Abrar Admin

Occidental Management, Inc.

<div><div><b>Sr. Administrative Assistant</b></div>
<div><b>Wichita, KS | Full-Time | On-Site</b></div>
<div></div><div>Occidental Management, Inc. is a multi-entity organization with interests spanning commercial real estate, private equity, retail, and manufacturing. The Sr. Administrative Assistant serves as the operational right hand to the CEO &mdash; keeping the executive, the investors, and the office running without missing a beat.<br>
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No two days are identical here. On any given morning you might be coordinating investor correspondence, by afternoon preparing brokerage contracts, and before the day ends making sure the CEO&rsquo;s week is buttoned up before it starts.<br>
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<i>This is a full-time, salaried position reporting directly to the Chief Executive Officer.</i></div>
<div></div><div><b>What You Will Do</b><br>
This role has real ownership across four areas &mdash; not just a list of tasks to check off. On any given day, that looks like:<br>
Supporting the CEO &mdash; managing the calendar, travel, contacts, personal administrative needs, and day-to-day technology support, so nothing falls through the cracks.<br>
Serving as the investor relations hub &mdash; primary point of contact for investor communications, coordinating subscription agreements and NDAs, and managing the monthly investor letter process in coordination with accounting and legal.<br>
Keeping brokerage operations moving &mdash; preparing and reviewing contracts and lease proposals, reviewing KREC audit files, and compiling documents for broker approval.<br>
Running the office &mdash; proactive supply and refreshment management, event support in coordination with marketing and HR, and backup coverage when the Administrative Assistant is unavailable.<br>
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<i>This list reflects the core of the role. Additional responsibilities may be assigned as needed to support the organization&rsquo;s objectives.</i></div>
<div></div><div><b>What You Will Bring</b><br>
A track record of progressive responsibility in executive support, operations, or administrative management &mdash; demonstrating growth in breadth and depth over time.<br>
Strong written communication skills &mdash; investor and executive correspondence will be part of your daily work.<br>
Proficiency in Microsoft 365, including Outlook, Teams, and SharePoint.<br>
Experience supporting Apple mobile devices and troubleshooting basic technology issues related to A/V equipment or Windows OS.<br>
Working knowledge of Kansas state regulations surrounding brokerage record management, or ability to complete compliance training through KREC as soon as a session is available.<br>
Preferred, but not required:<br>
Related coursework or a degree in Business Administration, Real Estate, Finance, Communications, Legal Studies, or a related field<br>
</div><div><i>Equivalent combinations of education and experience are welcome.</i><br>
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<b>Who Thrives Here</b><br>
This role was built for someone who doesn&rsquo;t need a predictable day to feel grounded &mdash; someone who takes as much pride in the behind-the-scenes work as the visible wins, and who can shift from a high-stakes investor conversation to a logistics problem without missing a beat.<br>
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Polish and practicality in equal measure. Direct, reliable, and the kind of person others count on.</div>
<div></div><div><b>A Few Practical Things</b><br>
Valid driver&rsquo;s license and insurable driving record required &mdash; regular local travel required to complete errands.<br>
Ability to sit for extended periods at a desk workstation.<br>
Ability to occasionally lift, move, and carry up to 50 lbs.<br>
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<i>Individual accommodation should not pose a threat to the health and safety of others in the workplace or create an undue burden on the company.</i></div></div>

Sr. Administrative Assistant

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Occidental Management, Inc.

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Sr. Administrative Assistant