Abrar Admin

Palm Valley Lutheran Church, Round Rock TX

Position Title: Financial and Administrative AssistantWork Location: Round Rock, TexasFLSA Status: Non-exempt, Full TimeSchedule: Monday &ndash; Friday (40 hours per week)Benefits Eligibility: Insurance and Pension, PTO and HolidaysStaff Supervisor: Executive AdministratorPosition Summary: Palm Valley Lutheran Church is a vibrant, multi-generational church located in northeast Round Rock. We have traditional and contemporary services in English and Spanish; Sunday and mid-week programs, small groups, and studies for all ages; and a growing Preschool program.The Operations team is called to work in the spirit of Acts 6 &ndash; we do the &ldquo;necessary tasks&rdquo; so that our ministers and volunteers are free to do the work of preaching, teaching, and service. The Financial &amp; Administrative Assistant works with other staff, members, and visitors, to provide a high level of customer service and financial accuracy. The ideal candidate will be enthusiastic, patient, and adaptable &ndash; this position requires the ability to remain calm and positive in an environment of high traffic, interruptions, and shifting priorities as needed.Knowledge, Skills, and Abilities:<ul><li>Five years of administrative/office support, and AP/AR experience. Church office experience is strongly preferred.</li><li>Highly proficient computer skills - including Microsoft office applications and QuickBooks online.</li><li>Strong proofreading skills.</li><li>Excellent communication skills and friendly disposition.</li><li>Bilingual (English and Spanish) a plus.</li></ul>Job Responsibilities:Financial <ul><li>Count weekly offering with a second non-related staff member. Prepare deposits for bank drop or online deposit.</li><li>Post individual contributions and record income/expenses. Work with the outsourced accountant to ensure funds are coded to the right accounts for giving and QuickBooks online.</li><li>Manage memorial and special contribution records, including letters of acknowledgement.</li><li>Manage credit card system &ndash; work with staff and outsourced accountant to add receipts and code transactions. Help staff select the correct budget line as needed.</li><li>Collect payment requests and prepare checks from all accounts for signatures twice a month, or as needed if there is a time-sensitive request. Coordinate with treasurer and additional signer to schedule signing. Executive Administrator can sign checks if necessary.</li><li>Track and code monthly invoices for payment or auto-payment.</li><li>Provide monthly bank statements and other financial documents requested by the Treasurer for regular review.</li><li>Keep track of gifts for Sunday flowers and coordinate with the florist.</li><li>Serve as backup to the Executive Administrator for timecards and payroll processing.</li><li>Annually &ndash; track and record estimate of giving cards during Generosity Month; send annual giving statements by end of January, or as needed by member request.</li><li>Meet with the Audit Committee annually to assist with their review.</li></ul>Administrative<ul><li>Greet visitors and answer phones as the primary support for the Receptionist.</li><li>Answer questions and provide general information for members and/or visitors when possible.</li><li>Assist with the pvlc@pvlc.org email account, and route or handle inquiries as needed.</li><li>Prepare weekly events listing for maintenance and custodial staff.</li><li>Keep up with Janitorial logbook including supply needs and special notes.</li><li>Assist with coordination of childcare reservations for Sundays/events.</li><li>Assist the Receptionist with tasks and training.</li></ul>Serve as backup for the following:<ul><li>Update events in the church Calendar.</li><li>Prepare bulletins for Sunday worship and special services.</li><li>Order supplies as requested/approved.</li><li>Inventory, organize, and order pantry supplies.</li><li>Mail handling &ndash; going to the Post Office, checking onsite box, distribution.</li></ul>Coordinate staff celebrations and special events/meals.Attend weekly staff meetings.All other duties as assigned.Pay: $20.00 - $22.00 per hourBenefits:<ul><li>403(b)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have work experience in a church/non-profit? If not on your resume, please detail.</li></ul>Experience:<ul><li>Administrative and Financial: 5 years (Preferred)</li></ul>Work Location: In person

Financial and Administrative Assistant

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Palm Valley Lutheran Church, Round Rock TX

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Financial and Administrative Assistant