Qureos Mentor

Ogletree Deakins

<div>Position Summary:
<div>
Our Washington, DC office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div><i>
In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $51,900 and $98,300. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. The application deadline for this position is 7/30/2026. This position qualifies for the benefits below.</i></div><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Lily James at lily.james@ogletree.com with &quot;Practice Assistant &ndash; DC&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

<div>Position Summary:
<div>
On a day-to-day basis, works under the direction of the Office Administrator and attorneys from whom the Office Assistant is receiving assignments. This position supports the delivery of quality legal services to clients by providing clerical assistance to an office, and by working collaboratively and cooperatively in a team-oriented environment.</div>
Essential Functions:
<p>
These are the essential functions of the position. Successful job applicants will be able to perform these functions with or without requested reasonable accommodations.</p><p></p><p><br>
Mailroom/Copy Center</p><ul><li>Pick up, log and deliver all incoming mail and packages to recipients.</li><li>Prepare and process outgoing mail and packages and ensure they are picked up at the end of each workday. Arrange for specialized mail or messenger services, as required.</li><li>Monitor and distribute incoming faxes.</li><li>Photocopy and scan documents as requested by attorneys and Office Administrator.</li><li>Ensure all copy machines and printers are stocked with paper daily.</li><li>Perform routine maintenance on equipment. Request and coordinate service calls and repairs for copiers and other office equipment and facilities.</li><li>Maintain inventory of mailroom supplies.</li><li>Maintain postage meter.</li></ul><p></p><p><br>
Hospitality</p><ul><li>Open front doors and prepare reception area for business each morning.</li><li>Communicate effectively and professionally with clients and others in the Firm.</li><li>Receive and direct clients and visitors.</li><li>Keep general state of reception area and conference rooms clean.</li><li>Ensure that tables, counter areas and kitchen equipment are tidy and cleaned at the end of the day.</li><li>Maintain parking validation log.</li><li>Maintain conference rooms and visitor office reservations using Maptician.</li><li>Order meals for meetings.</li><li>Conference room set-up and clean-up to prepare for internal events and client visits.</li></ul><p></p><p><br>
Facilities</p><ul><li>May assist Office Administrator with building/office access keycards and parking access for new and departing employees.</li><li>Assist with internal office moves and set up workstations for new employees.</li><li>General kitchen maintenance to include loading and unloading dishwasher and making sure area is tidy and kept clean. Clean and perform maintenance on coffee machines and refrigerators, as needed.</li><li>May assist with audio visual equipment.</li></ul><p></p><p><br>
Records and File Room</p><ul><li>Maintain central file room including, but not limited to, keeping client files in alphabetical order with adequate space for incoming files and filing, pull and reshelve files as requested and assist with locating files.</li><li>Maintain current and accurate off-site records using firm database.</li><li>Receive, box, inventory, scan, update database and schedule pick-up of files marked for off-site storage.</li><li>Coordinate timely retrieval of off-site files as requested.</li></ul><p></p><p><br>
Library</p><ul><li>May work collaboratively with Office Administrator to ensure that library subscriptions are current and requests for new additions are approved.</li><li>Receive incoming subscription updates and file accordingly.</li></ul><p></p><p><br>
Administrative Support</p><ul><li>Order and stock office, kitchen and breakroom supplies.</li><li>Enter vendor invoices and expense reimbursement requests into Chrome River.</li><li>Assist with time entry.</li><li>May assist with processing local office check requests.</li><li>Assist with creating client file labels and assembling physical files.</li><li>Assist with preparing PowerPoint presentations.</li><li>Assist with set-up, clean up and various other responsibilities related to local marketing and office events.</li><li>Accompany Office Administrator to firm functions held at offsite locations. This may require the need to work outside of normal business hours and limited travel.</li></ul>
Requirements:
<ul><li>1+ year previous experience in a clerical or Office Assistant role.</li><li>Strong interpersonal and customer service skills.</li><li>Strong communication skills, written and verbal.</li><li>Knowledge of basic legal terminology is a plus.</li><li>Ability to read, respond timely/accurately to and organize a high volume of emails.</li><li>Ability to work on multiple tasks.</li><li>Good organizational skills including filing.</li><li>Ability to keep work area organized and tidy.</li><li>Ability to sit at a desk for one or more hours at a time.</li><li>Ability to lift and carry up to 50 pounds.</li><li>Good typing speed with few errors.</li><li>Strong proofreading skills.</li><li>Time management skills and ability to work independently as well as with a team.</li><li>Consistent and punctual attendance.</li></ul><p></p><p><br>
Computer Skills / Office Equipment:</p><p>
Proficient in Microsoft applications including Outlook, Word, Excel, PowerPoint, and Teams. Ability to operate personal computers and other equipment in the office, including presentation equipment, copier and scanner.</p><p></p><p><br>
Education/Experience:</p><p>
A high school diploma is required.</p><p></p><p><br>
Physical Demands:</p><p>
The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a phone system, computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as to lift and carry objects such as books, files and boxes weighing up to 50 pounds. The employee is occasionally required to stand, stoop or kneel. May occasionally be required to climb stairs. Specific vision abilities required by this position include close vision and the ability to adjust focus.</p><p></p><p><br>
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. Ogletree Deakins Law Firm reserves the right to amend and change responsibilities to meet Firm needs as necessary.</p>
Benefits:
<p><i>
In accordance with Maryland&rsquo;s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $34,940 and $52,416. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below. The application deadline for this position is December 31, 2026</i></p><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Lily James at lily.james@ogletree.com with &ldquo;Office Assistant &ndash; Baltimore&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Office Assistant

<div>Position Summary:
<div>
Our Minneapolis, Minnesota office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office. This role works on a hybrid schedule in the office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and communications. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
In accordance with Minnesota Pay Transparency Law, the expected salary range for this Minesota position is between $44,145 and $96,525. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

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Ogletree Deakins

About Company

Practice Assistant

Office Assistant

Practice Assistant