Qureos Mentor

Ogletree Deakins

<div>Position Summary:
<div>
Our Dallas, TX office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine e-filing and retrieves files as requested. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping/Billing: Prepares expense reimbursement and disbursement requests. Coordinates client billing matters with assigned attorneys and the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>5+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 90 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with &quot;Practice Assistant &ndash; Dallas&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

<div>Position Summary:
<div>
Ogletree Deakins is looking for a California Case Filing Specialist to join our growing firm. Under supervision, the California Case Filing Specialist supports the delivery of quality legal services by preparing and processing filings for California state and federal court, and arbitration proceedings. This role requires specialized knowledge of private arbitration rules (e.g., JAMS, AAA), California state court rules and procedures, including the California Rules of Court and local rules across California's 58 superior courts, and the Federal Rules of Civil Procedure for 4 federal district courts throughout California. The Specialist works collaboratively with attorneys and paralegals on a team-oriented basis to ensure accurate, timely, and compliant court filings. This is a remote role that requires flexibility to work an alternative schedule extending coverage beyond core business hours (e.g., 11 am-7 pm PT). Applicants must reside in Nevada or Arizona.</div>
Essential Functions:
<div>
1. Preparing Court Filings: Using word processing, document management, and e-filing software, the Filing Specialist prepares, reviews, and processes legal documents for filing in California state and federal courts (and private arbitrations) under attorney supervision. This includes ensuring all documents comply with applicable Federal Rules of Civil Procedure, California Rules of Court, local court rules, and formatting requirements. Proofreads documents and checks for appropriate formatting, pagination, and compliance with page limits, font requirements, and other technical specifications. Prepares and assembles exhibits, attachments, and supporting documentation.<br>
2. E-Filing Management: Processes electronic filings through California state and federal courts, arbitration e-filing systems and third-party e-filing service providers. Monitors filing status, retrieves filed documents and conformed copies, and maintains records of all filings. Troubleshoots filing rejections and coordinates corrections to ensure timely resubmission.<br>
3. Calendar and Deadline Management: Partners with the Firm&rsquo;s Docketing team to maintain, update, and monitor litigation calendars for assigned matters, including filing deadlines, hearing dates, and statutory due dates<br>
4. Maintains Files: Maintains paper and electronic litigation files in compliance with internal policies. Ensures all court filings, conformed copies, and proof of service documents are properly organized and accessible. Performs routine filing and retrieves files as needed.<br>
5. Service of Process Coordination: Coordinates service of filed documents in compliance with California service requirements. Prepares proofs of service and ensures proper documentation of service methods.<br>
6. General Administrative Support: Receives and screens phone calls related to filing matters. Communicates effectively and professionally with court clerks, e-filing vendors, and others in the Firm. Assists with preparation of courtesy copies for judicial officers as required by local rules.</div>
Requirements:
<ul><li>5+ years of experience preparing and processing court filings, with a focus on private arbitrations, California state and federal court litigation.</li><li>Demonstrated knowledge of the California Rules of Court, California Code of Civil Procedure, local rules for California superior courts, Federal Rules of Civil Procedure, and rules for private arbitrations.</li><li>Experience with California state and federal court e-filing systems and third-party e-filing service providers.</li><li>Knowledge of legal terminology, legal documents, and California state and federal court processes.</li><li>Strong computer proficiency in the use of MS Office, document management systems, and e-filing software.</li><li>Excellent attention to detail with strong proofreading skills.</li><li>Understanding of correct grammar, spelling, and punctuation.</li><li>Superior organizational skills, including calendaring and deadline tracking.</li><li>Time management skills and ability to work independently in a remote environment.</li><li>Reliable internet connection and dedicated home workspace suitable for remote work.</li><li>Availability to work an alternative schedule to extend coverage beyond core business hours (e.g., 11:00 a.m. to 7:00 p.m. PT).</li></ul>
Preferred Qualifications<br>
<ul><li>Paralegal certificate or equivalent training.</li><li>Experience with litigation matters in multiple California counties and districts.</li><li>Familiarity with case management software.</li></ul>
Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with &ldquo;California Case Filing Specialist&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

California Case Filing Specialist

<div>Position Summary:
<p>
Our Sacramento office has the opportunity for an experienced Legal Practice Assistant to join the firm's expanding practice. On a day-to-day basis, the Practice Assistant works under the direction of attorneys and paralegals to whom the secretary is assigned. Under limited supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office and availability due to other administrative functions.</p>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies.</li><li>
General Administrative Support: Prepares and processes new matter documents. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.</li><li>
Special Projects as assigned &ndash; i.e., breakfast briefings, seminars.</li><li>
Filing pleadings, motions, appeals in various court systems. Arranging service.</li></ul>
Requirements:
<ul><li>10+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, Adobe PDF, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, proofreading, and coordinating client meetings, trials and hearings</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li><li>
Must possess leadership qualities</li><li>
Ability to manage and prioritize deadlines</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div><i>
In accordance with California&rsquo;s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $72,000 and $108,900. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</i></div><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with &quot;Practice Assistant &ndash; LA&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

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Ogletree Deakins

About Company

Practice Assistant

California Case Filing Specialist

Practice Assistant