Abrar Admin

Royal Palm Academy

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 Advancement Operations Coordinator (Full-Time)
 
 
 
 Royal Palm Academy &ndash; Naples, Florida
 
 
 Hiring range: $25&ndash;$29 per hour | 40 hours/week | On-site | 12-month administrative position
 
 
 Start date: As soon as possible (flexible through July 2026 for an exceptional candidate)
 
 
 
 
 
 Royal Palm Academy, a joyful and thriving independent Catholic PK&ndash;8 school in North Naples, Florida, is seeking a full-time Advancement Operations Coordinator to support the growing work of our Advancement Office.
 
 
 
 
 
 This is a task-oriented, execution-driven role supporting donor stewardship, events, communications, alumni engagement, and advancement operations. The Advancement Operations Coordinator plays a critical behind-the-scenes role in advancing the school&rsquo;s mission and ensuring a high-quality, hospitable experience for donors, families, alumni, and community partners.
 
 
 
 
 
 This role is designed for someone who enjoys execution, takes pride in follow-through, and is comfortable working from clear direction while managing many details independently.
 
 
 
 
 
 This position is well-suited for candidates with a background in events, hospitality, communications, customer service, or high-detail administrative support, and for those who thrive in fast-paced, deadline-driven environments with changing priorities.
 
 
 
 
 
 
 Position Overview
 
 
 
 The Advancement Operations Coordinator reports to the Director of Advancement and works closely with Advancement leadership and the Head of School. This is a high-trust, high-execution
 
 role
 
 requiring professionalism, discretion, adaptability, and the ability to manage multiple priorities simultaneously.
 
 
 
 
 
 This role is fully on-site and includes occasional evening and weekend work during peak event cycles.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
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 Donor Stewardship and Gift Processing
 
 
 <ul>
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 Prepare donor acknowledgments, thank-you letters, and stewardship communications.
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 Support gift entry, pledge processing, and record updates in Blackbaud Raiser&rsquo;s Edge NXT.
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 Maintain accurate and confidential donor, alumni, and parent records.
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 Assist with tracking of in-kind gifts, sponsorships, and donor touchpoints.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 Event and Hospitality Support
 
 
 <ul>
 <li>
 Provide logistical and hospitality support for Advancement-led events, including the Gala, Fashion Show, donor receptions, alumni events, and community gatherings.
 </li>
 <li>
 Build and manage event ticketing in GiveSmart, including attendee communications, updates, and special requests.
 </li>
 <li>
 Prepare event materials (name tags, signage, place cards, seating charts, programs, check-in processes).
 </li>
 <li>
 Support vendor coordination, supplies, volunteer organization, and event-day execution.
 </li>
 <li>
 Serve as a warm, professional presence for guests, donors, and volunteers.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 Communications and Administrative Support
 
 
 <ul>
 <li>
 Support outbound communications, reminders, and follow-ups related to Advancement initiatives.
 </li>
 <li>
 Assist with preparation of newsletters and updates (Advancement, alumni, PVO).
 </li>
 <li>
 Maintain shared files, event documentation, Advancement archives, and PVO materials.
 </li>
 <li>
 Provide scheduling support for meetings and donor or vendor appointments.
 </li>
 <li>
 Prepare mailings, packets, and printed materials as needed.
 </li>
 </ul>
 
 
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 Data, Reporting, and Systems
 
 
 <ul>
 <li>
 Enter and maintain data in Raiser&rsquo;s Edge NXT with accuracy and attention to detail.
 </li>
 <li>
 Pull basic lists and reports for appeals, stewardship, and event follow-up.
 </li>
 <li>
 Update sponsor information, logos, and recognition materials for print and digital use.
 </li>
 <li>
 Make simple updates in Canva using established Advancement templates.
 </li>
 </ul>
 
 
 
 
 
 Professional Expectations
 
 
 
 
 
 
 
 Strong candidates will demonstrate:
 
 
 <ul>
 <li>
 Alignment with the Catholic mission and values of Royal Palm Academy.
 </li>
 <li>
 A service-oriented, can-do approach and willingness to step in wherever needed.
 </li>
 <li>
 The ability to manage competing priorities in a deadline-driven environment.
 </li>
 <li>
 Calm execution under pressure during peak event cycles.
 </li>
 <li>
 Flexibility and problem-solving when plans change.
 </li>
 <li>
 Professional discretion and confidentiality with donor and school information.
 </li>
 <li>
 Warmth, professionalism, and hospitality when representing the Advancement Office.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Undergraduate degree strongly preferred (hospitality, communications, marketing, public relations, or related fields a plus).
 </li>
 <li>
 Experience or demonstrated interest in events, hospitality, nonprofit work, advancement, customer service, or administrative support strongly preferred.
 </li>
 <li>
 Strong organizational skills, attention to detail, and follow-through.
 </li>
 <li>
 Comfort with databases, ticketing systems, and digital tools; CRM experience is a plus but not required.
 </li>
 </ul>
 
 
 
 
 Training will be provided. Reliability, follow-through, and execution matter more than prior system knowledge.
 
 
 
 
 
 
 Growth Pathways
 
 
 
 As experience develops, the role may grow to include:
 
 <ul>
 <li>
 Increased responsibility for managing specific events or event components.
 </li>
 <li>
 Expanded execution responsibility for sponsorship fulfillment and stewardship initiatives.
 </li>
 <li>
 Alumni engagement support and contact management.
 </li>
 <li>
 Supervised outreach support to LYBUNT/SYBUNT and emerging donor segments.
 </li>
 </ul>
 
 
 
 
 
 Position Details
 
 
 <ul>
 <li>
 Full-time, on-site, 12-month administrative position.
 </li>
 <li>
 40 hours per week (typically 7:30&ndash;4:00 daily).
 </li>
 <li>
 Compensation range: $25&ndash;$29 per hour, commensurate with experience and demonstrated capability.
 </li>
 <li>
 Compensation is reviewed annually, with increases tied to execution, reliability, and expanded responsibility.
 </li>
 <li>
 Occasional evening or weekend work required for events.
 </li>
 <li>
 Reports to the Director of Advancement, with additional projects from the Head of School.
 </li>
 </ul>
 
 
 
 
 
 To Apply
 
 
 <ul>
 <li>
 Please submit a Resume/CV in Adobe PDF format to Michael Bussman, Head of School, at
 
 mbussman@royalpalmacademy.org
 
 .
 </li>
 <li>
 To receive best consideration, applicants should include a brief introduction, email, or cover letter explaining what interests you about Royal Palm Academy and why you are interested in joining a small, execution-focused Advancement team.
 </li>
 <li>
 This role is appropriate for early-career professionals or experienced candidates seeking a mission-driven, operations-focused position with meaningful responsibility and growth potential.
 </li>
 <li>
 As part of our application process, selected candidates will be asked to complete a short, online, 12-minute pre-screening cognitive assessment.
 </li>
 </ul>
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Advancement Operations Coordinator

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Advancement Operations Coordinator