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Oceano Apex LLC

Job Title: Executive Assistant to DirectorLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-Time, PermanentAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:<ul><li>Manage and organize the Director&rsquo;s daily schedule, including appointments, meetings, and travel arrangements.</li><li>Coordinate and schedule internal and external meetings, ensuring proper agenda preparation and timely follow-ups.</li><li>Handle all official documentation, including drafting, reviewing, formatting, and maintaining records.</li><li>Assist in preparing reports, presentations, and business correspondence on behalf of the Director.</li><li>Ensure compliance with UAE regulations by maintaining and tracking licenses, permits, and legal documents.</li><li>Coordinate with legal consultants for documentation and compliance requirements.</li><li>Act as the primary point of contact between the Director and internal teams, clients, and external stakeholders.</li><li>Screen and manage incoming emails, calls, and correspondence, prioritizing them as necessary.</li><li>Follow up on assigned tasks, projects, and deadlines to ensure timely completion.</li><li>Maintain confidentiality and handle sensitive business information with utmost discretion.</li><li>Monitor and track ongoing projects, providing regular updates and highlighting any issues or delays.</li><li>Support day-to-day office operations and ensure smooth administrative functioning.</li><li>Coordinate with different departments to ensure effective communication and workflow alignment.</li><li>Manage vendor, client, and partner communications and maintain professional relationships.</li><li>Ensure timely renewal and updating of company documents, contracts, and compliance records.</li><li>Perform any additional administrative or coordination tasks as assigned by the Director.</li></ul>Required Skills &amp; Qualifications:Strong organizational and multitasking skillsExcellent written and verbal communicationProficiency in MS Office (Word, Excel, PowerPoint)Knowledge of documentation and compliance processes (preferably UAE)Ability to work independently and handle confidential informationPrior experience as a Personal Assistant / Executive Assistant preferred(Minimum 3 years)Work Location: In personPay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Executive Assistant to Director

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

Join Oceano Apex LLC and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Oceano Apex LLC

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Executive Assistant to Director

Office Administrator Specialist