Qureos Mentor

Pastry Cafe

D'avant Bakery is seeking a diligent and meticulous Administrative Assistant to provide critical operational support to the Administrative Manager. This role is essential for maintaining the smooth daily functions of the company, with a focus on finance support, HR filing, and general office administration. This position requires a high degree of responsibility, as the Assistant will be cross-trained to handle essential functions, including Payroll processing, in the Manager's absence.Key Responsibilities<ul><li>Financial &amp; Payroll Support: Assist the Administrative Manager with the preparation, data entry, and initial verification of weekly/bi-weekly Payroll. Prepare draft vendor payments (ACH/Credit Card) and organize invoice documentation for Manager approval.</li><li>Accounting Data Management: Accurately record Clover/Shopify sales data, update cash deposit sheets, and track purchased items. Collect and organize bank and credit card statements.</li><li>Human Resources Support: Manage the collection and uploading of new employee documents (I-9, W4, etc.). Maintain and update HR sheets, employee listings (Gusto), and organize HR files in Google Drive.</li><li>Office Operations: Perform daily email checking and sorting, manage office supplies ordering, and coordinate maintenance requests for the office.</li><li>Administrative Execution: Prepare expense reports and rent payment documentation. Assist with general administrative duties as directed by the Manager.</li></ul>Qualifications<ul><li>Bilingual fluency in Korean and English (speaking, reading, and writing) is required.</li><li>Minimum of 3-5 years of experience in general office administration or a similar support role. (Experience in medical/dental administration or complex claims processing is a strong asset).</li><li>Proven track record of handling detailed and sensitive information with confidentiality and accuracy.</li><li>Ability to learn and execute new procedures quickly, especially regarding Payroll and financial processes.</li><li>Proficiency with Google Workspace, and experience utilizing HR/POS systems (e.g., Clover, Gusto).</li><li>Excellent organizational skills and attention to detail.</li><li>Accounting Data Management: Accurately record Clover/Shopify sales data, update cash deposit sheets, and track purchased items. Collect and organize bank and credit card statements.</li><li>Human Resources Support: Manage the collection and uploading of new employee documents (I-9, W4, etc.). Maintain and update HR sheets, employee listings (Gusto), and organize HR files in Google Drive.</li><li>Office Operations: Perform daily email checking and sorting, manage office supplies ordering, and coordinate maintenance requests for the office.</li><li>Administrative Execution: Prepare expense reports and rent payment documentation. Assist with general administrative duties as directed by the Manager.</li></ul>Compensation &amp; Benefits<ul><li>Salary: Starting annual salary of $59,800 during a 4-month probationary period, increasing to $65,000 upon successful conversion to regular employee status.</li><li>Benefits: Comprehensive benefits package, including Health Insurances, 401(k) plan, and Paid Time Off (PTO).</li><li>Employment Type: Full-Time, On-site at Ridgefield, NJ Headquarters.</li></ul>Job Type: Full-timePay: $59,800.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

Join Pastry Cafe and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Pastry Cafe

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Administrative Assistant