Qureos Mentor

Pixalate, Inc.

<div>Job Title: Executive Assistant/Chief of Staff 
Employment Type: Full-Time 
Minimum Experience: 5+ years 
 
Position Summary 
 
The Executive Assistant provides high-level administrative support to the Chief Executive Officer, focusing on managing schedules, coordinating meetings, and handling confidential information with discretion. This role is ideal for someone who enjoys working with people, has prior work-related travel experience, and is proficient in communication. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to anticipate the needs of executives proactively, demonstrating expert-level proficiency in administrative support. 
 
Core Responsibilities
Strategic Support &amp; Operations<ul><li>
Serve as primary gatekeeper and strategic advisor to the CEO, managing priorities and decision flow.</li><li>
Anticipate operational challenges and develop proactive solutions across multiple business areas.</li><li>
Execute complex projects with military precision and zero tolerance for dropped details</li><li>
Coordinate cross-functional initiatives between engineering, sales, marketing, and operations teams</li></ul>
Stakeholder Management<ul><li>
Interface confidently with investors, board members, clients, and key partners on behalf of the CEO</li><li>
Translate technical concepts for non-technical stakeholders and business concepts for engineering teams</li><li>
Negotiate with vendors, service providers, and partners to secure optimal terms and pricing</li><li>
Manage sensitive communications requiring discretion and diplomatic finesse</li></ul>
Travel &amp; Logistics<ul><li>
Design and execute complex global travel itineraries, optimizing for cost, efficiency, and CEO productivity.</li><li>
Secure best-available rates through relationship building and strategic negotiation.</li><li>
Coordinate international logistics including visas, customs, and cultural considerations</li><li>
Build contingency plans for travel disruptions and last-minute changes</li></ul>
Communication &amp; Coordination<ul><li>
Draft, edit, and manage high-stakes communications including investor updates, client correspondence, and internal announcements</li><li>
Coordinate board meetings, investor presentations, and client meetings with flawless attention to detail</li></ul>
Qualifications<ul><li>
Bachelor's degree preferred; an Associate's degree or equivalent practical experience is required.</li><li>
Minimum of 5 years of experience supporting senior-level executives, with prior work-related travel experience strongly preferred.</li></ul>
Requirements<ul><li>
Proficiency in Google Suite: Must be adept in utilizing Google&rsquo;s suite of tools (Docs, Sheets, Calendar, etc.) for productivity and collaboration.</li><li>
Communication: Exceptional written and verbal communication skills, with the ability to communicate effectively with various stakeholders.</li><li>
Interpersonal Skills: Enjoys working with people and building professional relationships; capable of navigating diverse communication styles.</li><li>
Organizational Skills: Strong organizational and time management abilities to effectively handle multiple tasks and priorities.</li><li>
Task Prioritization: Demonstrated ability to prioritize tasks and work efficiently under pressure while maintaining high quality.</li><li>
Discretion: Must exhibit discretion and the ability to handle confidential information judiciously.</li><li>
Problem-Solving: Strong problem-solving and decision-making skills to proactively address challenges and find solutions.</li><li>
Attention to Detail: A keen eye for detail and accuracy to ensure thoroughness in all communications and tasks.</li></ul>
Desired Attributes<ul><li>
Proactive and Resourceful: Ability to anticipate needs and take initiative without waiting for direction.</li><li>
Professional Demeanor: Presents a high level of professionalism and strong interpersonal skills in all interactions.</li><li>
Adaptability: Flexible and adaptable to changing priorities and demands in a fast-paced environment.</li><li>
Independence and Teamwork: Ability to work independently while also being a collaborative team player, balancing both approaches as necessary.</li></ul><div>
Company Benefits 
We focus on doing things differently and challenge each other to be the best we can be.<ul><li>
Excellent benefits package, including medical, dental, and vision insurance<ul><li>
Premiums 100% covered for employees and 50% covered for dependents</li></ul></li><li>
Unlimited PTO</li><li>
401k</li><li>
Monthly internet reimbursement</li><li>
Casual work environment</li><li>
Opportunity for advancement</li><li>
Fun annual team events</li><li>
Being part of a high performing team that wants to win and have fun doing it</li></ul></div>
TjFXkRygou</div>

Executive Assistant/Chief of Staff

<div>Title: HR and Office Operations (Onsite &ndash; VA Office)
Role Type: Full-time position. Requires on-site presence at the VA office.
Location: Tysons / McLean, VA (Onsite)
About the Role: We are looking for a dedicated HR &amp; Office Operations Coordinator to manage essential day-to-day HR functions, maintain seamless office operations, and contribute to key people-focused initiatives. This is an on-site position, providing crucial support to leadership and employees in our VA office.
Core Responsibilities:
People Operations &amp; HR Support:<ul><li>
Manage end-to-end onboarding and offboarding processes.</li><li>
Ensure the accuracy and maintenance of employee records and HR documentation.</li><li>
Assist with benefits administration and respond to employee inquiries.</li><li>
Coordinate training, development programs, and various HR initiatives.</li><li>
Support compliance efforts, policy updates, and HR audits.</li><li>
Handle the recruitment lifecycle, including job postings, candidate coordination, and interview scheduling.</li><li>
Contribute to performance management and internal culture programs.</li></ul>
Office Management &amp; Logistics:<ul><li>
Act as the main liaison for building management.</li><li>
Oversee all office supplies, equipment, access cards, and employee workspace setup.</li><li>
Manage supplies and general daily office needs.</li><li>
Coordinate with the IT team for new employee equipment and setups.</li><li>
Manage vendor relationships (e.g., cleaning services, office supplies, deliveries).</li><li>
Assist with local operational tasks, including shipments, mail distribution, and supply management.</li></ul>
Travel &amp; Event Coordination:<ul><li>
Support the coordination of travel arrangements for team members.</li><li>
Assist with the planning and logistics for company events and off-site meetings.</li></ul>
Requirements:<ul><li>
3-5 years of professional experience in HR, office administration, or a people operations-focused role.</li><li>
Exceptional communication and organizational capabilities.</li><li>
Proven ability to handle sensitive and confidential information with discretion.</li><li>
Must be proactive, reliable, and capable of working effectively without direct supervision.</li><li>
Experience utilizing HR tools (such as TriNet or similar platforms) is a definite plus.</li></ul>
JNSIAXtiAu</div>

HR & Office Operations

Join Pixalate, Inc. and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Pixalate, Inc.

ABOUT_COMPANY

Executive Assistant/Chief of Staff

HR & Office Operations