Qureos Mentor

NYC Campaign Finance Board

<div>
 
 About The Campaign Finance Board
 
 
 
 The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.
 
 
 We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters&rsquo; doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.
 
 
 We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.
 
 
 
 About The Department
 
 
 
 The People and Engagement division is focused on ensuring that every member of the CFB can thrive, feel respected, and be fully engaged in our mission. The division encompasses two teams, the EEO/DEI unit and People Operations unit. The EEO/DEI team drives agency efforts to uphold fairness, build inclusive practices, and compliance with federal, state, and local laws prohibiting employment discrimination. The People Operations team works to deliver HR solutions in the areas of employee growth, talent management, succession planning, payroll management, compliance, labor relations, and policy implementation. Together we work to build people systems that allow for a positive employee experience and workplace culture.
 
 
 
 Job Description
 
 
 
 The Talent Acquisition Specialist will report to the Junior Manager of People and Culture assisting with full cycle recruitment, and administrative and strategic duties to ensure the agency has an efficient hiring process that attracts talent aligned with the agency&rsquo;s mission and values. Responsibilities include, but are not limited to:
 
 
 <ul>
 <li>
 Assist in the management of the recruitment process including posting jobs, sourcing candidates, candidate screening, interviewing, and onboarding.
 </li>
 <li>
 Ensure accuracy of external and internal job postings in accordance with civil service and hiring policies.
 </li>
 <li>
 Publish, socialize, and refresh job postings and announcements; position management in NYCAPS (opening, closing, canceling job positions).
 </li>
 <li>
 Partner with hiring managers and the Junior Manager of People and Culture to develop job descriptions and hiring strategies.
 </li>
 <li>
 Maintain and update any applicant tracking reports with accurate information.
 </li>
 <li>
 Prepare, analyze, and report on recruitment metrics; assist with leading routine recruitment meetings.
 </li>
 <li>
 Update internal project management boards regularly.
 </li>
 <li>
 Collaborate with the EEO Officer to meet recruitment goals in alignment with our EEO/DEI plan to address underutilization at the agency.
 </li>
 <li>
 Develop talent pipelines to assist with long-term hiring needs.
 </li>
 <li>
 Report on search progress including candidate pipelines, and initiatives.
 </li>
 <li>
 Follow up with candidates and hiring manager(s) to obtain feedback regarding selection, and status of the recruitment process.
 </li>
 <li>
 Identify opportunities and build professional relationships with associations, universities, community-based organizations, social and internal/external networking events.
 </li>
 <li>
 Create and maintain strong relationships with a variety of internal and external business partners (e.g., campus career services staff, local government/community engagement groups, DCAS for E-hire, third party advertising agency, internal hiring managers).
 </li>
 <li>
 Maintain industry knowledge and provide recommendations of recruitment trends and best practices, souring, active/passive recruitment, and job boards.
 </li>
 <li>
 Provide high quality customer service to internal and external agency partners.
 </li>
 <li>
 Support People and Engagement division events and initiatives.
 
 
 </li>
 </ul>
 
 ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES &amp; OTHER BEHAVIORS (KSAOs)
 
 
 
 We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.
 
 
 Knowledge
 
 
 <ul>
 <li>
 Knowledge and understanding of recruitment processes including sourcing, screening, interviewing, and onboarding.
 </li>
 <li>
 Familiarity with the construction of recruitment strategies.
 </li>
 <li>
 Knowledge of labor laws, principles of equal opportunity, diversity, inclusion, and intersectionality in the workplace.
 </li>
 <li>
 Familiarity with HRIS and analytics tools.
 </li>
 <li>
 Knowledge of channels for sourcing such as LinkedIn and professional networks.
 </li>
 <li>
 Knowledge of other work platforms used by the agency, like Monday.com.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication to engage staff, agency partners, candidates, and collaborate with hiring managers.
 </li>
 <li>
 Conducting interviews and evaluating qualifications and making informed hiring recommendations.
 </li>
 <li>
 Strong multitasking skills to manage full cycle recruitment processes simultaneously.
 </li>
 <li>
 Excellent analytical skills, good reasoning abilities, and execution of sound judgment.
 </li>
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 High level of technical proficiency, particularly working with platforms for recruiting and social media.
 </li>
 <li>
 Technical proficiency with Microsoft Office tools and systems including Teams Outlook, SharePoint, Word, and Excel.
 </li>
 <li>
 Advanced proficiency using various types of data sources like Power BI, Tableau, and other data systems, formats, and tools such as spreadsheets, databases, and dashboards.
 </li>
 <li>
 Exceptional organizational and time management skills with a proven ability to meet deadlines.
 
 
 </li>
 </ul>
 
 Abilities
 
 
 
 <ul>
 <li>
 Able to make sound hiring recommendations that align with agency mission and values.
 </li>
 <li>
 Ability to develop and maintain relationships with staff, hiring managers, candidates, and agency partners.
 </li>
 <li>
 Able to be flexible and adjust to changing agency needs and priorities.
 </li>
 <li>
 Strong attention to detail to maintain accurate records and compliance.
 </li>
 <li>
 Demonstrated ability to apply critical thinking to resolve complex business problems.
 
 
 </li>
 </ul>
 
 Other
 
 
 
 <ul>
 <li>
 Maintains confidentiality and upholds ethical recruitment standards.
 </li>
 <li>
 Provides excellent customer service to staff, hiring managers, candidates, and agency partners.
 </li>
 <li>
 Takes a proactive approach.
 </li>
 <li>
 Works as a part of team contributing to a collaborative and supportive work culture.
 </li>
 <li>
 Commitment to continuous learning and improvement
 </li>
 <li>
 Ability to accept feedback and modify practices in response
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 2-3 years of experience in Human Resources, with a strong background in talent management
 
 
 </li>
 </ul>
 ANALYST CFB AL 2&amp;3 ONLY - 0660A
 
 
 
 Minimum Qualifications
 
 
 
 A bachelor&rsquo;s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or
 
 
 A four-year high school diploma or its educational equivalent and five years of experience as described in &ldquo;1&rdquo; above; or
 
 
 Education and/or experience equivalent to &ldquo;1&rdquo; above.
 
 
 Public Service Loan Forgiveness
 
 
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
 
 
 Residency Requirement
 
 
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 
 
 Additional Information
 
 
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
</div>

Talent Acquisition Specialist

<div>
 
 About The Campaign Finance Board
 
 
 
 The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.
 
 
 We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters&rsquo; doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.
 
 
 We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.
 
 
 
 About The Department
 
 
 
 The People and Engagement division is focused on ensuring that every member of the CFB can thrive, feel respected, and be fully engaged in our mission. The division encompasses two teams, the EEO/DEI unit and People Operations unit. The EEO/DEI team drives agency efforts to uphold fairness, build inclusive practices, and compliance with federal, state, and local laws prohibiting employment discrimination. The People Operations team works to deliver HR solutions in the areas of employee growth, talent management, succession planning, payroll management, compliance, labor relations, and policy implementation. Together we work to build people systems that allow for a positive employee experience and workplace culture.
 
 
 
 Job Description
 
 
 
 The Executive Assistant and Project Operations Specialist will be responsible for supporting the People and Engagement division. Reporting to the Assistant Executive Director for People and Engagement/Chief People Strategy Officer the Executive Assistant and Project Operations Specialist will support in ensuring that communication is clear, workflows are consistent and help ensure projects stay on task. This role will manage administrative coordination and responsibilities in process mapping, standardization, and documenting processes.
 
 
 Responsibilities include but are not limited to:
 
 
 <ul>
 <li>
 Coordinate day-to-day administrative tasks, including scheduling, meeting preparation, and including maintaining key division information, creating and maintaining filing systems, assisting in drafting correspondence, document management and facilitating review of invoices, purchase orders, and memos.
 </li>
 <li>
 Serve as a liaison across both teams to streamline communication and ensure efficient workflows.
 </li>
 <li>
 Conduct process mapping to visualize workflows and identify gaps.
 </li>
 <li>
 Develop, maintain, and update standard operating procedures and process documentation.
 </li>
 <li>
 Work with the EEO/DEI and People Operations teams to ensure that intranet hubs are updated routinely.
 </li>
 <li>
 Support People and Engagement initiatives and events including scheduling, preparing and distributing advance agendas, notetaking and following up with post-meeting action items, and organizing room setup.
 </li>
 <li>
 Track and monitor project deliverables, timelines and follow ups.
 </li>
 <li>
 Assist in compiling reports and analyzing data to support the division.
 </li>
 <li>
 Completing other special projects and tasks assigned by division leadership.
 
 
 </li>
 </ul>
 
 ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES &amp; OTHER BEHAVIORS (KSAOs)
 
 
 
 We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.
 
 
 Knowledge
 
 
 <ul>
 <li>
 Knowledge of Microsoft Office tools and systems including Outlook, SharePoint, Word, and Excel.
 </li>
 <li>
 Knowledge of other work platforms used by the agency, like Monday.com
 </li>
 <li>
 Knowledge of project management methodologies such as Agile
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Excellent communication skills
 </li>
 <li>
 High degree of organization and time management
 </li>
 <li>
 Actively listens and adapts communication style
 </li>
 <li>
 Managing cross-functional initiatives
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Skilled in process mapping, documentation, and standardization
 </li>
 <li>
 Set boundaries and exercise judgement
 
 
 </li>
 </ul>
 
 Abilities
 
 
 
 <ul>
 <li>
 Ability to prioritize, track multiple deadlines, and manage competing requests
 </li>
 <li>
 Ability to complete tasks with minimal oversight
 </li>
 <li>
 Ability to resolve issues while maintaining positive customer experience
 </li>
 <li>
 Able to build trust with professionalism and follow through
 </li>
 <li>
 Ability to analyze data and make recommendations
 </li>
 <li>
 Ability to think critically and solve problems
 </li>
 <li>
 Ability to provide clear and concise communication
 
 
 </li>
 </ul>
 
 Other
 
 
 
 <ul>
 <li>
 2-3 years of experience as an executive assistant, office administrator, program associate, operations specialist or other support staff role
 </li>
 <li>
 Strong initiative and a proactive approach
 </li>
 <li>
 High degree of professionalism and integrity handling sensitive information
 </li>
 <li>
 Collaborative mindset
 </li>
 <li>
 Commitment to continuous learning and improvement
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 2-3 years of experience as an executive assistant, office administrator, program associate, operations specialist or other support staff role
 </li>
 <li>
 Strong initiative and a proactive approach
 </li>
 <li>
 High degree of professionalism and integrity handling sensitive information
 </li>
 <li>
 Collaborative mindset
 </li>
 <li>
 Commitment to continuous learning and improvement
 
 
 </li>
 </ul>
 ANALYST CFB AL 2&amp;3 ONLY - 0660A
 
 
 
 Minimum Qualifications
 
 
 
 A bachelor&rsquo;s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or
 
 
 A four-year high school diploma or its educational equivalent and five years of experience as described in &ldquo;1&rdquo; above; or
 
 
 Education and/or experience equivalent to &ldquo;1&rdquo; above.
 
 
 Public Service Loan Forgiveness
 
 
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
 
 
 Residency Requirement
 
 
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 
 
 Additional Information
 
 
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
</div>

Executive Assistant and Project Operations Specialist

Join NYC Campaign Finance Board and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

NYC Campaign Finance Board

ABOUT_COMPANY

Talent Acquisition Specialist

Executive Assistant and Project Operations Specialist