Qureos Mentor

Ponca City Development Authority

<div>Job Title: AP/AR Coordinator 
Department: Accounting / Administration 
Reports To: Controller
Position Overview
The AP/AR Coordinator supports the company&rsquo;s financial and daily office operations. This role handles Accounts Payable (AP) and Accounts Receivable (AR) while also serving as the primary front desk and office support contact.
This position requires strong organization, attention to detail, and the ability to manage multiple tasks. The coordinator works closely with the Controller to keep daily operations running smoothly.
Work Schedule: 
Monday&ndash;Thursday: 8:00 AM &ndash; 5:00 PM (1-hour lunch) 
Friday: 8:00 AM &ndash; 3:00 PM (1-hour lunch)
Core Responsibilities
Accounts Payable (AP)<ul><li>
Process vendor invoices accurately and on time
</li><li>Keep AP records organized and up to date
</li><li>Prepare payments (check, ACH, or wire)
</li><li>Reconcile vendor statements and fix discrepancies
</li><li>Respond to vendor questions the same business day
</li><li>Record journal entries
</li><li>Work with the Controller on questions or issues
</li></ul>Accounts Receivable (AR)<ul><li>
Create and send customer invoices on schedule
</li><li>Apply payments and keep AR records current
</li><li>Review aging reports and follow up on overdue accounts
</li><li>Communicate with customers about billing and payments
</li><li>Work with sales and operations to ensure accurate billing
</li><li>Escalate complex issues to the Controller
</li></ul>Purchasing &amp; Receiving<ul><li>
Match purchase orders with received items and invoices
</li><li>Check quantities, pricing, and descriptions
</li><li>Report discrepancies to the appropriate team
</li><li>Keep purchasing records organized
</li><li>Assist with tracking orders and vendor follow-ups
</li></ul>Front Desk &amp; Office Support<ul><li>
Greet visitors and serve as the main front desk contact
</li><li>Answer and direct phone calls
</li><li>Manage incoming and outgoing mail
</li><li>Maintain organized filing systems
</li><li>Assist with scheduling and basic administrative tasks
</li><li>Order office supplies
</li><li>Help coordinate monthly lunches and employee birthdays
</li></ul>Shipping &amp; Logistics<ul><li>
Prepare and process FedEx shipments
</li><li>Schedule outgoing shipments
</li><li>Communicate with carriers as needed
</li><li>Keep accurate shipping records
</li></ul>Accounting Systems<ul><li>
Use Acumatica (ERP system) to record AP/AR activity
</li><li>Ensure data is accurate and entered on time
</li><li>Maintain documentation for reporting and audits
</li><li>Support the Controller with requested information
</li><li>Perform other duties as assigned
</li></ul>Role Expectations<ul><li>
Balance accounting, administrative, and front desk duties
</li><li>Keep financial records accurate and up to date
</li><li>Communicate clearly and ask questions when needed
</li><li>Work closely with the Controller
</li><li>Stay organized and focused while supporting the team
</li></ul>Qualifications
Experience<ul><li>
2+ years in AP/AR, accounting support, or similar roles
</li><li>ERP system experience is a plus
</li></ul>Skills<ul><li>
Strong attention to detail
</li><li>Good time management and organization
</li><li>Proficiency in Microsoft Office (especially Excel)
</li><li>Clear and professional communication
</li><li>Ability to follow processes and work independently
</li></ul>Flexibility
This role may include helping with other tasks as needed. However, accuracy and timeliness in AP/AR work must always remain a priority.
Mission
At Custom Mechanical Equipment, we produce high-quality products and provide excellent customer service. We focus on growth, job opportunities, and supporting our employees and community.
Vision
We aim to lead through innovation, support our people, and grow in a way that creates lasting success and opportunity.
Core Values
Accountability &bull; Collaboration &bull; Community &bull; Innovation &bull; Integrity &bull; Transparency 

xjmRPqqMk4</div>

AP/AR Coordinator

<div>Qualifications: Must have a high school diploma or G.E.D. and be able to pass extensive background check in accordance with Kaw Nation Gaming Commission regulations to obtain gaming license. Must be able to work any shift any day including (weekends and holidays) as scheduled. Must be able to sit / stand for extended periods of time. Frequent lifting may occasionally be required to lift in excess of 50 pounds, with ability to push heavy cart. 
 
Responsibilities and Duties 
 
Must have current state issued driver's license, Friendly and pleasant personality, and possess good written and verbal communication skills. Constant mental alertness is needed. 
<ul><li>
Will patrol and monitor casino property including buildings and parking lot to help prevent theft, violence, or infractions of rules. To assist in providing a safe environment for the casino patrons and employees.</li></ul>
<ul><li>
Responsible for all paperwork and reports being accurate and legible.
</li></ul>
<ul><li>Provide escort for Casino Property when being transported from one location to another.</li></ul>
<ul><li>
To provide crowd control and assist local law enforcement agencies in the event of emergency and investigation situations.</li></ul>
<ul><li>
Notifies ranking officer of any irregularities in guest play.
</li></ul>
<ul><li>Must be able to stand stationary for long periods of time.
</li></ul>
<ul><li>Constant mental alertness is needed.</li></ul>
<ul><li>
Ensures that exceptional internal and external guest service standards are always number one.</li></ul>
<ul><li>
Interacts with guests in a pleasant, professional, and friendly manner.</li></ul>
<ul><li>
Clean cut appearance with ability to meet training &amp; physical requirements.</li></ul>
<ul><li>
Must wear your gaming badge at all, times while on duty or doing business in the casino.</li></ul>
<ul><li>
Be courteous and professional at all time to co-workers, guests, vendors or anyone you may have contact with while on duty.</li></ul>
<ul><li>
Any duties that may be assigned by immediate or controlling supervisor</li></ul>
50JjAddNhz</div>

Security 8pm to 4am

Join Ponca City Development Authority and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Ponca City Development Authority

About Company

AP/AR Coordinator

Security 8pm to 4am