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Projects Pioneers Contracting Company

Job descriptionJob Title: Workshop Maintenance Secretary (Heavy Earth Moving Equipments)Job PurposeTo provide administrative and clerical support to the Workshop and Maintenance Department by managing documentation, work orders, reports, and communication to ensure smooth and efficient workshop operations.Key Responsibilities1. Administrative Support<ul><li>Provide daily administrative support to the Workshop Manager and Maintenance Team.</li><li>Prepare and maintain maintenance reports, logs, and documentation.</li><li>Manage filing systems (electronic and hard copy).</li><li>Schedule meetings and coordinate maintenance activities.</li></ul>2. Work Order &amp; Documentation Control<ul><li>Prepare, issue, and track work orders.</li><li>Maintain preventive maintenance schedules.</li><li>Update equipment maintenance records.</li><li>Ensure proper documentation of repairs and servicing activities.</li></ul>3. Inventory &amp; Spare Parts Coordination<ul><li>Maintain records of spare parts usage.</li><li>Coordinate with procurement for spare parts requests.</li><li>Track delivery of materials and tools.</li><li>Monitor stock levels and notify low inventory items.</li></ul>4. Data Entry &amp; Reporting<ul><li>Enter maintenance data into ERP or maintenance management systems.</li><li>Prepare daily, weekly, and monthly maintenance reports.</li><li>Compile downtime and equipment performance reports.</li></ul>5. Communication &amp; Coordination<ul><li>Coordinate between workshop, site supervisors, and management.</li><li>Handle emails, phone calls, and official correspondence.</li><li>Assist in coordinating vendor visits and service providers.</li></ul>6. Compliance &amp; Record Keeping<ul><li>Maintain compliance documentation (safety inspections, calibration certificates, etc.).</li><li>Ensure records are aligned with company policies and audit requirements.</li></ul>Qualifications &amp; Requirements<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>2&ndash;5 years experience in workshop or maintenance administration.</li><li>Knowledge of maintenance systems (ERP / SAP / CMMS preferred).</li><li>Strong MS Office skills (Excel, Word, Outlook).</li><li>Good communication skills (English required; Arabic is an advantage).</li><li>Ability to work in site-based or workshop environments.</li></ul>Skills &amp; Competencies<ul><li>Strong organizational skills</li><li>Attention to detail</li><li>Time management</li><li>Record keeping accuracy</li><li>Ability to handle multiple tasks</li><li>Basic technical understanding of workshop operations</li></ul>Job Type: Full-timePay: ﷼3,500.00 - ﷼4,500.00 per month

Workshop Maintenance Secretary (Coordinator & Data Entry)

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Projects Pioneers Contracting Company

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Workshop Maintenance Secretary (Coordinator & Data Entry)