Abrar Admin

Panda Exteriors

<div>Description:

Payroll &amp; Compliance Specialist
At Panda Exteriors, payroll is about more than processing paychecks. We&rsquo;re looking for someone who owns the payroll process end to end &mdash; and who can do it in a fast-moving business where information is not always complete, priorities shift, and the answer isn&rsquo;t always sitting in a policy manual.
This role owns payroll from start to finish &mdash; not just processing payroll, but validating compensation, ensuring compliance, resolving discrepancies, and partnering with HR, Finance, and Operations so every payment is accurate. Some weeks the inputs arrive clean and on time. Other weeks a commission structure changes mid-cycle, an invoice doesn&rsquo;t match the work order, or a process that worked last quarter needs to be rebuilt. We need someone who can hold the standard steady while the ground moves.
If you&rsquo;re naturally curious, highly organized, and can make a well-reasoned call when the picture is incomplete, we&rsquo;d love to meet you.
Schedule
This is a full-time, in-office position working Monday through Friday from 9:00 AM to 5:00 PM.
About Panda Exteriors
Panda Exteriors is one of the fastest-growing exterior restoration contractors in the region. We leverage technology, operational excellence, and a people-first culture to deliver exceptional service to our customers while creating meaningful career opportunities for our team.
Our core values &mdash; We do what we say, Growth in all ways, Find a way, and We are the Bear &mdash; guide everything we do. We grow fast, which means the work is real and the processes are still being built. We believe that taking care of our customers starts with hiring great people who care about doing things the right way.
What You&rsquo;ll Do
Payroll Administration<ul><li>
Process accurate and timely biweekly payroll for employees across multiple pay structures, including hourly, salaried, commissions, bonuses, and incentive compensation.</li><li>
Administer subcontractor compensation by reviewing invoices and supporting documentation to ensure payments align with executed agreements, approved work orders, completion documentation, and company policies.</li><li>
Review and validate payroll changes including new hires, terminations, promotions, compensation adjustments, commissions, bonuses, and incentive programs.</li><li>
Audit payroll data for accuracy prior to processing and research discrepancies as needed.</li><li>
Process payroll adjustments, off-cycle payments, final pay, deductions, and reimbursements.</li><li>
Respond to employee payroll questions and resolve payroll issues professionally and confidentially.</li><li>
Maintain payroll records, supporting documentation, and audit trails in accordance with company policy and applicable laws.</li></ul>
Payroll Compliance<ul><li>
Administer wage garnishments, child support orders, tax levies, and other court-ordered payroll deductions.</li><li>
Manage state withholding notices, unemployment (SUI) rate notices, and payroll-related agency correspondence.</li><li>
Coordinate year-end payroll activities, including W-2 administration and payroll reconciliation support.</li><li>
Support 1099 administration for subcontractors and independent contractors.</li><li>
Ensure compliance with federal, state, and local payroll laws and regulations &mdash; and speak up early when a proposed shortcut would put us out of compliance.</li></ul>
Operational Compliance<ul><li>
Coordinate workers&rsquo; compensation audits and maintain accurate payroll classifications.</li><li>
Manage Certificates of Insurance (COIs) for subcontractors and vendors, ensuring required coverage remains current.</li><li>
Maintain contractor licenses, business licenses, and renewal requirements across multiple states.</li><li>
Support insurance audits by preparing payroll and compliance documentation.</li><li>
Maintain organized payroll and compliance records to support audits and regulatory reporting.</li></ul>
Process Improvement<ul><li>
Turn undocumented, tribal-knowledge processes into written procedures that survive turnover and scale with growth.</li><li>
Identify opportunities to improve payroll accuracy, documentation, compliance, and operational efficiency.</li><li>
Develop and maintain payroll procedures and internal controls.</li><li>
Partner with Human Resources, Finance, Operations, and leadership to solve problems, improve processes, and maintain compliance.</li></ul>
Requirements:

Qualifications<ul><li>
3&ndash;5+ years of payroll administration experience required.</li><li>
Experience processing complex, multi-state payroll with variable compensation structures, including commissions, bonuses, and incentive pay.</li><li>
Experience in a high-growth, fast-changing environment where processes were still being built &mdash; not solely in a large, mature company with established systems.</li><li>
Demonstrated ability to make sound decisions with incomplete information and document the reasoning behind them.</li><li>
Experience reviewing contracts, invoices, and supporting documentation is highly preferred.</li><li>
Strong analytical skills with the ability to identify discrepancies and independently research solutions.</li><li>
Advanced attention to detail and exceptional organizational skills.</li><li>
Strong Excel proficiency, including working with large datasets and formulas.</li><li>
Experience with Paylocity or a comparable payroll/HRIS platform preferred.</li><li>
Experience supporting audits, regulatory compliance, and payroll reporting.</li><li>
Ability to manage sensitive and confidential information with discretion.</li></ul>
Why Panda?
At Panda Exteriors, you&rsquo;ll do more than process payroll &mdash; you&rsquo;ll play a critical role in protecting the integrity of our business. You&rsquo;ll work with a collaborative leadership team, have real ownership over your responsibilities, and get the rare chance to build the payroll function rather than inherit someone else&rsquo;s. What you create here will outlast you.
Benefits &amp; Perks<ul><li>
Competitive compensation</li><li>
Medical, dental, and vision insurance</li><li>
Employer-paid life insurance</li><li>
401(k)</li><li>
Paid time off and company-paid holidays</li><li>
Monday&ndash;Friday, 9:00 AM&ndash;5:00 PM schedule</li><li>
Opportunities for professional growth</li><li>
Collaborative, team-oriented culture</li><li>
The opportunity to make a real impact in a growing organization where your ideas and contributions are valued</li></ul>
If you&rsquo;re someone who enjoys solving problems, values accuracy, and can bring order to ambiguity, we&rsquo;d love to hear from you.</div>

Payroll & Compliance Specialist

<div>
 
 Description
 
 
 
 We are seeking an experienced Bookkeeper &amp; Payroll Specialist who thrives in a fast-paced, sales-driven environment. This role is critical to the financial health of our organization and requires someone with deep hands-on expertise in full-cycle bookkeeping, payroll processing, and &mdash; critically &mdash; the accurate calculation and disbursement of commissions for a multi-rep sales force operating on tiered, performance-based compensation structures.
 
 
 You will work closely with ownership, sales leadership, and our operations team to ensure payroll runs are accurate, on time, and fully compliant.
 
 
 
 Role Overview
 
 
 
 
 Bookkeeping &amp; Accounting
 
 
 
 <ul>
 <li>
 Manage full-cycle bookkeeping including accounts payable, accounts receivable, bank reconciliations, and general ledger maintenance
 </li>
 <li>
 Maintain accurate financial records using QuickBooks Online or similar accounting software
 </li>
 <li>
 Process vendor invoices, subcontractor payments, and expense reports
 </li>
 <li>
 Reconcile credit card statements and petty cash accounts
 </li>
 <li>
 Assist with month-end and year-end close processes
 </li>
 <li>
 Prepare financial reports and summaries for ownership review
 </li>
 <li>
 Coordinate with external CPA for tax filings and audits
 
 
 </li>
 </ul>
 
 Payroll &amp; Commission Processing
 
 
 
 <ul>
 <li>
 Process bi-weekly or semi-monthly payroll for W-2 employees and 1099 contractors using platforms such as Paylocity, ADP, or Paychex
 </li>
 <li>
 Calculate, audit, and disburse sales commissions based on tiered gross profit (GP) structures, close rates, and performance milestones
 </li>
 <li>
 Maintain commission tracking spreadsheets aligned with CRM and job management system data (e.g., Bamboo, JobNimbus, or similar)
 </li>
 <li>
 Work with sales leadership to ensure commission plans are applied accurately and consistently
 </li>
 <li>
 Resolve payroll discrepancies and commission disputes in a timely, professional manner
 </li>
 <li>
 Maintain compliance with federal, state, and local payroll tax regulations across multiple jurisdictions (FL, MD, VA, NC, and others)
 </li>
 <li>
 Manage payroll deductions including health benefits, garnishments, and retirement contributions
 </li>
 <li>
 Prepare W-2s, 1099s, and all required year-end tax documents
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3+ years of bookkeeping and payroll experience, preferably in a construction, home services, or sales-driven company
 </li>
 <li>
 Proven experience processing commission-based payroll for a sales team &mdash; this is non-negotiable
 </li>
 <li>
 Strong working knowledge of QuickBooks Online (QBO)
 </li>
 <li>
 Experience with a major payroll platform: Paylocity, ADP, Paychex, or equivalent
 </li>
 <li>
 Solid understanding of multi-state payroll compliance and tax withholding
 </li>
 <li>
 Advanced proficiency in Microsoft Excel or Google Sheets for commission modeling and reconciliation
 </li>
 <li>
 Strong attention to detail and commitment to accuracy &mdash; especially in high-stakes commission calculations
 </li>
 <li>
 Ability to maintain strict confidentiality regarding employee compensation
 </li>
 <li>
 Organized, proactive, and able to work independently with minimal supervision
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience in roofing, solar, siding, or exterior remodeling industries
 </li>
 <li>
 Familiarity with CRM or job management platforms (JobNimbus, Bamboo, AccuLynx, etc.)
 </li>
 <li>
 Experience supporting a rapidly scaling company ($10M&ndash;$50M+ revenue range)
 </li>
 <li>
 Associate's or Bachelor's degree in Accounting, Finance, or a related field
 </li>
 <li>
 Experience with Paylocity
 </li>
 </ul>
</div>

Bookkeeper & Payroll Specialist

Join Panda Exteriors and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Panda Exteriors

About Company

Payroll & Compliance Specialist

Bookkeeper & Payroll Specialist