Qureos Mentor

Oak Hill Group

Executive AssistantWe are seeking a seasoned, highly capable Executive Assistant to work directly with our Executive Team. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and is comfortable wearing multiple hats. The Executive Assistant will assist across our Commercial, Construction, Multifamily, Hospitality, and Executive Teams and must be comfortable handling a wide range of tasks while maintaining organization, confidentiality, and professionalism.Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Executive Team, including managing the CEO&rsquo;s email</li><li>Act as gatekeeper for the CEO by screening calls, emails, and requests to ensure efficient communication</li><li>Schedule meetings and travel while managing competing priorities</li><li>Take meeting minutes, distribute notes, and follow up on action items as needed</li><li>Draft, edit, and review correspondence, reports, and other documents</li><li>Research, collect, and analyze information to support executive decision-making</li><li>Handle incoming calls, emails, and correspondence, prioritizing and directing as appropriate</li><li>Maintain and organize electronic and paper files for accurate recordkeeping and easy access</li><li>Order, track, and maintain office supplies</li><li>Assist with personal tasks such as bill payments, appointment scheduling, and travel coordination</li><li>Handle sensitive and confidential information with discretion</li><li>Assist with special projects</li><li>Perform other duties as assigned</li></ul>Qualifications:<ul><li>3+ years of experience supporting senior executives, ideally within real estate development, property management, or a related field</li><li>Strong organizational skills and attention to detail</li><li>Proactive, self-motivated, and comfortable working independently</li><li>Proficient in Microsoft Office and general office systems</li><li>Ability to manage multiple tasks and shifting priorities</li><li>Clear and professional written and verbal communication skills</li><li>Comfortable working collaboratively and taking direction from senior staff</li></ul>Working Conditions:<ul><li>Works in a collaborative office environment</li></ul>Physical Demands:<ul><li>Ability to physically access all interior parts of the office</li><li>Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance</li></ul>Job Type: Full-timePay: From $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Ability to Commute:<ul><li>Ardmore, PA 19003 (Required)</li></ul>Work Location: In person

Executive Assistant

Join Oak Hill Group and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Oak Hill Group

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Executive Assistant