Qureos Mentor

Postgraduate Center For Mental Heal

<div>JOB SCOPE:
Will provide administrative support to the Program Director, other staff members, and Residents, as needed to support the operations of the residence.
ESSENTIAL FUNCTIONS:
<ul><li>Answers and screens telephone calls, directs callers, and takes messages.</li><li>
Answers general inquiries from residents and provides direction and assistance as needed.</li><li>
Ensure all resident visitors provide identification and sign in the Visitor Log.</li><li>
Ensures all vendors provide identification and sign in and out of the Vendor Log.</li><li>
Assists in obtaining bids with vendors.</li><li>
Responsible for maintaining an inventory of and ordering general office and maintenance supplies.</li><li>
Maintains accurate general and financial records for the residence (e.g., per diem usage information, petty cash, purchase order/requisitions, processing invoices in Microix)</li><li>
Performs general data entry duties (e.g. per diem/staff scheduling, residential roster move-in/outs)</li><li>
Updates residential data (e.g. PNA schedule, monthly statements, arrears reports)</li><li>
Drafts correspondence to tenants and distributes (e.g. arrears letters, LIHTC letters, lease violation letters.)</li><li>
Assist in the upkeep of administrative binders/logs for residence</li><li>
Scans and uploads LIHTC documentation, where applicable.</li><li>
Enters Rehabilitative and Tenancy Support Services data in OMH CAIRS database on a monthly basis, where applicable.</li><li>
Provides linkage with community resources for clients and staff.</li><li>
Performs duties and assists with special projects as assigned by the Program Director
</li><li>Report crises, untoward incidents, and emergencies immediately to the clinical staff on call and document such events in the program log, and on appropriate forms in a timely manner.</li><li>
Participate in residential staff meetings.</li><li>
Handles confidential information in accordance with Federal and New York State law and regulations.
</li><li>Adhere to personnel and residential policies and procedures as outlined in the PCMH Personnel Policies and Procedures Manual and the Residential Policies and Procedures Manual.</li><li>
Performs other duties, consistent with the goals and objectives of the program, as assigned by the Program Director or Regional Director for Residential Services.</li></ul>
KNOWLEDGE:
<ul><li>Microsoft Office</li><li>
Foothold AWARDS</li><li>
CPR/First Aid
</li></ul>SKILLS AND ABILITIES:
<ul><li>Strong customer services skills</li><li>
Excellent interpersonal skills and ability to relate to staff and residents.</li><li>
Strong oral and written communication skills
</li><li>Minimum typing speed of 35 words per minute</li><li>
Detail oriented</li><li>
Well organized</li><li>
Basic math skills</li><li>
Ability to effectively manage time
</li><li>Ability to work effectively with others
</li></ul>EDUCATION AND EXPERIENCE:
<ul><li>High School Diploma or equivalent is required.</li><li>
Secretarial and/or office administrative training is preferred.</li><li>
Minimum two years office experience, preferably in a secretarial or administrative assistant capacity.</li></ul></div>

Administrative Assistant

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Postgraduate Center For Mental Heal

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Administrative Assistant