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Racemark International NA, LLC

<div><div><div><div><p><b>About the Family Office</b><br>
 We are a small, private family office that oversees approximately 10 residential and commercial properties, as well as a closely held manufacturing business with one plant in the United States and two plants in Europe. We provide a stable, professional, and discreet work environment with long-term continuity and direct interaction with ownership and the CFO. This position is located in Sarasota, Florida, This is an onsite role and is not a remote position.</p><p><b>
Position Summary</b><br>
 The Office Manager will handle the day-to-day administrative operations of the family office, support the CFO, and coordinate with outside professionals such as the CPA and property/service vendors. This role is ideal for a highly organized, detail-oriented professional who enjoys wearing many hats in a small, low-drama environment.</p><p><b>
Key Responsibilities</b></p><ul><li>
Serve as the primary point of contact for the family office, managing phones, mail, email, visitors, and vendors.</li><li>
Maintain calendars, schedule meetings, and coordinate occasional travel and appointments for principals and senior staff.</li><li>
Organize, file, and maintain both paper and digital records, including property documents, contracts, leases, insurance policies, and corporate records.</li><li>
Assist with bill processing by collecting invoices, coding expenses, and preparing payment batches for the bill-paying company.</li><li>
Track recurring due dates (utilities, insurance, property taxes, HOA fees, subscriptions) to ensure timely and accurate payments.</li><li>
Coordinate with property managers, contractors, and service providers to schedule maintenance, repairs, and regular services for all properties.</li><li>
Support the CFO by gathering documents and information needed for financial reporting and periodic reviews.</li><li>
Prepare and organize information for the CPA, including tax-related documents and signature packets.</li><li>
Monitor office supplies, manage vendor relationships for office services, and coordinate basic IT support with external providers.</li><li>
Maintain a professional, organized, and confidential office environment.</li></ul><p><b>
Required Qualifications</b></p><ul><li>
3+ years of experience as an office manager, administrative assistant, or similar role.</li><li>
Proficiency with email, calendar, and standard office software (e.g., Word, Excel, Outlook or Google Workspace).</li><li>
Comfort with basic bookkeeping support, such as handling invoices and coding expenses.</li><li>
Strong organizational skills, attention to detail, and follow-through.</li><li>
High level of discretion and professionalism in handling confidential family and business information.</li><li>
Excellent written and verbal communication skills.</li></ul><p><b>
Preferred Qualifications</b></p><ul><li>
Experience in a family office, real estate, legal, accounting, or small-business environment.</li><li>
Familiarity with basic accounting or bill-pay software.</li><li>
Experience coordinating with outside professionals such as CPAs, attorneys, property managers, and financial advisors.</li></ul><p>
This position is located in Sarasota, FL 34242, and is an onsite position. Please submit your resume and a brief cover letter outlining your relevant office management experience and why this position is a good fit for you to: gingerbailey@gmail.com with the subject line &quot;<b>Office Manager - Family Office</b>&quot;</p></div></div></div><br>
Sarasota, Florida 34242<br>
Full - Time<br>
Onsite<br>
Monday - Friday</div>

Family Office Manager - Located in Sarasota, Florida

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Racemark International NA, LLC

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Family Office Manager - Located in Sarasota, Florida