Abrar Admin

Rice Engineering

<div>Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
<h2 class="jobSectionHeader">About Rice:
</h2>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence.
About George R. Brown School of Engineering and Computing
The George R. Brown School of Engineering ranks among the top 20 undergraduate engineering programs (US News &amp; World Report) and is strongly committed to nurturing the aspirations of faculty, staff, and students in an inclusive environment.
We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community.
Position Summary:
The Department of Bioengineering seeks an experienced Research Administrator to provide comprehensive post-award support for a large and complex portfolio of grants, contracts, and special projects. This position will work directly with faculty to manage award compliance, budgets, reconciliations, projections, and financial reporting, drawing on advanced financial expertise to ensure accuracy, accountability, and strong stewardship of research funds. The Research Administrator will serve as a key advisor and liaison among faculty, central administration, and external sponsors on complex, multi-investigator, or center-level awards. In this critical role, the administrator will help strengthen Bioengineering&rsquo;s research infrastructure while collaborating closely with the Executive Department Business Administrator and Finance and Business Manager to advance the department&rsquo;s strategic and operational goals.
Ideal Candidate Statement:
The Department of Bioengineering seeks an experienced Research Administrator to provide comprehensive post-award support for a large and complex portfolio of grants, contracts, and special projects. This position will work directly with faculty to manage award compliance, budgets, reconciliations, projections, and financial reporting, drawing on advanced financial expertise to ensure accuracy, accountability, and strong stewardship of research funds. The Research Administrator will serve as a key advisor and liaison among faculty, central administration, and external sponsors on complex, multi-investigator, or center-level awards. In this critical role, the administrator will help strengthen Bioengineering&rsquo;s research infrastructure while collaborating closely with the Executive Department Business Administrator and Finance and Business Manager to advance the department&rsquo;s strategic and operational goals.
Workplace Requirements: The position entails work on Rice University&rsquo;s campus, with the potential for some remote work/flexible work arrangements. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $64,000 - $69,900
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
</li></ul></li><li>Two or more (2+) years of experience in research administration, financial reporting, or financial analysis, including at least 1 year focused specifically on post-award administration
</li></ul>Skills:
<ul><li>Advanced knowledge of post-award research administration, including budget management, financial reporting, reconciliations, forecasting, compliance monitoring, and close-outs.
</li><li>Strong working knowledge of federal regulations and sponsor requirements (e.g., Uniform Guidance, NIH, NSF, DOD/DARPA, DOE/ARPA-H, CPRIT).
</li><li>Proficiency with Oracle-based ERP systems (or similar business platforms), Excel, and financial reporting tools; comfort using virtual collaboration platforms such as Zoom.
</li><li>Ability to interpret and present complex financial data clearly to faculty, administrators, and external sponsors.
</li><li>Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-volume environment.
</li><li>Advanced professional communication skills, with the ability to advise faculty, collaborate across departments, and liaise with external funders.
</li><li>Demonstrated problem-solving and analytical skills, with a proactive, solutions-oriented approach to financial and administrative challenges.
</li><li>Capacity to develop and improve processes to increase efficiency and strengthen internal controls.
</li></ul>Preferences:
<ul><li>Experience managing STEM-related research grants and faculty funding, with familiarity in the financial reporting needs of Engineering disciplines.
</li><li>Prior experience with Rice University systems and processes (or comparable higher education research administration systems).
</li><li>Experience managing grants and contracts with major federal/state agencies (e.g., NIH, NSF, DOD/DARPA, DOE/ARPA-H, CPRIT).
</li><li>Familiarity with pre-award processes to provide occasional support as needed.
</li></ul>Essential Functions:
<ul><li>Manage post-award administration for a large and complex portfolio of grants, contracts, and special projects, ensuring compliance with university policies and sponsor requirements.
</li><li>Perform advanced financial functions, including reconciliations, forecasting, variance analyses, compliance monitoring, and financial reporting.
</li><li>Advise and partner with faculty on financial stewardship of awards, allowable costs, effort reporting, and sponsor compliance.
</li><li>Serve as a key liaison among faculty, central administration, and external sponsors on complex, multi-investigator, or center-level awards, providing accurate and timely guidance on financial and administrative matters.
</li><li>Ensure subawards, cost-sharing commitments, and project budgets align with institutional and sponsor guidelines, and resolve discrepancies proactively.
</li><li>Develop, refine, and implement departmental processes to improve efficiency, strengthen internal controls, and support long-term research administration infrastructure.
</li><li>Perform other duties as assigned in support of departmental and school-wide financial and research administration operations.
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University 
 Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 

 If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Research Administrator II

<div>Special Instructions to Applicants:
 
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report . Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
The Department of Transnational Asian Studies (TAS) and the Chao Center for Asian Studies (CCAS) seek a versatile and technically proficient Publications Specialist to lead the end-to-end management of the Transnational Asia journal and oversee the digital presence of the Center&rsquo;s various programs, including TAS, Houston Asian American Archive (HAAA), and CCAS. The Publications Specialist will also drive the communications strategy by designing high-impact promotional materials, managing social media communities, and overseeing the technical execution of hybrid and online events. By blending editorial rigor with technical operational support, this position ensures that the Center&rsquo;s research, events, and brand remain accessible and engaging to a global audience.
Ideal Candidate Statement:
 
The ideal candidate is a proactive &quot;digital generalist&quot; who is equally comfortable navigating the nuances of scholarly publishing and the technical back end of website management. The ideal candidate should possess a unique blend of editorial precision&mdash;necessary for managing journal peer reviews and copy-editing&mdash;and creative flair for designing social media graphics and promotional content. We are looking for someone with the technical agility to work with HTML/CSS and digital archiving (DOIs), as well as the interpersonal poise to host high-visibility webinars and collaborate with international authors and student content creators. A successful candidate will be highly organized, capable of balancing the steady rhythm of an annual newsletter and journal cycle with the fast-paced demands of live event production and real-time social media engagement. If you enjoy a role where your work shifts from technical site migrations to creative brand strategy in a single day&mdash;and you possess the flexibility to adapt your schedule to the journal&rsquo;s peak periods, including occasional &ldquo;crunch time&rdquo; work on evenings or weekends&mdash;you will thrive in this position.
Workplace Requirements:
 
On-campus position: This position is exclusively on-site, necessitating all duties to be performed in person on campus in Herring Hall (Monday&ndash;Friday from 8&ndash;5). Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $55,000 &ndash; $61,000, depending on skills and qualifications
 
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</li></ul></li><li>1+ years of related professional experience (not as a student or volunteer)
<ul><li>In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</li></ul></li></ul>Skills:
<ul><li>Strong oral and written communication skills
</li><li>Familiar with technology, social platforms, current and future trends
</li><li>Organized and creative
</li><li>Analytical and problem-solving skills
</li><li>Ability to take direction and work to meet expected deadlines and schedules
</li><li>Demonstrated team player
</li></ul>Essential Functions:
Manages the Transnational Asia journal
<ul><li>Coordinates the solicitation, review, and copy-editing of articles for the journal
</li><li>Communicates with authors and reviewers to ensure that quality standards are met
</li><li>Formats journal articles for publication in both PDF and HTML
</li><li>Publishes journal articles, which may contain text, visuals, and video
</li><li>Archives journal articles with a DOI for each article 
</li></ul>Maintains and improves the CCAS, TAS, HAAA, and Transnational Asia websites
<ul><li>Implements technical upgrades
</li><li>Creates pages and content types using HTML and CSS
</li><li>Migrates websites to new platforms as they&rsquo;re adopted
</li><li>Ensures information is up to date
</li><li>Curates news and events
</li></ul>Creates and manages distribution of promotional materials for CCAS, TAS, HAAA, and Transnational Asia programs and events
<ul><li>Designs flyers, social media graphics, YouTube thumbnails, Zoom welcome screens, etc.
</li><li>Creates LiveWhale listings for events
</li><li>Maintains external and internal email lists
</li><li>Writes and sends promotional emails
</li><li>Writes and posts social media posts
</li><li>Creates annual TAS newsletter
</li></ul>Manages social media communities for CCAS and TAS
<ul><li>Writes content used to engage constituents and grow channels
</li><li>Curates digital content
</li><li>Provides customer service to constituents across digital channels
</li><li>Participates in the development of the digital communication and brand strategy
</li><li>Manages new student content creator pilot program
</li></ul>Hosts Zoom component of all hybrid or online events
<ul><li>Creates and manages Zoom registration
</li><li>Performs technical run-throughs prior to the event
</li><li>Records and edits recordings for Zoom webinars
</li><li>Manages editing of subtitles for recorded lectures
</li><li>Uploads lecture recordings to CCAS YouTube channel
</li></ul>Performs all other duties as assigned
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Publications Specialist

<div>Special Instructions to Applicants:
 
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report . Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
Ideal Candidate Statement:
 
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
Workplace Requirements:
 
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $65,000 minimum, with the hiring salary commensurate with experience.
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</li></ul></li><li>3+ years of related experience
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</li></ul></li></ul>Skills:
<ul><li>Ability to develop and initiate new strategies
</li><li>Advanced problem-solving skills
</li><li>Strong verbal and written communication skills
</li><li>Ability to work well under pressure and manage projects simultaneously
</li><li>Strong organizational and time management skills
</li><li>Advanced knowledge of the Microsoft Office suite
</li><li>Strong data analysis skills
</li><li>Knowledge of CRM systems and application management platforms
</li><li>Ability to manage marketing campaigns
</li><li>Ability to work independently and as part of a team to meet expected deadlines and schedules
</li><li>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</li><li>Strong client service orientation and attention to detail
</li><li>Ability to develop complex or multiple program partnerships and funding sources
</li><li>Knowledge of managing budgets and developing financial plans
</li><li>Ability to coordinate events, seminars, and professional development programming 
</li></ul>Preferences:
<ul><li>Master&rsquo;s Degree
</li><li>5+ years of related experience 
</li></ul>Essential Functions:
<ul><li>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</li><li>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</li><li>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</li><li>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</li><li>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</li><li>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</li><li>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</li><li>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</li><li>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</li><li>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</li><li>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</li><li>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</li><li>Performs all other duties as assigned 
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

PSM Program Administrator

<div>Special Instructions to Applicants
All interested applicants should attach a cover letter and a resume in PDF format to the Supporting Documents section of the application.
Inquiries : Lisa Spiro (Search Coordinator), lspiro@rice.edu .
We will evaluate your application based on your cover letter and resume, so you do not need to fill out the Work History and Education sections of the online application.
For more information about working at Fondren Library, please see https://library.rice.edu/content/employment .
This position is unable to provide visa sponsorship. 
About Rice
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lectures series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary
This is a cataloging position focusing on music and audio resources. The Music Cataloging and Subject Specialist provides leadership in evaluation and application of current and emerging cataloging standards. Provides training or technical advice to library staff regarding resource description and metadata assignment. Advises patrons regarding audio recording equipment and metadata best practices. This position also manages the resource budget and provides support to the Shepherd School of Music (SSOM), one of the country&rsquo;s youngest and most prestigious university-level programs. Primary work location and reporting to the Fondren Library.
The ideal candidate for this role has demonstrable cataloging mastery pertaining to music and audio resources. They can describe nuances in these resources with nationally recognized vocabularies and standards. They are able to select and support the use of these resources by world-class musicians, faculty, and staff who likewise have specialized music expertise. The candidate should enjoy outreach and specialized reference activities in order to promote these library resources to professors, staff, and students.
Workplace Requirements
Following a six-month probationary period, this full-time position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. The role is expected to be on campus 80% of working hours, though additional remote work time may be arranged. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range
This is a full-time, benefits-eligible position, and the proposed salary range is $68,000 &ndash; 71,000 annually , depending on qualifications and experience. Exempt positions under FLSA are not eligible for overtime.
Minimum Requirements
<ul><li>Master&rsquo;s Degree from an ALA-accredited program or equivalent library and/or information science program
</li><li>Two or more years of experience working in an academic library (professional librarian or paraprofessional)
</li></ul>Skills:
<ul><li>Thorough knowledge of MARC cataloging standards and practices
</li><li>Knowledge of library music vendor services; this role helps to develop and manage music collections in support of the SSOM
</li><li>Excellent verbal and written communication skills
</li><li>Proven ability to solve problems
</li><li>Outreach skills to promote library music resources and guide SSOM faculty, staff, and students in their effective use
</li><li>Flexibility in performing different tasks as library needs change
</li><li>Commitment to enhancing services through teamwork
</li><li>Ability to prioritize work to ensure departmental and library goals are realized
</li><li>Demonstrated commitment to staff development and continuing education
</li><li>Knowledge of integrated library systems, particularly Alma/Primo
</li></ul>Preferences
<ul><li>Master&rsquo;s Degree in Music is highly preferred
</li><li>Public speaking or teaching skills; this role may occasionally provide orientation or promotional sessions on music resources for classes or groups
</li><li>Knowledge/experience of music production, including using portable equipment to record solos and recitals off campus, troubleshooting audio-video equipment, proper mic/camera placements for different performances, and best practices for music recording
</li></ul>Essential Functions
<ul><li>Provides original cataloging and leadership to describe and enable access to musical works (such as scores, monographs related to music, and CDs) acquired by Fondren Library
</li><li>Provides outreach to the SSOM including meeting with faculty and staff to align library resources with SSOM needs
</li><li>Responsible for music-related authority control
</li><li>Stays current with national cataloging standards, responsible for interpreting and adapting those for local purposes
</li><li>Participates in departmental and library ‐ wide committees and work groups established to further various aspects of the Fondren Library mission
</li><li>Develops and manages music resource collections (print, electronic, and audio) in Fondren Library and responds to music resource acquisition requests
</li><li>Field reference requests related to music
</li><li>Performs all other duties as assigned
</li></ul>Additional Functions
<ul><li>Assists in the development and ongoing review of local policies and procedures for cataloging
</li><li>Provides training or technical advice to library staff regarding cataloging resource description related to musical works
</li><li>Occasional workshops or teaching on library resources and services
</li><li>Assists in coordinating a concert series in the library in partnership between the library and the SSOM
</li><li>Acts as liaison for music or audio projects with other departments within the library and/or other campus groups
</li><li>Assists and/or manages special cataloging projects undertaken by the department as assigned by the department head
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values : Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University&rsquo;s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.</div>

Music Cataloging and Subject Specialist

<div>Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
About Rice
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence.
Position Summary
The Associate Director of Staff Administration oversees all daily staff-related administrative operations within Rice Business, while working collaboratively with the Chief Business Officer (CBO) on all strategic matters. Reporting directly to the CBO, this role supports strategic direction and provides all operational oversight for the full lifecycle of staff administrative actions, ensuring alignment with institutional policies, regulatory requirements, and the priorities of the business school.
As a key member of the Business and Operations team, the Associate Director manages complex administrative processes in close coordination with the university&rsquo;s Human Resources division and the CBO. This position functions as the primary liaison to Rice HR and serves as the subject matter expert on human resources policies, guidelines, and procedures for the school. The role leads all staff position management activities, including posting, reclassification, and updates; supports the annual merit processes; manages personnel reporting and recordkeeping; and ensures accurate and timely execution of all HCM transactions.
The Associate Director is responsible for processing offer letters and direct hires, guiding leaders through employment actions, and ensuring consistent, compliant, and efficient execution of personnel processes. Serving as the central hub for staff administrative needs, this position ensures operational continuity, mitigates risk, and strengthens the infrastructure that supports Rice Business staff.
Through strategic oversight and disciplined execution, the Associate Director of Staff Administration plays a critical role in advancing operational excellence and supporting the success of Rice Business personnel.
Ideal Candidate Statement
The ideal candidate is a confident and poised administrative leader who demonstrates executive presence, sound judgment, and exceptional attention to detail. With substantial experience in complex administrative and/or human resources functions, this individual brings deep operational knowledge and the ability to manage personnel processes with precision and discretion.
A proactive self-starter, the successful candidate effectively prioritizes competing demands while maintaining accuracy and efficiency. They collaborate seamlessly across teams and guide senior leaders with confidence, professionalism, and well-informed counsel. Known for resilience and creative problem-solving, this individual approaches challenges with composure and a solutions-oriented mindset.
Committed to high-quality service and aligned with Rice Business values of attentiveness, responsiveness, and kindness, the ideal candidate strengthens operational excellence through disciplined execution.
Workplace Requirements
Rice Business primarily delivers residential classes and activities taking place almost daily between 7 am and 10 pm. We value a highly collaborative and community-based culture, with expectations to provide in-person support and services to all members of our community. Remote work options are limited. Most employment activities are required to be performed in person and on campus. This in-person approach is central to the successful achievement of our research and academic missions.
This position may be offered as a hybrid role following the successful completion of the probationary period. The position may combine both in-office and remote work to provide flexibility and support collaboration. The schedule for the position necessitates a minimum of 4 days in the office per week.
Per Rice policy 440 , work arrangements may be subject to change.
This role is classified as an Essential Remote Position. During declared emergencies or crisis events, the incumbent is required to continue duties remotely to ensure business continuity. Employees in this role must remain accessible to leadership, support critical departmental functions, and maintain operations until normal on-site activities resume.
Hiring Range: Minimum $85,000 annually, commensurate with experience
<ul><li>Exempt (salaried) positions under FLSA are not eligible for overtime.
</li></ul>Minimum Requirements
<ul><li>Bachelor&rsquo;s Degree 
</li><li>Four or more (4+) years of related work experience
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.
</li></ul></li></ul>Skills:
<ul><li>Excellent planning, organization and analytical skills
</li><li>Strong interpersonal, written and verbal communication skills
</li><li>Ability to exercise sound judgement, innovative and creative program &ndash; solving
</li><li>Consistent ability to take initiative to achieve the goals and objectives set by leadership through implementation
</li><li>Familiarity with administrative and HR principles and guidelines
</li></ul>Preferences
<ul><li>Experience working in a central administrative office position (such as Human Resources, Payroll, Finance, etc.) Experience working in non-profit/higher education settings
</li><li>Experience with Oracle-based or similar ERP systems
</li><li>Strong attention to detail
</li><li>High levels of overall organization, accuracy, and time management
</li><li>Willingness to take charge of assignments and follow through with minimal supervision
</li><li>Ability to work with a high level of confidentiality and take initiative to improve processes/policies
</li><li>Proficiency in Microsoft Office Suite
</li><li>Demonstrated experience in the use of human capital management (HCM) systems
</li><li>Excellent problem-solving and project management skills
</li><li>Ability to manage many concurrent tasks with varying priorities with minimal oversight
</li><li>Displays good judgment in dynamic situations
</li><li>Excellent customer service orientation, with a track record of tact, courtesy, discretion and respect for confidential information
</li></ul>Essential Functions
<ul><li>Manage all Rice Business staff administrative needs via iO in coordination with central human resource colleagues/departments.
</li><li>Provide compensation and appointment guidance/recommendations to CBO as requested; gather, analyze and explain relevant data.
</li><li>Work with hiring managers on staff recruitment and appointment processing.
</li><li>Track and monitor staff FWAs.
</li><li>Oversee staff onboarding and offboarding procedures in alignment with Rice Business policy and best practices including exit interviews; consider and propose retention strategies and continuity plans based on related data.
</li><li>Prepare and distribute staff merit letters annually.
</li><li>Maintain expert-level knowledge of iO; provide iO guidance to Rice Business managers as appropriate.
</li><li>Ensure reliable and accurate staff labor costs are tracked and communicated to Finance.
</li><li>Division HCM approver for staff and student as applicable.
</li><li>Maintain database of all staff JDs, personnel files and salary info.
</li><li>Work cross-functionally with university-level Human Resource colleagues to ensure open lines of communication and clear distribution of information related to staff development and engagement resources.
</li><li>Oversee the interpretation, implementation and compliance with policies and regulations.
</li><li>Organize, manage, and complete special projects within the department
</li><li>Maintain staff listserv and other confidential Rice Business staff-related details to support a robust employee experience to celebrate anniversary dates, probationary check ins and offboarding conversations.
</li><li>Support the execution of marquee staff events such as Rice Business Gives Back, Annual Staff Awards Day, etc.
</li><li>Monitor external and internal website resources to ensure communicated information is updated consistently, which includes the staff directory, staff administration webpage, etc.
</li><li>Work consistently with suppliers for inventory needs as it relates to Staff Awards, Staff Excellence and other marquee events.
</li><li>Serve as the advisor for the Rice Business Collective, the staff volunteer organization.
</li><li>Refresh the blueprint for onboarding and offboarding processes throughout the Rice Business staff community.
</li><li>Supervise, Administrative Operations Specialist who provides assistant to day-to-day tasks owned and coordinated by the Associate Director
</li><li>Organize, plan and facilitate professional development initiatives/sessions on an ad hoc basis to support critical business needs throughout the division.
</li><li>Performs all other duties as assigned
</li></ul>Additional Functions
<ul><li>Manage data input and record keeping of staff journey
</li><li>Analyze existing documents and policies to consider possible improvements.
</li><li>Consistent and frequent contact with the Chief Business Officer
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
 
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.</div>

Associate Director, Staff Administration