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ProSearch Recruiting Group

<div><div>Operations &amp; Administrative Coordinator (Temporary)
About the Opportunity
Our client is a well-established, family-owned service company seeking a detail-oriented and adaptable Operations &amp; Administrative Coordinator to provide temporary coverage. This is a hands-on, highly collaborative role supporting daily operations, scheduling coordination, compliance reporting, and administrative functions within a fast-paced office environment.
This position is fully onsite Monday through Friday and offers the opportunity to potentially grow into a longer-term role based on business needs and performance.
Schedule
<ul><li>Full-time, onsite. Monday &ndash; Friday. Typical hours: 7:30 AM &ndash; 4:00 PM
</li></ul>Position Overview
This role works closely with the operations and dispatch teams to coordinate scheduling, reporting, and service-related administrative tasks for field technicians servicing customer sites throughout the North Bay. The ideal candidate is organized, proactive, flexible, and comfortable managing multiple moving pieces in a fast-paced environment.
The company services a large client base that includes municipalities, government agencies, and commercial accounts. Attention to detail and strong follow-through are critical to success in this role.
Key Responsibilities
<ul><li>Coordinate scheduling and administrative support for field technicians and service-related projects
</li><li>Work closely with dispatch to ensure service calls, testing schedules, and maintenance reporting are completed accurately and on time
</li><li>Prepare and maintain operational, compliance, and service reports
</li><li>Track work orders, maintenance documentation, and testing records
</li><li>Support customer communication and internal coordination efforts
</li><li>Assist with invoicing, work order management, and data entry
</li><li>Maintain organized records and documentation within company systems
</li><li>Provide general office and administrative support as needed
</li></ul>Potential Additional Responsibilities (Long-Term)
<ul><li>Accounts payable processing
</li><li>Bank and credit card reconciliations
</li><li>Payroll support
</li><li>Certified payroll compliance/auditing
</li><li>Occasional 401(k) audit assistance
</li></ul>Qualifications
<ul><li>Previous administrative, operations coordination, project coordination, or office support experience required
</li><li>Strong organizational skills with exceptional attention to detail
</li><li>Ability to manage multiple priorities and deadlines simultaneously
</li><li>Comfortable working in a fast-paced, team-oriented environment
</li><li>Strong communication and problem-solving skills
</li><li>Proficiency with Microsoft Office and general computer systems
</li><li>Experience with QuickBooks and/or dispatching software is a plus
</li><li>Ability to learn new systems quickly
</li></ul>Work Environment
<ul><li>Casual, team-oriented office environment
</li><li>Dog-friendly workplace
</li><li>Long-standing and stable company with a collaborative culture
</li></ul>Assignment Duration
Temporary coverage expected for approximately 2&ndash;3 months, with the possibility of extension or long-term consideration depending on business needs.
Comp: $29-34/Hour DOE</div></div>

Operations & Administrative Coordinator

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Operations & Administrative Coordinator