Qureos Mentor

PRG EMEA

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 The Project Co-ordinator &amp; Operations Support role is a central point of contact for ensuring the smooth day-to-day running of administrative and operational functions across the company. Working closely with the Production Management team, Operations, Heads of Department, and staff, the role provides proactive support in scheduling, logistics, record-keeping, and project coordination. By managing critical processes and maintaining clear communication between teams, this position helps ensure projects and events are delivered efficiently, on time, and to the company&rsquo;s high standards.
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 <ul>
  <li>
   Previous administration experience within an office environment.
  </li>
  <li>
   Strong communication - fluent in English, both verbal and written, with excellent interpersonal skills.
  </li>
  <li>
   Excellent administrative skills.
  </li>
  <li>
   Able to work independently and perform under pressure.
  </li>
  <li>
   Attention to detail and high level of accuracy
  </li>
  <li>
   Ability to take ownership of problems and act quickly.
  </li>
  <li>
   Competent level of computer skills. ( Microsoft Outlook, Word, Excel)
  </li>
  <li>
   Mature approach to dealing with people at all levels of the organisation.
  </li>
  <li>
   Ability to learn and retain information within a reasonable time frame.
  </li>
  <li>
   Reliable with a good time keeping record.
  </li>
  <li>
   Prepared to work additional hours if necessary.
  </li>
  <li>
   Provide day-to-day administrative support to the team and, where necessary, to the Accounts Department.
  </li>
  <li>
   Implement and maintain procedures to ensure continuity of administrative services at all times.
  </li>
  <li>
   Update the company crew booking system daily to maintain accurate records.
  </li>
  <li>
   Manage daily crew movement reports and lieu days.
  </li>
  <li>
   Coordinate accreditation and catering requirements for each site.
  </li>
  <li>
   Arrange flight and hotel bookings as required for events.
  </li>
  <li>
   Compile shipping documents and maintain records of all equipment shipped in and out of the company.
  </li>
  <li>
   Assist with sourcing freelancers and arranging related logistics and visas.
  </li>
  <li>
   Support purchase order processing.
  </li>
  <li>
   Provide reception cover when required, including typing and distribution of purchase orders.
  </li>
  <li>
   Assist with the Office Manager&rsquo;s duties when necessary.
  </li>
  <li>
   Ensure all company policies, rules, procedures, and obligations are followed in carrying out the above duties.
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   <br/>
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  </li>
 </ul>
 <em>
  The above list of duties and responsibilities is not exhaustive. Employees may be required to undertake additional tasks in line with the general scope and profile of the role.
 </em>
</div>


Project Coordinator (Events | Office-based)

<div>
 Collaborating closely with the Operations and Administrative teams, ensuring seamless support across all facets of operations. Coordinating in streamlining administrative processes, managing schedules, and facilitating communication between departments to optimize workflow efficiency. Upholding meticulous attention to detail in documentation and record-keeping while maintaining the utmost confidentiality. Dedicated to fostering a cohesive and productive environment, prioritizing organizational excellence and client satisfaction in every aspect of support provided.
 <br/>
 <br/>
 <ul>
  <li>
   Previous administration experience within an office environment.
  </li>
  <li>
   Strong communication - fluent in English and Arabic, both verbal and written, with excellent interpersonal skills.
  </li>
  <li>
   Smart and Presentable.
  </li>
  <li>
   Excellent administrative skills.
  </li>
  <li>
   Able to work independently.
  </li>
  <li>
   Attention to detail and high level of accuracy
  </li>
  <li>
   Ability to take ownership of problems and act quickly.
  </li>
  <li>
   Good level of computer skills. ( Microsoft Outlook, Word, Excel)
  </li>
  <li>
   Mature approach to dealing with people at all levels of the organisation.
  </li>
  <li>
   Ability to learn and retain information within a reasonable time frame.
  </li>
  <li>
   High level of accuracy, attention to detail and pride in your work.
  </li>
  <li>
   Reliable with a good time keeping record.
  </li>
  <li>
   Provide administrative support to the Project Management Team.
  </li>
  <li>
   Assist the Heads of Department in an administrative support role when required.
  </li>
  <li>
   Implement and maintain procedures to ensure that continuity of the administrative service is maintained at all times.
  </li>
  <li>
   Ensure that all purchase orders are processed and approved for payment with margin sheets and competitive quotations attached.
  </li>
  <li>
   Provide cover for reception when required.
  </li>
  <li>
   Occassional reception duties such as typing and distribution of Purchase Orders.
  </li>
  <li>
   Provide day to day administrative support to the Accounts Department where necessary.
  </li>
  <li>
   Assist the with booking support crew and compiling details for accreditation.
  </li>
  <li>
   Organize catering requirements for delivery on-site.
  </li>
  <li>
   Ensure that the Company&rsquo;s policies, rules, procedures and obligations are observed in carrying out the above duties.
  </li>
  <li>
   Support the Operations team as required.
  </li>
  <li>
   Support the Logistics Administrator as required.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.
</div>


Admin & Operations Associate (Saudi National)

Join PRG EMEA and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

PRG EMEA

ABOUT_COMPANY

Project Coordinator (Events | Office-based)

Admin & Operations Associate (Saudi National)