Abrar Admin

RHK Properties LLC

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 Job Title: Real Estate Administrator
 
 
 
 
 Location: Dubai
 
 
 Department: Real Estate / Operations
 
 
 
 
 Job Summary
 
 
 
 
 We are seeking a detail-oriented and experienced Real Estate Administrator to manage administrative, compliance, and documentation tasks related to real estate projects and transactions. The role requires hands-on experience in preparing, maintaining, and submitting Form A and Form B, coordinating with authorities, and supporting sales, leasing, and legal teams to ensure smooth operations and regulatory compliance.
 
 
 
 
 Key Responsibilities
 
 
 A. Property Sales Administration (Buying &amp; Selling)
 
 
 Prepare, review, and coordinate Form A, Form B, and Form F (Buyer, Seller, and Unified MoU).
 
 
 Ensure accuracy of buyer, seller, broker, and property details before execution.
 
 
 Coordinate NOCs from developers for resale transactions.
 
 
 Liaise with developers, trustees, and registration offices for transfers.
 
 
 Support property transfer processes at DLD Trustee Offices.
 
 
 Track sales documentation, payments, and transaction milestones.
 
 
 Handle off-plan documentation, including Aqood registration.
 
 
 Coordinate SPA signing and developer approvals.
 
 
 B. Leasing &amp; Tenancy Administration
 
 
 Prepare and manage tenancy contracts (residential &amp; commercial).
 
 
 Register, renew, and cancel Ejari contracts.
 
 
 Coordinate tenancy renewals, amendments, and terminations.
 
 
 Ensure compliance with RERA tenancy laws and rental regulations.
 
 
 Calculate rental increases as per RERA Rental Index.
 
 
 Issue and manage tenancy-related NOCs.
 
 
 C. Free Zone &amp; Commercial Compliance
 
 
 Obtain NOCs to operate businesses in Free Zone areas.
 
 
 Coordinate with Free Zone authorities for leasing approvals.
 
 
 Liaise with landlords and property management for commercial use permissions.
 
 
 Support trade license&ndash;related property documentation.
 
 
 D. Government &amp; Authority Coordination
 
 
 Liaise with:
 
 
 Dubai Land Department (DLD)
 
 
 RERA
 
 
 Trakheesi
 
 
 Developers
 
 
 Free Zone Authorities
 
 
 Submit, follow up, and track approvals, registrations, and permits.
 
 
 Stay updated with changes in UAE real estate laws and regulations.
 
 
 E. Client &amp; Agent Support
 
 
 Act as administrative support for real estate agents and management.
 
 
 Collect and verify client documentation (Emirates ID, passport, visa, trade license, etc.).
 
 
 Coordinate with buyers, sellers, landlords, and tenants.
 
 
 Ensure smooth closing of sales and leasing transactions.
 
 
 F. Records &amp; Compliance
 
 
 Maintain organized digital and physical records of:
 
 
 Sales contracts
 
 
 Tenancy contracts
 
 
 Ejari and Aqood certificates
 
 
 NOCs and approvals
 
 
 Ensure confidentiality, accuracy, and audit readiness.
 
 
 Prepare internal reports for management.
 
 
 
 Requirements &amp; Qualifications
 
 
 
 2&ndash;4+ years experience in real estate administration in Dubai.
 
 
 Strong hands-on experience with:
 
 
 Form A, B, F (sales transactions)
 
 
 Ejari (tenancy)
 
 
 Aqood (off-plan)
 
 
 Free Zone leasing requirements
 
 
 Solid understanding of DLD &amp; RERA regulations.
 
 
 Proficient in MS Office and UAE government portals.
 
 
 Strong organizational and multitasking skills.
 
 
 
 Preferred Skills
 
 
 
 Experience in secondary market &amp; off-plan transactions.
 
 
 Knowledge of commercial leasing &amp; Free Zone regulations.
 
 
 Arabic language is a plus.
 
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Real Estate Administrator

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RHK Properties LLC

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Real Estate Administrator