Qureos Mentor

Oliver Shaw

About Us:We are a growing interior architecture firm dedicated to delivering thoughtful, high-quality design. Our work is rooted in creativity, attention to detail, and collaboration. We are seeking an organized and proactive Administrative Assistant &amp; Procurement Coordinator to support our team and help ensure smooth operations from design through project completion.Position Overview:The Administrative Assistant &amp; Procurement Coordinator will play a dual role: supporting the day-to-day operations of the studio and managing the procurement process for our interior architecture + design projects. This position requires strong organizational skills, attention to detail, and the ability to balance multiple priorities in a fast-paced, creative environment.Key Responsibilities:<ul><li>Provide administrative support to the design team, including scheduling, filing, document preparation, and client communication.</li><li>Coordinate procurement of furniture, fixtures, finishes, and accessories (FF&amp;E), including sourcing, quoting, purchase orders, and tracking.</li><li>Manage vendor relationships and maintain up-to-date vendor libraries and contacts.</li><li>Track orders, deliveries, and installations; ensure all procurement activities align with project timelines and budgets.</li><li>Assist with project documentation, presentations, and record-keeping.</li><li>Support the overall office workflow and contribute to a positive and professional team environment.</li></ul>Qualifications:<ul><li>Previous administrative, project coordination, or procurement experience (design, architecture, or interiors preferred).</li><li>Strong organizational and time management skills with the ability to manage multiple deadlines.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficiency in Google Drive; knowledge of design software (Revit, AutoCAD, InDesign, Studio Designer, or similar) is a plus.</li><li>Detail-oriented, resourceful, and able to take initiative.</li><li>Enthusiasm for design and a collaborative mindset.</li></ul>Compensation &amp; Benefits:<ul><li>Competitive hourly rate, based on experience.</li><li>Opportunity for growth within a creative, supportive team.</li><li>Flexible work environment with exposure to all aspects of the design process.</li></ul>Job Type: Full-timeBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Interior Design - Administrative Assistant & Procurement Coordinator

Join Oliver Shaw and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Oliver Shaw

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Interior Design - Administrative Assistant & Procurement Coordinator