Abrar Admin

Pocketbook Agency

<div>
 
 JRN #2444
 
 
 
 
 
 Unique opportunity for a proactive, hands-on Personal Assistant to support a principal with a mix of physical and operational needs. This is not a traditional PA role. Ideal for someone who enjoys problem-solving, working with their hands, and owning tasks from start to finish.
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
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 Manage boat operations (storage, readiness, cleanup)
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 Oversee property upkeep (pool chemicals, irrigation, plants, car maintenance)
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 Handle light hands-on work (basic electrical, hardware runs, repairs)
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 Maintain and organize workshop and tools
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 Be present for and manage vendors/service providers
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 Support basic accounting (QuickBooks, P&amp;L tracking for rental properties)
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 Manage mail, payments, and occasional travel logistics
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 </ul>
 
 
 
 
 
 
 
 
 IDEAL PROFILE
 
 
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 Resourceful, self-sufficient, and execution-focused
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 Comfortable with both physical tasks and admin work
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 Mechanically inclined with strong problem-solving skills
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 Experience with QuickBooks or basic accounting preferred
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 </ul>
 
 
 
 
 
 Location:
 
 West LA
 
 
 
 Schedule:
 
 Full-time (Mon&ndash;Fri + occasional weekends, on-call)
 
 
 
 Compensation:
 
 $125k+
 
 
 
</div>

Personal Assistant

<div>
 
 JRN#2288
 
 
 
 
 
 The Senior Investment Operations Analyst oversees critical systems and processes within the organization given a solid understanding of the investment industry. Aside from being adept at utilizing systems and software, this role relies on knowledge of basic capital market fundamentals, knowledge of asset classes, familiarity with fund structures, and awareness of how different players within the industry interact (custodians, fund managers, fund administrators, vendors/system providers).
 
 
 
 
 
 The primary function of this role is to serve as an experienced investment professional who can balance the big picture of investment operations while also being comfortable with various systems to provide the services we offer our clients and consistently improve operations over time. This individual will work closely with the firm&rsquo;s CIO to ensure client portfolios are well balanced, reporting and billing is accurate and timely, trades are tracked and executed, and the whole firm is supported regarding a variety of necessary information related to investment analysis.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Portfolio Accounting Software Superuser (i.e., Addepar, Black Diamond)
 
 
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 Serve as the primary expert and point of contact within the organization.
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 Responsible for supporting end-users, implementing updates, and ensuring that all users are utilizing the software to its full potential.
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 Lead internal initiatives to evaluate and improve operational processes, driving efficiency and enhancing client service.
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 Reporting
 
 
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 Oversee the measurement and reporting of investment performance, ensuring alignment with established objectives.
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 Support the preparation, auditing, and analysis of client reports to ensure data accuracy and compliance with firm standards.
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 Deliver timely and accurate performance reports to clients.
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 Billing
 
 
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 Oversee the reconciliation of investment advisory fees and ensure accurate billing. o Provide timely and accurate quarterly invoices to clients.
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 Investment Analytics Software Superuser (i.e., Morningstar Direct)
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 Collaborate with the Investment Committee and other teams to utilize investment data analytics to support and improve how we monitor investments, evaluate new ideas, research fund offerings, assist with client information requests and other ad hoc projects.
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 Head Trader
 
 
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 Trade execution and overall trade process oversight: Lead daily trade execution across various asset classes, ensuring adherence to client investment strategies.
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 Portfolio Management Analytics
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 Create and maintain queries to assist in managing portfolios (liquidity profiles, asset class and position weights, cash monitoring/deployment, etc).
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 Recommend actions to rebalance portfolios when given parameters from CIO.
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 Investment Department Analytics: track, analyze, and report on key department metrics.
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 </ul>
 
 
 
 
 
 Requirements:
 
 
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 Strong work tenure: 5-10 years of experience with both traditional investments (mutual funds, SMAs) as well as alternative investments (private funds not traded on an exchange or held at a custodian).
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 BA/BS degree in Finance or related field.
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 Series 7, 63 or 66 Security Licenses.
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 Highly proficient in investment operations systems, such as portfolio accounting (i.e., Addepar, Black Diamond), custodial portals (i.e., Fidelity NFS Wealthscape), fund analytics (i.e., Morningstar).
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 Positive attitude, superior customer service skills, strong initiative, critical thinking, flexibility, accountability and excellent communication (oral and written).
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 Ability to self-direct, multi-task and utilize tact and diplomacy.
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 Sophisticated platinum-level service skills, external and internal.
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 Must be proficient in Microsoft Office (Word, Excel and PowerPoint)
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 </ul>
 
 
 
 
 
 Our client is a prestigious, independent financial services firm based in the Newport Beach/Irvine, CA area. In business over 49 years, it is a boutique practice has delivered tailored wealth management solutions to business owners, ultra-high-net-worth individuals, and their families, with client net worth ranging from $50 million to $5 billion.
 
 
 
 
 
 They specialize in investment advisory, estate and succession planning, life insurance, executive benefits, and non-qualified plans.
 
 
 
 
 
 
 Pay: $105,000 - $115,000 per year +
 
 
 
 
 
 
 &bull; Other Compensation: In addition to the base salary, this position will be eligible for additional incentive pay
 
 
 
 Benefits
 
 
 
 &bull; Performance bonus
 
 
 &bull; Health, dental and vision insurance
 
 
 &bull; 401(k)/Profit Sharing
 
 
 &bull; Paid holidays
 
 
 &bull; Paid time off
 
 
 Work Location: Hybrid (mostly in person with some remote options available)
 
 
 
</div>

Senior Investment Operations Associate

<div>
 
 JRN #2360
 
 
 
 
 
 We are seeking an experienced Executive Personal Assistant to support the founder of a private family office. This role is primarily focused on household management and personal operations, with business support as needed. The ideal candidate has extensive experience supporting a senior executive with a family and understands the discretion, judgment, and structure required in a private household.
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 
 
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 Oversee all household operations and domestic staff
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 Manage vendors, maintenance, capital projects, and long-term property planning
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 Support new home builds and renovations and act as Owner&rsquo;s Rep
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 Coordinate personal and family logistics, including scheduling, travel, events, and gifting
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 Anticipate day-to-day personal needs and handle ad hoc requests
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 Support the Executive directly with scheduling, travel, and follow-through
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 Act as a trusted liaison with advisors and service providers
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
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 10+ years in Family office operations, senior Executive Assistant, Estate/Household Manager, or equivalent UHNW support roles
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 Demonstrated experience supporting a founder, principal, investor, or high-profile individual
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 Strong business acumen with the ability to operate seamlessly between personal and professional needs
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 High emotional intelligence, discretion, and sound judgment
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 Comfortable managing staff, vendors, and complex household dynamics
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 Open to occasional travel
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 24/7 support mentality
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 </ul>
 
 
 
 
 Compensation: $175K+ Bonus + Full Benefits
 
 
 
 
 
 Location: Las Vegas, NV
 
 
 
 
 
 Schedule: Fully Onsite M-F
 
 
 
</div>

Executive Personal Assistant to Family Office

<div>
 
 JRN #2439
 
 
 
 
 
 We are currently seeking a Personal Assistant to support our client, a private UHNW entertainment executive. This is a full-time, on-site role. The ideal candidate genuinely enjoys personal tasks and errands, is open to traveling with little notice, and thrives in an environment that continually changes. This is a hands-on position where you will be working with a team of people who are anticipating needs and helping to create a fun and positive environment. Confidentiality, discretion, and the ability to stay calm under pressure are super important. This is a hands-on position, and working with a calm demeanor is required. This position requires a flexible schedule, including some weekends and evenings, as well as occasional overnight shifts.
 
 
 
 
 
 
 Responsibilities:
 
 
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 Managing deliveries and returns
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 Packing and unpacking
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 Traveling ahead of the executive to prepare for their arrival
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 Errands, including grocery and clothing shopping
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 Assist with organization and scheduling
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 Responsible for restocking, tracking inventory, and ordering supplies
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 Help with service for client events and dinners
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 Light household tasks
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 Assist with food setup and clearing
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 Other tasks and responsibilities as assigned
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 Requirements:
 
 
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 At least 3+ years of related experience
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 Confidentiality and discretion with sensitive information
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 Staying calm under pressure in complex situations while providing solutions
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 Flexibility with expected hours, including possible nights and some holidays
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 Must be flexible to travel up to 40% of the time
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 You must have a reliable, working vehicle and knowledge of how to get around Los Angeles
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 Requires discretion, maturity, and overall good judgment
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 Must be able to lift up to 30 pounds with or without reasonable accommodation and stand for prolonged periods of time
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 </ul>
 
 
 
 
 
 Compensation
 
 : $26-28 per hour, benefits, 401k plan, mileage reimbursement, meals provided during shift
 
 
 
 
 
 
 Location
 
 : Malibu, CA, primarily. West Hollywood as needed.
 
</div>

Personal Assistant to Entertainment Executive

<div>
 
 JRN#2437
 
 
 A busy private Bay Area Peninsula-based family is seeking a highly capable and sophisticated Personal Assistant to support the principal across all personal matters, ensuring seamless day-to-day operations and anticipating needs with discretion, organization, and efficiency. This role blends high-level coordination with hands-on support, from managing schedules and travel to personal shopping and event planning. The PA acts as a trusted gatekeeper and partner, working closely with household staff and vendors to create a smooth and structured environment for the principal.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Assist with the principal&rsquo;s calendar, contacts, and scheduling.
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 Support coordination, including travel logistics, flights, accommodations, reservations, and on-the-ground support.
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 Handle wardrobe management, personal shopping, online orders, returns, and special requests.
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 Oversee gifting, including sourcing, purchasing, and managing family gift lists.
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 Assist with planning and executing personal events, dinners, and gatherings in collaboration with chefs, caterers, and staff.
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 Support day-to-day needs, including errands, reservations, and logistical arrangements.
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 Collaborate with household staff, estate managers, and vendors to ensure seamless operations.
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 Maintain confidentiality while managing sensitive personal and professional matters.
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 Accompany principal on trips and events as needed, ensuring all details are managed.
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 Qualifications
 
 
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 7&ndash;15 years of experience as a Personal Assistant supporting UHNW or high-profile principals.
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 Exceptional organizational, time management, and communication skills.
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 Strong judgment, discretion, and ability to manage confidential information.
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 Proactive problem-solver with ability to anticipate needs.
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 Flexible and adaptable to changing schedules, with ability to travel as required.
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 Tech-savvy, with proficiency in managing calendars, contacts, and online systems.
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 Professional demeanor with the ability to collaborate well in a team.
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 Ability to work as a member of a team.
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 Must have a clean background and driving record, and excellent references.
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 </ul>
 
 
 
 
 
 *ONLY CONSIDERING BAY AREA CANDIDATES
 
 
 
 
 
 
 
 Schedule:
 
 5 days per week (with some weekend coverage)
 
 
 
 
 
 
 Comp:
 
 150-200K (hourly + OT) + benefits + 401K (with match), PTO + annual bonus
 
 
 
 
 
 
 Location:
 
 Palo Alto, CA
 
</div>

<div>
 
 JRN #2328
 
 
 
 
 
 A high-profile celebrity with an active schedule of appearances and frequent travel is seeking a highly capable, hands-on Personal Assistant. This role requires someone who thrives in a fast-paced, constantly changing environment, can handle both high-level and &ldquo;grunt work,&rdquo; and is committed to exceptional execution with discretion and composure.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Provide full-scope personal assistant support to a high-profile celebrity, managing complex logistics and schedules across shows, appearances, and travel.
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 Oversee extensive travel arrangements, including flights, accommodations, ground transportation, itineraries, and on-the-road needs.
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 Execute daily errands such as sourcing last-minute items, handling returns, and managing personal inventory.
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 Collaborate with vendors, stylists, production teams, household staff, and external partners to ensure seamless operations.
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 Manage gifting needs from sourcing to presentation.
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 Maintain schedules, appointments, reservations, and real-time changes with precision and urgency.
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 Proactively anticipate needs and solve problems before they arise.
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 Handle high volumes of requests and information under pressure while maintaining discretion and professionalism.
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 Manage sensitive and confidential information with care.
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 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
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 Experience supporting ultra high net worth or celebrity principals.
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 Systems-driven with proven ability to implement and refine processes.
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 Comfortable with both hands-on operational work (errands, traffic, vet appointments) and high-level tasks.
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 Demonstrated ability to operate independently, with minimal oversight.
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 Emotionally intelligent, thick-skinned, and capable of managing high-pressure situations calmly.
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 Tech-savvy with strong organizational systems.
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 Valid driver&rsquo;s license; fully mobile and comfortable with frequent travel and non-traditional hours.
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 </ul>
 
 
 
 
 
 Location:
 
 Beverly Hills, CA
 
 
 
 Schedule:
 
 24/7 mindset; flexible, high-demand schedule
 
 
 
 Compensation:
 
 $100k&ndash;120K DOE
 
 
 
</div>

Personal Assistant to Celebrity

<div>
 
 JRN #2421
 
 
 
 
 
 A fast-growing, founder-led consumer brand known for its innovation, award-winning products, and strong community engagement is seeking an Executive Personal Assistant to provide high-level, comprehensive support to the CEO/Founder across both professional and personal domains. This role requires exceptional discretion, adaptability, and a proactive mindset.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive Support
 
 
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 Manage a complex and evolving calendar, including meetings, events, and travel
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 Coordinate internal and external meetings with partners, stakeholders, and leadership
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 Prepare correspondence, meeting materials, and follow-up documentation
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 Support presentations, research projects, and strategic initiatives
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 Track expenses, process invoices, and assist with budget oversight
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 Organize files, records, and systems to ensure operational efficiency
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 </ul>
 
 
 
 
 
 Personal &amp; Lifestyle Support
 
 
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 Manage personal scheduling, appointments, and logistics
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 Coordinate household vendors, services, and property-related needs
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 Arrange personal travel and detailed itineraries
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 Assist with family logistics and special projects as needed
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 Support organization of storage, inventory, and household operations
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 Handle highly confidential matters with professionalism and discretion
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 </ul>
 
 
 
 
 
 Office &amp; Team Support
 
 
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 Provide in-office support to the CEO and leadership team
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 Coordinate meeting logistics and materials
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 Assist with light office operations and organizational systems
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 Partner cross-functionally on scheduling, events, and internal initiatives
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 Support planning of team events, offsites, and internal programs
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
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 5+ years supporting a senior executive, founder, or high-profile principal
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 Highly organized, detail-oriented, and able to manage competing priorities
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 Strong communication skills with polished professional judgment
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 Tech-savvy (Google Workspace, Slack, project management tools, and social platforms)
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 Resourceful, adaptable, and calm in fast-paced environments
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 Demonstrated discretion, emotional intelligence, and proactive problem-solving ability
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 </ul>
 
 
 
 
 Location: Marina del Rey
 
 
 Compensation: $120k
 
 
 Schedule: This position is structured as:
 
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 3 days per week
 
 at the CEO&rsquo;s residence (personal + executive support)
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 2 days per week
 
 in the office (executive + operational support)
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 </ul>
 
 
 Note: Schedule flexibility is essential, as weekly needs may vary.
 
 
</div>

Executive Personal Assistant

Join Pocketbook Agency and explore 8   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Pocketbook Agency

About Company

Personal Assistant

Senior Investment Operations Associate

Executive Personal Assistant to Family Office

Personal Assistant to Entertainment Executive

Personal Assistant

Personal Assistant to Celebrity

Executive Personal Assistant