Abrar Admin

One Source Wellness Works LLC

About usWe are professional, agile and professional.Our work environment includes:<ul><li>Modern office setting</li><li>Work-from-home days</li></ul>**Job Overview**The responsibilities of an Office Manager for a Psychiatric Rehabilitation Program (PRP) agency are crucial to ensuring the smooth operation and compliance of the organization. Their duties typically include a combination of administrative, operational, and personnel management tasks. Here&rsquo;s an outline of key responsibilities:1. Administrative Management:<ul><li>Supervision of Office Operations: Oversee day-to-day administrative tasks, ensuring that the office runs efficiently. This includes managing schedules, office supplies, equipment, and office space.</li><li>Coordination of Communication: Serve as the point of contact between clients, staff, and external parties (e.g., vendors, referring agencies), ensuring timely and accurate communication.</li><li>Data Management: Maintain accurate records and filing systems for client files, staff records, and agency documentation. Ensure confidentiality and security of sensitive information in compliance with HIPAA regulations.</li><li>Scheduling: Coordinate and manage client appointments, staff meetings, and any required assessments, ensuring the PRP team remains organized and responsive to client needs.</li></ul>2. Personnel Management:<ul><li>Staff Supervision and Support: Assist in overseeing PRP staff, such as rehabilitation counselors, direct care staff, and administrative assistants. Ensure staff adhere to policies, procedures, and performance standards.</li><li>Training Coordination: Arrange for staff training sessions and certifications to meet regulatory standards, particularly in areas like HIPAA compliance, de-escalation techniques, and documentation.</li><li>Payroll and Timekeeping: Oversee staff timekeeping, payroll submission, and attendance tracking to ensure timely and accurate payment.</li></ul>3. Client Services and Compliance:<ul><li>Client Intake Coordination: Assist with the intake process by managing paperwork, collecting required documentation, and ensuring proper setup in the agency&rsquo;s client management system.</li><li>Monitor Program Compliance: Ensure the agency complies with state and federal regulations, particularly those governing PRP services, such as program documentation, client eligibility, and service provision.</li><li>Incident Reporting: Ensure that any incidents (e.g., behavioral issues, accidents, or emergencies) are properly documented and reported according to agency protocol.</li></ul>4. Financial Management:<ul><li>Budget Oversight: Work with the agency&rsquo;s leadership to develop and manage the office budget, including monitoring spending and ensuring resources are allocated efficiently.</li><li>Billing Management: Ensure timely submission of billing to Medicaid, private insurance, or other funding sources. Work with billing staff to resolve any claim issues or discrepancies.</li></ul>5. Quality Assurance and Improvement:<ul><li>Compliance Audits: Assist with or manage internal and external audits to ensure the agency adheres to PRP standards and that documentation is complete and up to date.</li><li>Performance Improvement: Identify areas for operational or service improvement and implement strategies to enhance service delivery, staff efficiency, and client outcomes.</li></ul>6. Technology and Office Systems:<ul><li>Office Technology Oversight: Manage office technology, including computer systems, client databases, and communication tools. Ensure proper maintenance and updates to these systems to avoid disruptions.</li><li>Electronic Health Records (EHR): Oversee the use of EHR systems for client documentation, ensuring accuracy and adherence to legal requirements for record-keeping.</li></ul>7. Reporting and Communication:<ul><li>Generate Reports: Prepare regular reports on office performance, client enrollment, staff productivity, and budgetary spending for management or board review.</li><li>Stakeholder Communication: Maintain effective communication with stakeholders, including PRP clients, families, funding agencies, referral sources, and community partners.</li></ul>By handling these responsibilities, the Office Manager plays a vital role in maintaining the operational integrity of the PRP agency, ensuring that both staff and clients are supported effectively.**Qualifications**- High school diploma or equivalent required.- 2 years of administrative experience, preferably in a Mental health agency.- Excellent organizational and time management skills.- Proficiency with Office Suite and Office software.Job Types: Full-time, Part-timePay: $24.00 - $26.00 per hourBenefits:<ul><li>Health insurance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Office management: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Towson, MD 21204 (Required)</li></ul>Ability to Relocate:<ul><li>Towson, MD 21204: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in Towson, MD 21204

Office Manager

Join One Source Wellness Works LLC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

One Source Wellness Works LLC

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Office Manager