Qureos Mentor

Royal Farms

<div>Overview:<div></div><div><b><br>
Job Purpose</b></div><div></div><div><br>
The Accounting Assistant is responsible for supporting the Accounts Payable team through administrative processes related to utility management and vendor payments. This role ensures timely processing of utility bills, accurate account reconciliation, and compliance with company policies and external audit requirements.</div>
Responsibilities:
<div><b>
Essential Functions</b></div><div></div><p><b><br>
Utility Bill Processing &amp; Management</b></p><ul><li><div><ul><li>
Review and import all utility bills processed by the 3rd-party utility vendor.</li><li>
Manage and monitor the Utility Inbox.</li><li>
Process utility payments via ACH, check, or credit card.</li><li>
Clear outstanding utility payments and ensure records are updated.</li><li>
Resolve discrepancies, credits, or missing bills to maintain account accuracy.</li><li>
Prepare monthly utility accruals.</li><li>
Set up new utility accounts as needed and assist with account transfers into Royal Farms' name.</li><li>
Establish online utility accounts and autopay functionality where applicable.</li></ul></div></li></ul><p><b>
Vendor &amp; Payment Administration</b></p><ul><li><div><ul><li>
Obtain vendor packages/contracts and validate all new vendors for AP setup.</li><li>
Process check requests received from all parties.</li><li>
Assist with vendor record maintenance within accounting systems (PDI/Enterprise), OCR systems (Laserfiche &amp; Quick Fields), and 3rd-party vendor portals.</li></ul></div></li></ul><p><b>
Audit &amp; Compliance Support</b></p><ul><li><div><ul><li>
Maintain documentation for compliance with policies, procedures, and external audit requirements.</li><li>
Provide accurate and timely support for audit requests.</li></ul></div></li></ul><p><b>
Cross-Functional &amp; Project Support</b></p><ul><li><div><ul><li>
Provide administrative support to Facilities during projects or large utility requests.</li><li>
Support the Accounts Payable team with ongoing administrative tasks.</li><li>
Participate in special projects and other duties as assigned.</li></ul></div></li></ul><div></div><div><b><br>
Additional Responsibility</b></div><ul><li>
Uphold the mission, core values, and brand standards of the company by ensuring all Accounting practices reflect integrity, accountability, and operational excellence.</li><li>
Performs other projects/duties as assigned.</li></ul>
Qualifications:
<div><b>
Qualifications</b></div><p></p><p><b><br>
Required</b></p><ul><li><div><ul><li>
High school diplmoa or equivalent</li><li>
1-3 years of Accounts Payable experience.</li><li>
Proficiency in Microsoft Excel.</li><li>
Strong attention to detail and accuracy.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to work independently and prioritize tasks.</li><li>
Ability to interact effectively with all levels of management.</li><li>
Team-oriented approach with strong collaboration skills.</li></ul></div></li></ul><p><b>
Preferred</b></p><ul><li><div><ul><li>
Experience with PDI/Enterprise systems.</li><li>
Familiarity with OCR software such as Laserfiche and Quick Fields.</li><li>
Prior experience working with utility vendors or in a multi-location retail environment.</li></ul></div></li></ul><div></div><div><b><br>
Sucess Factors</b></div><ul><li><b>
Accuracy &amp; Efficiency - </b>Ensures all utility and AP processes are completed on time, with precision, and in compliance with internal controls.</li><li><b>
Collaboration &amp; Support -</b> Builds strong working relationships with AP, Facilities, and external vendors to resolve issues quickly and effectively.</li></ul><div></div><div><b><br>
Work Requirements</b></div><br>
<div></div><ul><li>
This position is based at the Baltimore Support Center and is primarily office-based.</li><li>
This position requires prolonged computer use at times and may include light lifting and bending.</li></ul><br>
<div></div>
Pay Range: USD $55,000.00 - USD $67,000.00 /Yr.</div>

Accounting Assistant

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Royal Farms

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Accounting Assistant