amp; maintains records.
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 Reviews forms for completeness, etc.
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 Coordinates class schedules and registration.
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 Proctors exams.
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 Coordinates copyright clearance.
 
 
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 </ul>
 
 Supervision
 
 
 
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 Supervises work of temporary &amp;/or work-study students.
 
 
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 </ul>
 
 Miscellaneous
 
 
 
 Performs other duties as assigned.
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
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 A high school diploma or equivalent required.
 </li>
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 1 year of administrative support or other relevant experience required.
 
 
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 </ul>
 
 Minimum Competencies: (Skills, knowledge, and abilities.)
 
 
 
 <ul>
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 Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
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 Excellent proficiency in Microsoft 365
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 Excellent organizational and time management skills with strong attention to detail
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 Strong oral and written communication skills
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 Capable of managing multiple priorities with competing deadlines in a dynamic environment
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 Ability to take initiative, think analytically, and carry out complex problem solving and planning
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 Excellent interpersonal skills and a commitment to delivering best in class customer service
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 Strong and eager cross-functional team player with demonstrated ability to build and maintain positive working relationships with people at all levels of the organization
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 Ability to work independently and is a strong self-motivator who takes initiative and ownership
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 Committed to developing oneself professionally by growing one&rsquo;s skills and knowledge in response to new technologies and work demands
 
 
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 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
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 Relevant experience in secretarial duties (i.e., scheduling, inquiries, onboarding/offboarding coordination)
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 Intermediate knowledge of presentation, marketing, and communications platform programs
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 Knowledge or experience related to finances and expense tracking
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 Experience with NU Financials and other NU systems
 
 
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 </ul>
 
 Preferred Competencies: (Skills, knowledge, and abilities)
 
 
 
 <ul>
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 Positive Attitude
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 Adaptability
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 Team player
 
 
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 </ul>
 
 Benefits
 
 
 
 
 At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at
 
 
 https://www.northwestern.edu/hr/benefits/index.html
 
 
 to learn more.
 
 
 
 
 Work-Life And Wellness
 
 
 
 
 Northwestern offers comprehensive programs and services to help you and your family navigate life&rsquo;s challenges and opportunities, and adopt and maintain healthy lifestyles.
 
 
 
 
 We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at
 
 
 https://www.northwestern.edu/hr/benefits/work-life/index.html
 
 
 to learn more.
 
 
 
 
 Professional Growth &amp; Development
 
 
 
 
 Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you&rsquo;re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at
 
 
 https://www.northwestern.edu/hr/learning/index.html
 
 
 to learn more
 
 
 
 .
 
 
 
 
 
 Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern&rsquo;s
 
 
 non-discrimination statement
 
 
 . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View
 
 
 additional information on the accommodations process
 
 
 .
 
 
 
</div>

Administrative Assistant 1

<div>
 
 Department:
 
 NUQ Admissions
 
 
 
 Salary/Grade:
 
 EXS/7
 
 
 The Assistant Director of Admissions at Northwestern University in Qatar (NU-Q) works closely with the Director of Admissions to drive global student application and enrollment growth and contributes to long-term strategic planning. Responsibilities include proposing, developing, executing, and monitoring outreach strategies, including leading recruitment tours with other universities, conducting school visits, participating in fairs, and hosting virtual events. The Assistant Director will be expected to maintain high visibility within industry-specific organizations and ensure continuous outreach to college counselors across the globe, to cultivate markets. The Assistant Director will interact with all appropriate external constituencies, including, but not limited to, secondary schools, foundation programs, colleges and universities, government agencies, and corporations. The role includes 10-15 weeks of travel for recruitment annually. In addition, the Assistant Director will be an active participant in the review and selection of admission application.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 Develop a comprehensive data-driven recruitment strategy that supports admission and enrolment objectives. This includes:
 
 
 <ul>
 <li>
 Identifying and assessing new market opportunities
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 Use market insights and student mobility trends to guide recruitment efforts
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 Provide oversight into recruitment activities
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 Evaluate and manage relationships with regional partners and vendors
 
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 </ul>
 </ul>
 Act as the lead for several markets, participating in both regional and international recruitment and yield initiatives. This includes:
 
 
 <ul>
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 Developing travel plans and comprehensive visit schedules
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 Promoting programs at recruitment events and delivering student recruitment presentations, and disseminating information on admissions criteria, requirements and procedures
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 Advising and providing detailed information to potential applicants, students, parents, and/or guidance counselors on admissions criteria and processes
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 Tracking and monitoring recruitment activities
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 Updating and maintaining records
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 Supports local or small market recruiting activities as needed.
 
 
 </li>
 </ul>
 
 Reviewing And Assessing Student Applications For Admission. This Includes
 
 
 
 <ul>
 <li>
 Reading hundreds of applications and making informed decisions on admissibility during committee reviews
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 Verifying the accuracy of information posted on digital platforms and updating/maintaining records
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 Overseeing the applicant journey of priority student groups (ie, Transfer, Academic Bridge Program (ABP), Deferrals, etc.)
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 Making informed referrals and supporting students
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 Tracking and monitoring the distribution of financial aid &amp; scholarships
 
 
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 </ul>
 Oversee the management of special events and tours hosted on- and off-campus. This includes:
 
 
 <ul>
 <li>
 Internal stakeholders like Qatar Foundation (QF), Ministry of Education &amp; Higher Education (MOEHE), Education City universities, etc.
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 External stakeholders like CIS institutes/fairs, international counsellor fly-ins, high-profile dignitaries, tour operators (Wren, KIC, University Guys, etc.)
 
 
 </li>
 </ul>
 Work Closely With The Director Of Admissions And NU-Q&rsquo;s Marketing Communications &amp; Public Affairs And Communication Office To Provide Strategic Guidance And Support On Institutional Marketing Initiatives. This Includes
 
 
 <ul>
 <li>
 Writing and editing targeted communications to support strategic initiatives
 </li>
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 Developing content for marketing and/or promotional materials, swag, and print materials.
 </li>
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 Researching and evaluating emerging social media platforms across markets and partnerships
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 Researching and recommending advertising opportunities
 
 
 </li>
 </ul>
 Directing the work of student staff and volunteers in defined activities. Assigning and checking the work and serving as a resource to others by providing (non-supervisory) job-related guidance.
 
 
 <ul>
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 *Will perform other duties as assigned.
 
 
 </li>
 </ul>
 
 Minimum Qualifications (education, Experience, Certifications, Skills)
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 Minimum of 5+ years of work experience in a highly selective university admissions environment
 </li>
 <li>
 Strong English oral and written communication, reading, and public speaking skills
 </li>
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 Must be able to relate positively to a variety of cultures and backgrounds
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 Tact, diplomacy and discretion are essential in the ideal candidate
 </li>
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 Understanding of international education systems, student mobility trends, and global market dynamics, as well as English Language Proficiency Exams.
 </li>
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 Familiarity with global markets and ability to travel seamlessly internationally
 </li>
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 Solid understanding of university enrollment goals and ability to accurately translate into effective recruitment techniques with applicants, parents and guidance counselors.
 
 
 </li>
 </ul>
 
 Preferred Qualifications (Education, Experience, Certifications, Skills)
 
 
 
 <ul>
 <li>
 Master&rsquo;s degree in a relevant field
 </li>
 <li>
 Proficiency in one or more additional languages
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 Lived experience working in another jurisdiction
 </li>
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 Familiarity and background working with students from the MENA region
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 Knowledge of Slate, PeopleSoft, SharePoint and/or other similar systems
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 Demonstrated ability to effectively balance working in a team environment while working independently during nights and/or weekends with substantial domestic and international travel
 
 
 </li>
 </ul>
 
 The target hiring range for this position will be between $ 63,079 and $78,849 per year. The offered salary will be determined by the applicant&rsquo;s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data
 
 .
 
 
 
 Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern&rsquo;s
 
 
 non-discrimination statement
 
 
 . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View
 
 
 additional information on the accommodations process
 
 
 .
 
</div>

Assistant Director of Admissions, Qatar

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Administrative Assistant 1

Assistant Director of Admissions, Qatar

Assistant Director of Admissions, Qatar