Abrar Admin

Partnership For Strong Families Inc

<div><div><div>The Executive Assistant/Internal Communication Specialist serves as a strategic partner to the President &amp; CEO and plays a central role in advancing organizational alignment, communication, and operational effectiveness.</div></div><div><div>
This position is responsible for:</div></div><ul><li><div>
Providing high-level executive support to the CEO.</div></li><li><div>
Leading and managing internal communications across the agency.</div></li><li><div>
Supporting executive leadership coordination and agency-wide initiatives.</div></li><li><div>
Enhancing employee engagement through clear, consistent, and mission-driven communication.</div></li><li><div>
Overseeing special projects that strengthen organizational culture and operational alignment.</div></li></ul><div><div>
The role requires exceptional judgment, discretion, initiative, and the ability to manage complex priorities in a fast-paced environment.</div></div><div><div>
This position may involve acquiring, accessing, using, and safeguarding Protected Health Information in accordance with applicable law and agency policies.</div></div><p>
</p><div><div><b>ESSENTIAL JOB FUNCTIONS</b></div></div><div><div><b>
Executive Support to the President &amp; CEO</b></div></div><div><div><b>
Strategic Executive Partnership</b></div></div><ul><li><div>
Serve as a trusted advisor and strategic thought partner to the CEO.</div></li><li><div>
Proactively manage the CEO&rsquo;s priorities, ensuring alignment with strategic goals.</div></li><li><div>
Anticipate needs and provide forward-looking support to enhance executive effectiveness.</div></li><li><div>
Track and monitor key initiatives, deadlines, and executive deliverables.</div></li><li><div>
Prepare briefing materials, executive summaries, reports, and presentations.</div></li></ul><div><div><b>
Executive Operations &amp; Administrative Leadership</b></div></div><ul><li><div>
Manage an extremely active and dynamic calendar with strategic prioritization.</div></li><li><div>
Coordinate complex meetings, travel, itineraries, and logistics.</div></li><li><div>
Screen and prioritize correspondence, drafting responses when appropriate.</div></li><li><div>
Research and analyze issues presented to the CEO and recommend action steps.</div></li><li><div>
Prepare confidential correspondence, reports, and communications.</div></li><li><div>
Reconcile corporate credit card expenses and prepare monthly expense reports.</div></li><li><div>
Maintain confidentiality and professionalism at all times.</div></li><li><div>
Perform other related duties as assigned.</div></li></ul><div><div><b>
Executive Team Coordination</b></div></div><ul><li><div>
Coordinate Executive Leadership Team meetings and retreats.</div></li><li><div>
Develop agendas in partnership with the CEO.</div></li><li><div>
Attend meetings as needed and document action items and follow-up responsibilities.</div></li><li><div>
Monitor progress on executive team commitments and cross-department initiatives.</div></li></ul><div><div><b>
Internal Communications Strategy</b></div></div><ul><li><div>
Develop and implement a comprehensive internal communications strategy aligned with the agency&rsquo;s strategic plan.</div></li><li><div>
Ensure consistent messaging that reinforces mission, vision, values, and culture.</div></li><li><div>
Establish structured communication pathways between executive leadership and staff.</div></li><li><div>
Design and implement communication plans for organizational changes, initiatives, and major announcements.</div></li><li><div>
Evaluate communication effectiveness and adjust strategies accordingly.</div></li></ul><div><div><b>
Employee Engagement &amp; Culture Support</b></div></div><ul><li><div>
Support leadership in strengthening workplace culture through transparent communication.</div></li><li><div>
Develop and deliver internal messaging that promotes employee recognition, engagement, and morale.</div></li><li><div>
Coordinate CEO messaging including staff updates, town halls, video messages, and written communications.</div></li><li><div>
Partner with HR and leadership to support employee wellness and engagement initiatives.</div></li><li><div>
Assist with internal campaigns that promote workforce stability and retention.</div></li></ul><div><div><b>
Content Development &amp; Messaging</b></div></div><ul><li><div>
Draft internal announcements, newsletters, executive updates, and agency-wide communications.</div></li><li><div>
Develop talking points and communication tools for leadership.</div></li><li><div>
Translate complex policy or strategic initiatives into accessible messaging for staff.</div></li><li><div>
Maintain brand consistency across internal communications materials.</div></li><li><div>
Develop visual materials (charts, dashboards, presentations) to support executive communication.</div></li><li><div>
Coordinate internal calendar of events and major agency milestones.</div></li><li><div>
Ensure timely dissemination of information across departments and programs.</div></li></ul><div><div><b>
Event &amp; Initiative Support</b></div></div><ul><li><div>
Assist in planning agency-wide meetings, leadership retreats, and staff engagement events.</div></li><li><div>
Coordinate logistics including facilities, vendors, communications, and budgets.</div></li><li><div>
Develop internal communications materials to support agency campaigns and events.</div></li></ul><div><div><b>
Education &amp; Experience</b></div></div><ul><li><div>
Associate&rsquo;s degree in related field required; bachelor&rsquo;s degree preferred.</div></li><li><div>
Five (5) to ten (10) years of executive-level administrative experience.</div></li><li><div>
Experience in internal communications, organizational development, or corporate communications strongly preferred.</div></li><li><div>
Experience supporting senior executives in complex organizations preferred.</div></li><li><div>
Possession of a valid, State of Florida driver&rsquo;s license to operate the motor vehicle operated; Requirement exists at the time of hire and as a condition of continued employment.</div></li></ul></div>

Executive Assistant/Internal Communications Specialist

Join Partnership For Strong Families Inc and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Partnership For Strong Families Inc

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Executive Assistant/Internal Communications Specialist