Qureos Mentor

Safeway Facilities Management Services

Job Description &ndash; Project CoordinatorPosition OverviewWe are seeking a proactive and detail-oriented Project Coordinator to support the planning, execution, and delivery of commercial interior fit-out projects. The role involves coordinating between clients, consultants, suppliers, subcontractors, and the internal team to ensure smooth project flow, timely execution, and compliance with quality and safety standards.Key ResponsibilitiesProject Coordination &amp; Documentation<ul><li>Assist the Project Manager in planning, scheduling, and monitoring project activities.</li><li>Prepare and maintain project documentation, including project schedules, reports, and meeting minutes.</li><li>Coordinate approvals for drawings, materials, and method statements.</li><li>Track project progress, highlight delays, and escalate issues when necessary.</li></ul>Site &amp; Execution Support<ul><li>Liaise with site engineers, subcontractors, and suppliers to ensure timely execution of works.</li><li>Monitor site activities for compliance with approved drawings and quality standards.</li><li>Follow up on snag lists and ensure rectification within timelines.</li><li>Support in ensuring adherence to HSE and company safety policies on site.</li></ul>Procurement &amp; Vendor Coordination<ul><li>Assist in preparing material requisitions and coordinate with procurement for timely delivery.</li><li>Follow up with suppliers/vendors for order confirmations, deliveries, and documentation.</li><li>Maintain records of material submittals, approvals, and usage on site.</li></ul>Client &amp; Stakeholder Communication<ul><li>Act as a communication bridge between clients, consultants, and internal teams.</li><li>Assist in preparing client reports, presentations, and progress updates.</li><li>Coordinate client meetings, record MOM (Minutes of Meeting), and track commitments.</li></ul>Key Skills &amp; Competencies<ul><li>Strong organizational and multitasking abilities.</li><li>Knowledge of interior fit-out works, drawings, and site processes.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office, AutoCAD (basic), and project management tools (MS Project/Zoho Projects preferred).</li><li>Ability to work under pressure and meet strict deadlines.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, Interior Design, or related field.</li><li>3&ndash;5 years&rsquo; experience in project coordination within the UAE (interior fit-out industry preferred).</li><li>Strong understanding of project execution cycles, procurement, and client handling.</li></ul>Reporting To<ul><li>Reports directly to the Project Manager / General Manager.</li><li>Works closely with Procurement, Design, and Site Teams.</li></ul>Job Types: Full-time, Permanent

Project Coordinator

Job Description &ndash; Senior Admin cum AccountantPosition OverviewWe are looking for a detail-oriented and responsible Senior Admin cum Accountant to oversee administrative operations and financial coordination across both our Interior Fit-out and Real Estate businesses. The role requires strong multitasking, accounting knowledge, and organizational skills, ensuring smooth office management while also handling rent payment tracking, financial reporting, and compliance.Key ResponsibilitiesAdministration &amp; Office Management<ul><li>Oversee day-to-day office operations and administrative staff.</li><li>Maintain contracts, company records, trade licenses, insurances, and renewals.</li><li>Draft, review, and circulate internal/external correspondence.</li><li>Manage HR-related documentation such as attendance, leave records, onboarding, and employee files.</li><li>Coordinate travel arrangements, visas, and government formalities with PRO.</li></ul>Accounting &amp; Finance<ul><li>Record, verify, and reconcile daily financial transactions.</li><li>Handle petty cash, supplier invoices, purchase orders, and expense reimbursements.</li><li>Prepare monthly financial reports and cash flow statements.</li><li>Coordinate with auditors, banks, and external stakeholders for financial matters.</li><li>Ensure VAT compliance, accurate filing, and timely submissions.</li></ul>Real Estate Rent Management<ul><li>Maintain tenant records, lease agreements, and renewal schedules.</li><li>Monitor rent collection and issue timely reminders for due payments.</li><li>Record, reconcile, and report monthly rental income.</li><li>Prepare rent collection status reports and escalate overdue cases.</li><li>Coordinate with tenants for renewals, contracts, and Ejari formalities (if applicable).</li><li>Liaise with property management and legal teams for overdue recovery.</li></ul>Procurement &amp; Vendor Coordination<ul><li>Process purchase requests, quotations, and supplier comparisons.</li><li>Ensure vendor bills are verified and matched with POs before payment.</li><li>Maintain an updated supplier/vendor database.</li></ul>Key Skills &amp; Competencies<ul><li>Strong administrative, accounting, and reporting skills.</li><li>Knowledge of UAE real estate procedures, rent collection, and tenancy laws.</li><li>Proficiency in MS Excel, Zoho Books/CRM, or similar ERP systems.</li><li>Excellent communication skills (English required; Arabic is a plus).</li><li>Ability to manage confidential information with discretion.</li><li>Strong organizational and problem-solving abilities.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or related field.</li><li>5&ndash;7 years&rsquo; experience in Administration &amp; Accounts, with at least 2 years in real estate rent management in the UAE.</li><li>Familiarity with interior fit-out and property management is highly preferred.</li></ul>Reporting To<ul><li>Reports directly to the General Manager / CEO.</li><li>Works closely with the Accounts, HR, and Real Estate Teams.</li></ul>Job Types: Full-time, Permanent

Administrator

Job Title: Sales Engineer &ndash; Interior Fit-outLocation: AbudhabiJob Type: Full-timeReports to: Sales Manager / General ManagerJob Summary:We are seeking a dynamic and results-driven Sales Engineer to join our interior fit-out company. The ideal candidate will have a strong technical background in interior fit-out solutions, excellent communication skills, and a proven ability to drive sales. This role involves developing and maintaining relationships with clients, understanding their requirements, and providing tailored fit-out solutions to meet their needs.Key Responsibilities:Sales &amp; Business Development:<ul><li>Identify and target new business opportunities within the interior fit-out sector.</li><li>Generate leads, meet potential clients, and present company services.</li><li>Develop and execute sales strategies to achieve revenue targets.</li><li>Conduct market research to identify trends and competitor activities.</li><li>Prepare and present technical and commercial proposals to clients.</li></ul>Client Relationship Management:<ul><li>Build and maintain strong relationships with clients, contractors, consultants, and project managers.</li><li>Act as the primary point of contact for clients, addressing inquiries and providing solutions.</li><li>Follow up with clients throughout the sales cycle to ensure successful closure.</li></ul>Technical Support &amp; Consultation:<ul><li>Provide technical insights and recommendations to clients based on their project requirements.</li><li>Work closely with the design, estimation, and project management teams to develop project proposals and cost estimates.</li><li>Conduct site visits to assess project feasibility and provide professional advice.</li></ul>Project Coordination &amp; Follow-up:<ul><li>Collaborate with internal teams to ensure smooth project execution and delivery.</li><li>Monitor project progress and address any client concerns in coordination with the project team.</li><li>Ensure customer satisfaction and maintain long-term business relationships.</li></ul>Reporting &amp; Documentation:<ul><li>Maintain accurate sales records, client databases, and activity reports.</li><li>Provide regular sales forecasts and performance reports to management.</li><li>Keep up-to-date with industry developments and advancements in interior fit-out materials and techniques.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Engineering, Architecture, Interior Design, Business, or a related field.</li><li>Minimum of 3-4 years experience in sales within the interior fit-out industry.</li><li>Strong knowledge of interior fit-out materials, processes, and solutions.</li><li>Excellent communication, negotiation, and presentation skills.</li><li>Ability to understand and interpret technical drawings and project specifications.</li><li>Proficiency in design software such as AutoCAD, SketchUp, Revit, or other relevant tools for presentations and technical proposals.</li><li>Ability to create professional presentations using Canva, Photoshop, or other graphic design software.</li><li>Proficiency in CRM software and Microsoft Office Suite.</li><li>Self-motivated, result-oriented, and capable of working independently.</li><li>Valid UAE/GCC driving license (if applicable).</li></ul>Benefits:<ul><li>Competitive salary with performance-based incentives.</li><li>Health insurance and other company benefits.</li><li>Opportunities for professional growth and career development.</li><li>Collaborative and innovative work environment.</li></ul>If you are a passionate and driven professional looking to make an impact in the interior fit-out industry, we encourage you to apply!Job Type: Full-time

Sales Executive

Job Description &ndash; Estimator Position OverviewWe are seeking a detail-oriented and experienced Estimator to prepare accurate cost estimates for commercial interior fit-out projects. The role involves studying drawings, BOQs, and specifications, conducting site visits, analyzing labor, material, and subcontractor requirements, and preparing competitive quotations. The Estimator will work closely with the Sales, Design, and Project Management teams to ensure precise pricing and profitability for the company.Key ResponsibilitiesTendering &amp; Cost Estimation<ul><li>Review project drawings, specifications, and BOQs to prepare detailed cost estimates.</li><li>Conduct site visits to gather necessary information for estimation and identify potential risks.</li><li>Prepare and submit quotations, proposals, and tender documents within deadlines.</li><li>Analyze labor, materials, subcontractor quotes, and overheads to arrive at competitive pricing.</li><li>Ensure all cost estimates include necessary profit margins and align with company targets.</li></ul>Coordination &amp; Documentation<ul><li>Coordinate with the Design team for drawings, revisions, and clarifications.</li><li>Liaise with the Procurement team for updated material prices and supplier quotations.</li><li>Maintain a database of material rates, subcontractor rates, and project costs.</li><li>Prepare value engineering alternatives to optimize project costs without compromising quality.</li></ul>Client &amp; Sales Support<ul><li>Support the Sales team in preparing proposals and presentations.</li><li>Attend client/consultant meetings to clarify technical and commercial queries.</li><li>Assist in negotiations with clients and subcontractors when required.</li></ul>Post-Tender &amp; Handover<ul><li>Prepare detailed cost breakdowns for approved projects.</li><li>Handover all estimation details, BOQs, and cost sheets to the Project Manager for execution.</li><li>Support in preparing variation orders and cost adjustments during project execution.</li></ul>Key Skills &amp; Competencies<ul><li>Strong analytical and numerical skills.</li><li>Knowledge of interior fit-out works (joinery, MEP, civil, finishes).</li><li>Excellent communication and negotiation skills.</li><li>Proficiency in MS Excel, AutoCAD (basic reading), and estimation software/Zoho CRM.</li><li>Ability to work under tight deadlines and handle multiple tenders.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, Interior Design, or related field.</li><li>3&ndash;5 years&rsquo; experience as an Estimator in the UAE interior fit-out industry.</li><li>Strong understanding of local suppliers, subcontractors, and market rates.</li></ul>Reporting To<ul><li>Reports directly to the Project Manager / General Manager.</li><li>Works closely with Sales, Procurement, and Design Teams.</li></ul>Job Types: Full-time, Permanent

Estimator

Join Safeway Facilities Management Services and explore 4   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Safeway Facilities Management Services

ABOUT_COMPANY

Project Coordinator

Administrator

Sales Executive

Estimator