Urwah Admin

Pavago

<div>Job Title: Admin Assistant (Bookkeeping &amp; Inventory Management)
Position Type: Full-Time, Remote 
Working Hours: U.S. Business Hours
About the Role
We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business. This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable.
This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes. The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment.
You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism.
ResponsibilitiesBookkeeping &amp; Financial Operations<ul><li>Manage daily bookkeeping activities and maintain organized, accurate financial records</li><li>Process invoices, expenses, reconciliations, and transaction tracking</li><li>Support payroll calculations and ensure timely and accurate payment processing</li><li>Prepare and organize required financial and tax documentation</li><li>Assist in maintaining compliance with financial processes and reporting standards</li><li>Support implementation and optimization of accounting systems and workflows</li><li>Maintain organized digital records for financial reporting and audit readiness</li></ul>
Inventory Management<ul><li>Monitor inventory levels, stock movement, and usage trends</li><li>Coordinate inventory ordering and restocking processes</li><li>Maintain accurate inventory tracking systems and documentation</li><li>Identify shortages, overstocking, or inefficiencies and proactively recommend solutions</li><li>Generate inventory reports and cost tracking summaries as needed</li></ul>
Vendor &amp; Expense Management<ul><li>Build and maintain professional vendor relationships</li><li>Track vendor invoices, contracts, payment schedules, and obligations</li><li>Execute expense management and vendor optimization initiatives</li><li>Coordinate vendor communications regarding orders, billing, or service issues</li><li>Support cost control and operational efficiency efforts</li></ul>
Administrative &amp; Operational Support<ul><li>Maintain organized documentation across bookkeeping, inventory, and vendor systems</li><li>Create and update spreadsheets, trackers, and operational reports</li><li>Support internal process consistency and administrative workflows</li><li>Ensure data accuracy across reports, systems, and operational records</li><li>Assist leadership with administrative and operational support tasks as needed</li></ul>
What Makes You a Strong Fit<ul><li>Highly detail-oriented with strong accuracy and organizational discipline</li><li>Reliable, proactive, and comfortable working independently in a remote environment</li><li>Strong problem-solving mindset with the ability to manage multiple responsibilities calmly</li><li>Enjoys creating structure, maintaining systems, and improving operational processes</li><li>Communicates professionally and effectively with vendors and internal stakeholders</li><li>Process-driven with strong ownership and follow-through</li></ul>
Required Experience &amp; Skills<ul><li>Proven experience in bookkeeping, accounting support, or financial administration</li><li>Hands-on experience with inventory management and vendor coordination</li><li>Strong proficiency with QuickBooks, Square, or similar accounting/payment systems</li><li>Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Ability to prioritize tasks and manage workflows independently</li></ul>
Preferred Experience &amp; Tools<ul><li>Previous experience supporting small businesses, creative agencies, or service-based businesses</li><li>Familiarity with U.S. small business tax processes and compliance requirements</li><li>Experience with inventory management systems and operational reporting</li><li>Exposure to payroll processing and vendor contract management</li><li>Experience creating operational SOPs or process documentation</li></ul>
Education<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field preferred</li><li>Relevant certifications or bookkeeping/accounting training are a plus</li></ul>
What Does a Typical Day Look Like?
An Admin Assistant in this role focuses on maintaining operational accuracy and supporting efficient business workflows. You will:<ul><li>Manage and reconcile financial transactions and bookkeeping records</li><li>Process payroll-related tasks and maintain compliance documentation</li><li>Monitor inventory levels and coordinate restocking activities</li><li>Communicate with vendors and manage payment tracking</li><li>Update spreadsheets, reports, and operational documentation</li><li>Support process organization and improve administrative efficiency</li></ul>
In essence: you ensure financial accuracy, operational consistency, and organized systems that help the business run smoothly every day.
Key Metrics for Success (KPIs)<ul><li>Accuracy and timeliness of bookkeeping and payroll processing</li><li>Inventory accuracy and stock availability</li><li>Vendor performance and expense optimization</li><li>Compliance with reporting and documentation requirements</li><li>Organization and reliability of operational systems and records</li><li>Timely completion of administrative and financial workflows</li></ul>
Interview Process<ul><li>Initial Phone Screen</li><li>Video Interview with Recruiter</li><li>Practical Assessment (Bookkeeping or Inventory Management Scenario)</li><li>Final Interview</li><li>Offer &amp; Background Verification</li></ul>
#Bookkeeping #AdminAssistant #InventoryManagement #OperationsSupport #QuickBooks #RemoteWork #FinancialOperations #VendorManagement #AccountingSupport #BusinessOperations #AdministrativeSupport #Payroll #Excel #SmallBusinessOperations</div>

Administrative & Bookkeeping Assistant

<div>Accountant (Accounts Receivable, Invoicing &amp; Financial Operations)
Position Type: Full-Time, Remote 
Working Hours: U.S. Business Hours
About the Role
We&rsquo;re hiring a detail-oriented and tech-savvy Accountant to support financial operations for a fast-growing business.
This is not a traditional bookkeeping-only role.
You&rsquo;ll play a key role in:<ul><li>
Invoicing</li><li>
Accounts receivable</li><li>
Cash flow tracking</li><li>
Treasury coordination</li><li>
Modernizing accounting systems and workflows</li></ul>
You&rsquo;ll work directly with leadership to help improve operational efficiency while ensuring financial records remain accurate, organized, and compliant.
This role is ideal for someone who enjoys:<ul><li>
Ownership</li><li>
Process improvement</li><li>
Financial organization</li><li>
Leveraging modern tools and AI to improve accounting operations</li></ul>
What You&rsquo;ll OwnInvoicing &amp; Accounts Receivable<ul><li>
Process and issue invoices accurately and on time</li><li>
Manage accounts receivable and payment follow-ups</li><li>
Monitor outstanding balances and collections</li><li>
Confirm payments and maintain accurate transaction records</li><li>
Support healthy cash flow management through timely tracking and follow-up</li></ul>
Cash Flow &amp; Financial Operations<ul><li>
Monitor cash flow activity and payment schedules</li><li>
Track incoming and outgoing transactions</li><li>
Maintain accurate financial tracking systems and reports</li><li>
Coordinate banking and treasury-related operations</li><li>
Support leadership with visibility into financial priorities and liquidity</li></ul>
Accounting Systems &amp; Process Modernization<ul><li>
Support migration from QuickBooks to modern accounting systems</li><li>
Improve accounting workflows using automation and AI tools</li><li>
Identify inefficiencies and recommend scalable improvements</li><li>
Help streamline reporting, payment tracking, and reconciliation processes</li></ul>
Reporting &amp; Financial Organization<ul><li>
Prepare financial summaries and operational reports for leadership</li><li>
Maintain organized and audit-ready financial records</li><li>
Ensure data accuracy across systems and documentation</li><li>
Assist with compliance and financial process consistency</li></ul>
Technology &amp; Automation<ul><li>
Utilize AI tools and automation platforms to improve accounting efficiency</li><li>
Support digital workflows across banking, invoicing, and reporting systems</li><li>
Contribute to modernization initiatives and operational improvements</li></ul>
RequirementsExperience<ul><li>
3+ years of accounting or financial operations experience</li><li>
Strong experience with:</li><li><ul><li>
QuickBooks</li><li>
Invoicing</li><li>
Accounts receivable</li><li>
Payment tracking</li></ul></li></ul>
Core Skills<ul><li>
Advanced Excel or Google Sheets skills</li><li>
Experience with:</li><li><ul><li>
Digital banking platforms</li><li>
Payment processing systems</li><li>
Financial tracking workflows</li></ul></li><li>
Strong attention to detail and organizational skills</li><li>
Comfortable collaborating with U.S.-based leadership teams</li><li>
Strong written and verbal English communication</li><li>
Availability during U.S. business hours</li></ul>
Nice to Have<ul><li>
Experience with:</li><li><ul><li>
Accounting system migrations</li><li>
Automation tools</li><li>
AI-assisted accounting workflows</li></ul></li><li>
Startup or high-growth company experience</li><li>
Familiarity with:</li><li><ul><li>
Treasury operations</li><li>
Cash forecasting</li><li>
Operational finance</li></ul></li><li>
Experience improving accounting SOPs and workflows</li></ul>
What Makes You a Strong Fit<ul><li>
You are highly organized and detail-oriented</li><li>
You proactively identify operational improvements</li><li>
You are comfortable working independently</li><li>
You enjoy combining accounting with systems optimization</li><li>
You communicate clearly with leadership and stakeholders</li><li>
You are tech-forward and adaptable to modern tools</li></ul>
What a Typical Day Looks Like<ul><li>
Process invoices and monitor outstanding receivables</li><li>
Confirm incoming payments and track cash flow</li><li>
Update financial reports and operational trackers</li><li>
Coordinate with leadership on priorities and payment schedules</li><li>
Support accounting system improvements and automation</li><li>
Maintain organized records and documentation</li><li>
Respond to financial and operational requests during U.S. business hours</li></ul>
In short: you help keep financial operations accurate, organized, modernized, and running smoothly while supporting business growth and operational visibility.
Key Metrics for Success (KPIs)<ul><li>
Timely and accurate invoicing</li><li>
Accounts receivable collection efficiency</li><li>
Accuracy of financial tracking and reporting</li><li>
Cash flow visibility and organization</li><li>
Reduction in manual accounting processes</li><li>
Clean and compliant financial records</li><li>
Responsiveness and operational reliability</li></ul>
Why This Role Stands Out<ul><li>
Direct collaboration with company leadership</li><li>
Opportunity to modernize accounting systems and workflows</li><li>
Strong operational ownership and visibility</li><li>
Exposure to automation and AI-driven accounting improvements</li><li>
Flexible remote environment with growth potential</li><li>
Opportunity to contribute beyond transactional accounting</li></ul>
Interview Process<ul><li>
Initial Screening</li><li>
Recruiter Interview</li><li>
Client Interview</li><li>
Offer &amp; Onboarding</li></ul>
Apply Now
If you:<ul><li>
Have strong accounting and accounts receivable experience</li><li>
Enjoy improving systems and workflows</li><li>
Are highly organized and proactive</li><li>
Want to help modernize financial operations</li></ul>
This role is a strong fit for you.</div>

Accountant

<div>Job Title: Senior Accountant
Position Type: Full-Time, Remote 
Working Hours: Flexible, aligned with U.S. client business hours
About Pavago
Pavago is seeking a highly detail-oriented and analytical Senior Accountant to lead core accounting operations, ensure accurate financial reporting, and support strategic financial decision-making.
This role goes beyond transactional accounting and bookkeeping. The Senior Accountant will own full-cycle accounting processes, support month-end close activities, maintain compliance with GAAP/IFRS standards, assist with audits, and help strengthen financial operations through process improvements and automation initiatives.
The ideal candidate combines strong technical accounting expertise with operational discipline, financial analysis capabilities, and the ability to collaborate cross-functionally in a fast-paced remote environment.
ResponsibilitiesGeneral Ledger &amp; Journal Entries<ul><li>Prepare and post journal entries for accruals, prepaids, payroll allocations, depreciation, deferred revenue, and intercompany transactions</li><li>Maintain reconciliations across key balance sheet accounts including cash, AR, AP, inventory, and liabilities</li><li>Ensure accuracy and completeness of all accounting records and supporting documentation</li><li>Review ledger activity for anomalies, inconsistencies, or reconciliation issues</li></ul>
Month-End &amp; Quarter-End Close<ul><li>Lead monthly and quarterly close processes and ensure timely completion within established deadlines</li><li>Maintain detailed close checklists and coordinate cross-functional close activities</li><li>Prepare trial balances and validate completeness of financial records</li><li>Ensure all supporting schedules and reconciliations are completed accurately and on time</li></ul>
Financial Reporting &amp; Analysis<ul><li>Prepare monthly financial statements including P&amp;L, balance sheet, and cash flow reports</li><li>Conduct variance analyses comparing actuals against budgets and forecasts</li><li>Provide written commentary and actionable insights for leadership review</li><li>Support management reporting, board reporting, and financial planning processes</li></ul>
Audit, Compliance &amp; Controls<ul><li>Prepare PBC (Prepared By Client) schedules and supporting documentation for external auditors</li><li>Ensure compliance with GAAP/IFRS standards and internal accounting controls</li><li>Support tax-related filings including sales tax, property tax, and corporate tax documentation</li><li>Maintain organized, audit-ready accounting records and documentation</li></ul>
Process Improvement &amp; Automation<ul><li>Identify inefficiencies within accounting workflows and recommend automation improvements</li><li>Assist with ERP optimization, accounting system improvements, and SOP development</li><li>Improve reconciliation workflows, reporting accuracy, and operational scalability</li><li>Contribute to continuous improvement initiatives across finance operations</li></ul>
Team Support &amp; Collaboration<ul><li>Review and support work completed by staff accountants or bookkeepers</li><li>Mentor junior accounting team members on reconciliations, reporting, and accounting treatment</li><li>Partner closely with FP&amp;A, operations, and leadership teams to align reporting and financial processes</li><li>Support revenue recognition alignment and operational accounting coordination</li></ul>
What Makes You a Perfect Fit<ul><li>Strong technical accounting knowledge with excellent attention to detail</li><li>Analytical thinker capable of translating financial data into actionable insights</li><li>Highly organized and process-oriented with strong execution discipline</li><li>Comfortable balancing hands-on accounting work with strategic financial support</li><li>Collaborative communicator who works effectively across departments and leadership levels</li></ul>
Required Experience &amp; Skills<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field</li><li>4&ndash;5+ years of progressive accounting experience</li><li>Strong understanding of GAAP/IFRS accounting principles</li><li>Proficiency in accounting platforms such as QuickBooks, NetSuite, Xero, SAP, or similar ERP systems</li><li>Advanced Excel / Google Sheets skills including pivot tables, VLOOKUP, INDEX/MATCH, conditional formatting, and reconciliation templates</li><li>Experience managing month-end close and financial reporting processes</li></ul>
Preferred Experience &amp; Skills<ul><li>CPA, ACCA, or equivalent accounting certification</li><li>Experience with multi-entity consolidations and foreign currency accounting</li><li>Background in SaaS, professional services, real estate, or multi-entity businesses</li><li>Experience supporting ERP implementations or finance automation initiatives</li><li>Familiarity with accounting workflow tools, dashboards, and reporting systems</li></ul>
What Does a Typical Day Look Like?
A Senior Accountant&rsquo;s day revolves around ensuring financial accuracy, maintaining compliance, and supporting operational decision-making. You will:<ul><li>Review bank feeds and reconcile transactions across accounts and systems</li><li>Post accruals, payroll allocations, and journal entries</li><li>Prepare financial statements and variance analyses for leadership review</li><li>Monitor reconciliations and investigate anomalies or reporting discrepancies</li><li>Collaborate with operations and FP&amp;A teams on revenue recognition and budget alignment</li><li>Support junior accounting staff through reviews and coaching</li><li>Maintain close schedules, documentation, and audit-ready reporting processes</li><li>Recommend process improvements to increase efficiency and reporting accuracy</li></ul>
In essence: you ensure the organization&rsquo;s financial operations remain accurate, compliant, scalable, and actionable for leadership decision-making.
Key Metrics for Success (KPIs)<ul><li>Month-end close completed within 5 business days</li><li>Reconciliation accuracy with &lt;1% error rate</li><li>Timely completion of audit requests and compliance requirements</li><li>Accurate and actionable financial reporting delivered consistently</li><li>Improved accounting workflow efficiency and documentation quality</li><li>Strong cross-functional collaboration and financial operational support</li></ul>
Interview Process<ul><li>Initial Phone Screen</li><li>Video Interview with Pavago Recruiter</li><li>Practical Accounting Assessment (e.g., reconciliations, variance analysis, reporting exercise)</li><li>Client Interview</li><li>Offer &amp; Background Verification</li></ul>
#SeniorAccountant #AccountingJobs #FinanceJobs #RemoteAccounting #NetSuite #QuickBooks #GAAP #FinancialReporting #MonthEndClose #CPA #AccountingOperations #RemoteJobs #FinanceCareers</div>

Senior Accountant

Join Pavago and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Pavago

About Company

Administrative & Bookkeeping Assistant

Accountant

Senior Accountant