Urwah Admin

Production Resource Group

<div>Overview:
<div>
Collaborating closely with the Operations and Administrative teams, ensuring seamless support across all facets of operations. Coordinating in streamlining administrative processes, managing schedules, and facilitating communication between departments to optimize workflow efficiency. Upholding meticulous attention to detail in documentation and record-keeping while maintaining the utmost confidentiality. Dedicated to fostering a cohesive and productive environment, prioritizing organizational excellence and client satisfaction in every aspect of support provided.</div>
Qualifications:
<ul><li>Previous administration experience within an office environment.</li><li>
Strong communication &ndash; fluent in English and Arabic, both verbal and written, with excellent interpersonal skills.</li><li>
Smart and Presentable.</li></ul><ul><li>
Excellent administrative skills.</li><li>
Able to work independently.</li><li>
Attention to detail and high level of accuracy</li><li>
Ability to take ownership of problems and act quickly.</li><li>
Good level of computer skills. ( Microsoft Outlook, Word, Excel)</li></ul><ul><li>
Mature approach to dealing with people at all levels of the organisation.</li><li>
Ability to learn and retain information within a reasonable time frame.</li><li>
High level of accuracy, attention to detail and pride in your work.</li><li>
Reliable with a good time keeping record.</li></ul>
Responsibilities:
<ul><li>Provide administrative support to the Project Management Team.</li><li>
Assist the Heads of Department in an administrative support role when required.</li><li>
Implement and maintain procedures to ensure that continuity of the administrative service is maintained at all times.</li><li>
Ensure that all purchase orders are processed and approved for payment with margin sheets and competitive quotations attached.</li></ul><ul><li>
Provide cover for reception when required.</li><li>
Occassional reception duties such as typing and distribution of Purchase Orders.</li><li>
Provide day to day administrative support to the Accounts Department where necessary.</li><li>
Assist the with booking support crew and compiling details for accreditation.</li><li>
Organize catering requirements for delivery on-site.</li></ul><ul><li>
Ensure that the Company&rsquo;s policies, rules, procedures and obligations are observed in carrying out the above duties.</li><li>
Support the Operations team as required.</li><li>
Support the Logistics Administrator as required.</li></ul><div></div><div><br>
The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.</div></div>

Admin & Operations Associate (Saudi National)

<div>Overview:
<div>
A Project Manager within PRG&rsquo;s Middle East operations is responsible for a wide range of deliverables across our music, corporate, large-scale special events and sports sectors. The individual is client facing and will need to be creative and resourceful to be successful in a role that services those clients, both regionally and globally, be they production agencies, promoters, tour management, event organizers or corporate entities.</div><div></div><div><br>
Our Project Managers are responsible for full commercial, logistical and technical production of their events with a clear focus on fiscal/margin control. The role is challenging, and the successful candidate must have a good understanding of the technical delivery environment, possessing excellent communication skills, commercial awareness, people management skills and technical knowledge.</div>
Qualifications:
<div><b>
The team members typically have a mix of the following skills or experience</b><b>:</b></div><br>
<div></div><ul><li>
Ability to support the development of presentation material to submit bids or quotes.</li><li>
A knowledge base that will support the preparation or detailed equipment specifications from a client brief or drawings/visuals provided.</li><li>
Experience in CAD and/or ability to work from drawings.</li></ul><ul><li>
Sufficient awareness or knowledge in the preparation of power calculations, power distribution and cable specifications.</li><li>
Commercial awareness.</li><li>
Experience in obtaining quotations and raising LPO&rsquo;s for sub hires of project related equipment.</li><li>
Ability and experience in working with the team to ensure Health &amp; Safety standards are met on site.</li><li>
Working knowledge to contribute to maintain rigging standards, including load calculations and the application/monitoring of such installations on site.</li><li>
Aptitude to collaborate with the department leads to facilitate the development and circulation of system schematics and working drawings.</li></ul><div></div><div><b><br>
Required Competencies</b></div><br>
<div></div><ul><li>
Proven track record within the live events industry, specifically in audio, lighting, rigging &amp; video.</li><li>
5+ year&rsquo;s previous experience in a similar role is essential.</li><li>
Demonstrable ability to prepare a proposal to a customer&rsquo;s outline specification against budget.</li><li>
Strong negotiating skills.</li><li>
Excellent communication skills &ndash; both verbal and written.</li></ul><ul><li>
Hold a current health and safety qualification IOSH or equivalent is desirable.</li><li>
Excellent customer facing and interpersonal skills.</li><li>
Strong networking skills, with the ability to build and maintain strong customer relations.</li><li>
Excellent computer skills including all Microsoft Office applications with experience creating drawings using CAD / Vectorworks programs.</li><li>
Experience using equipment rental software is an advantage.</li></ul><ul><li>
Comprehensive understanding of the Company&rsquo;s product range and procedures.</li><li>
A good understanding of electrical safety at work and safe working practices.</li><li>
Competent in the translation of data from specifications and plans.</li><li>
High degree of numeracy and literacy, with a disciplined approach to attention to detail.</li><li>
Ability to work as part of a team and interact with a diverse peer group in a deadline driven environment.</li></ul><ul><li>
Ability to work to your own initiative and have clear goals and personal objectives.</li><li>
Financial awareness and business acumen.</li><li>
Ability to prioritize and cope with a demanding workload.</li><li>
Willingness to travel to other PRG locations and venues when required.</li><li>
Prepared to work additional hours when necessary.</li></ul><ul><li>
Positive attitude to extra duties and new challenges.</li><li>
Ability to understand and comply with the Company&rsquo;s Health and Safety Rules.</li><li>
Ability to follow and undertake safe lifting practices as instructed.</li><li>
Reliable with a good time keeping record.</li><li>
Full clean driving license is essential.</li></ul><div></div><div><b><br>
Core Responsibilities</b></div><div></div><div><b><br>
Health &amp; Safety:</b> Ability to maintain a safe, clean and hazard-free environment and understand and comply with the Company&rsquo;s Health and Safety Rules. Ensure any issues are reported accordingly.</div><div><b>
Communication:</b> Ability to follow and constructively work alongside others as required, contributing towards team efficiency and the betterment of the business.</div><div><b>
Attitude:</b> A positive attitude gets the work done and motivates others to do the same without dwelling on the challenges that inevitably come up in the job. A positive attitude is something that is most valued by supervisors and co-workers, and that also makes the job more pleasant and fun to go to each day.</div><div><b>
Reliability:</b> You can simply be counted on to do whatever job.</div><div><b>
Adhere to reasonable management instruction:</b> Ensure that the Company&rsquo;s policies, rules, procedures and obligations are observed in carrying out the above duties.</div><div>
The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.</div>
Responsibilities:
<div><b>
Pre-production</b><b>:</b></div><ul><li>
Field incoming enquiries and ensure an accurate brief is obtained, developing a comprehensive understanding of the client&rsquo;s project requirements.</li></ul><ul><li>
Develop and present to the client a commercial response in line with the Company&rsquo;s pricing policy and expected financial performance.</li><li>
Provide our clients with all areas of project management support and technical guidance, including technical and equipment specifications, logistics solutions, scheduling and 3rd party provisions within the scope of our delivery.</li></ul><ul><li>
Technical management of all elements of projects undertaken including lighting, rigging, video, audio and scenic elements.</li><li>
Prepare and collate detailed method statements, risk assessments and any other on-site Health and Safety documentation.</li><li>
Attend production and site meetings as required.</li><li>
Manage and/or oversee project cashflow, procurement, variations/change orders whilst adhering to the Company&rsquo;s credit control policies.</li><li>
Construct/amend suitable contract terms and work these through to invoicing by collating and reporting change orders, agreeing and monitoring payment terms and reporting requirements to the Company&rsquo;s management.</li></ul><ul><li>
Budget for, and manage, sub-hired equipment, freelancers and other brought-in items against the project budget as established in the agreed contract.</li><li>
Book equipment on the Company equipment rental software system, Winhits, ensuring ship/return dates and equipment transfers are accurate, updating any changes in a timely fashion. Liaise with the Operations department and Head of Departments (HOD&rsquo;s) to ensure that they are kept up to date.</li><li>
Assist with and facilitate client demos and programming sessions.</li></ul><div></div><div><b><br>
Pre &amp; Onsite</b><b>:</b></div><ul><li>
Brief the Technical staff with the elements of the show and supply a hard copy of the proposal/brief. This is to include: rig and de-rig times, layout of set/room, rehearsal times, show times, refreshment times, contact names and telephone numbers of venue and client and individual crew responsibilities on site.</li><li>
Supervise show build/installation on site.</li><li>
Be the point of contact for show specific support, ensuring customer requirements whilst onsite are fulfilled.</li><li>
Be aware and comply with the Company&rsquo;s Health and Safety Policy and Codes of Practice.</li><li>
Ensure crew are adhering to the dress standards set by the company or client and that Health and Safety standards are met at all times in terms of PPE.</li></ul><ul><li>
Supervise any freelance staff who are working on site on our behalf.</li><li>
Liaise with other contractors or sub-contractors employed by Client to ensure that their show element is correctly integrated and on schedule.</li><li>
Attend each event that you are directly involved with and liaise with the client on site in order to deliver a high-quality event for them.</li></ul><div></div><div><b><br>
Off Site</b><b>:</b></div><ul><li>
Attend and participate in the Company&rsquo;s weekly meetings.</li><li>
Keep up to date with PRG&rsquo;s policies, products and services.</li><li>
Ensure at all times the confidentiality of information relating to PRG or its clients, projects or personal staff information.</li><li>
Ensure, that the Company&rsquo;s policies, rules, procedures and obligations are observed in carrying out the above duties.</li><li>
Represent the interests of PRG as a group and its regional operation throughout the delivery process.</li></ul></div>

Project Manager (Live Events | Middle East)

<div>Overview:
<div>
The Project Co-ordinator &amp; Operations Support role is a central point of contact for ensuring the smooth day-to-day running of administrative and operational functions across the company. Working closely with the Production Management team, Operations, Heads of Department, and staff, the role provides proactive support in scheduling, logistics, record-keeping, and project coordination. By managing critical processes and maintaining clear communication between teams, this position helps ensure projects and events are delivered efficiently, on time, and to the company&rsquo;s high standards.</div>
Qualifications:
<ul><li>Previous administration experience within an office environment.</li><li>
Strong communication &ndash; fluent in English, both verbal and written, with excellent interpersonal skills.</li><li>
Excellent administrative skills.</li><li>
Able to work independently and perform under pressure.</li><li>
Attention to detail and high level of accuracy</li><li>
Ability to take ownership of problems and act quickly.</li><li>
Competent level of computer skills. ( Microsoft Outlook, Word, Excel)
</li><li>Mature approach to dealing with people at all levels of the organisation.</li><li>
Ability to learn and retain information within a reasonable time frame.</li><li>
Reliable with a good time keeping record.</li><li>
Prepared to work additional hours if necessary.</li></ul>
Responsibilities:
<ul><li>Provide day-to-day administrative support to the team and, where necessary, to the Accounts Department.</li><li>
Implement and maintain procedures to ensure continuity of administrative services at all times.</li><li>
Update the company crew booking system daily to maintain accurate records.</li><li>
Manage daily crew movement reports and lieu days.</li><li>
Coordinate accreditation and catering requirements for each site.</li><li>
Arrange flight and hotel bookings as required for events.</li><li>
Compile shipping documents and maintain records of all equipment shipped in and out of the company.</li><li>
Assist with sourcing freelancers and arranging related logistics and visas.</li><li>
Support purchase order processing.</li><li>
Provide reception cover when required, including typing and distribution of purchase orders.</li><li>
Assist with the Office Manager&rsquo;s duties when necessary.</li><li>
Ensure all company policies, rules, procedures, and obligations are followed in carrying out the above duties.</li></ul><div></div><div><i><br>
The above list of duties and responsibilities is not exhaustive. Employees may be required to undertake additional tasks in line with the general scope and profile of the role.</i></div></div>

Project Coordinator (Events | Office-based)

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Production Resource Group

ABOUT_COMPANY

Admin & Operations Associate (Saudi National)

Project Manager (Live Events | Middle East)

Project Coordinator (Events | Office-based)