Qureos Mentor

OWA ENGINEERING CONSULTANTS LLC

Role SummaryFront-desk and office operations with strong admin/accounting support for an architecture/engineering/construction (AEC) practice. You&rsquo;ll handle reception, quotations, invoices, payment certificates, basic bookkeeping in Zoho Books, and project document control. Professional appearance and clear English communication are essential.Key ResponsibilitiesFront Office &amp; Admin<ul><li>Greet visitors; manage calls, WhatsApp, and emails; coordinate meeting rooms and calendars</li><li>Courier/mail handling; office supplies &amp; vendor coordination; travel bookings</li><li>Prepare letters, memos, and standardized forms; maintain tidy digital &amp; physical filing</li></ul>Accounting &amp; AEC Commercial Support<ul><li>Prepare quotations from scope/BOQ; issue sales invoices and credit notes</li><li>Record purchase bills, expenses, receipts; maintain petty cash</li><li>Assist with bank reconciliations, AR aging, payment follow-ups</li><li>Draft Payment Certificates for contractor invoices based on measured work/approvals</li><li>Ensure correct UAE VAT treatment and organize documents for quarterly filing</li><li>Generate routine reports (invoice list, AR/AP, expense summary) from Zoho Books</li></ul>Project Document Control (AEC)<ul><li>Maintain submission logs, NOCs, approvals; apply file naming conventions</li><li>Track correspondence with clients/authorities/contractors; version control (PDF/native)</li></ul>Qualifications<ul><li>1&ndash;4 years in office admin/reception or accounts support; AEC industry exposure preferred</li><li>Hands-on Zoho Books (invoicing, bills, receipts, simple reconciliations)</li><li>Basic accounting and understanding of how AEC firms operate</li><li>Strong English (spoken &amp; written); additional languages a plus</li><li>Professional, presentable, organized; high attention to detail and follow-through</li><li>Proficient with MS Office/Google Workspace; fast, accurate typing</li><li>immediate joiners only.</li><li>Must meet UAE work authorization requirements</li></ul>Nice to Have<ul><li>Experience preparing quotations and payment certificates for contractors</li><li>Familiarity with Dubai authorities (DM, DDA, Trakhees, etc.) submissions and workflows</li><li>Knowledge of WPS inputs and expense claim handling (not payroll processing)</li><li>Female candidate preferred</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have any experience with AEC Business?</li><li>Are you available to join immediately? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>

Office Administrator/Receptionist

Join OWA ENGINEERING CONSULTANTS LLC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

OWA ENGINEERING CONSULTANTS LLC

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Office Administrator/Receptionist