Qureos Mentor

Saal.ai

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 Job Description
 
 
 
 
 
 
 
 Reception &amp; Front Desk
 
 
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 Manage the reception desk and welcome visitors, clients, candidates, and vendors.
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 Answer and route incoming calls, emails, and general enquiries - take accurate messages and follow up as needed.
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 Maintain a tidy, professional reception and meeting room set-up (seating, water, stationery, basic AV readiness).
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 Coordinate incoming/outgoing mail, deliveries, and couriers, including tracking and distribution.
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 Executive &amp; Operations Administrative Support
 
 
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 Provide basic administrative support to the CEO, including scheduling meetings, managing invites, and coordinating diary requirements.
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 Prepare daily/weekly schedule overviews and reminders - flag priorities, clashes, and deadlines.
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 Coordinate meeting logistics (room bookings, attendee confirmations, agenda support, AV set-up, refreshments where required).
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 Capture action points or notes when requested and follow up on outstanding actions to closure.
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 Draft, format, and proofread emails, letters, and routine documents as required.
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 Support Arabic-related documentation as needed, including drafting and reviewing letters in Arabic.
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 Handle confidential information with discretion and maintain organised digital filing.
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 Support basic travel and expense coordination when required.
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 Office &amp; Stakeholder Coordination
 
 
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 Act as a coordination point for internal approvals, signatures, and priority requests.
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 Support company-wide events or leadership meetings (e.g., townhalls, client visits) including logistics and attendance tracking.
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 Coordinate onboarding and visitor logistics with HR/Admin (welcome support, meeting room arrangements, basic readiness).
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 Liaise with building management and vendors for office-related service requests and follow-ups.
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 Key Skills
 
 
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 Strong calendar and schedule management skills with high attention to detail.
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 Clear, professional communication in English and Arabic, both verbal and written.
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 Proven ability to handle sensitive and confidential information with discretion and professionalism.
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 Strong coordination, follow-through, and stakeholder management; able to chase actions politely but firmly.
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 Highly organised in documentation, record-keeping, and digital filing.
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 Sound judgement with the ability to prioritise effectively in a fast-paced environment.
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 Tools
 
 
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 Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) &ndash; strong working knowledge.
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 Basic office systems: visitor logs, email distribution lists, document templates, and trackers.
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 Video conferencing tools: Google Meet / Zoom / MS Teams.
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 Comfortable using systems for routine coordination (e.g., Microsoft Dynamics, Darwinbox) is a plus
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Front Office Administrator (UAE National)

Join Saal.ai and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Saal.ai

About Company

Front Office Administrator (UAE National)