Abrar Admin

Sahara Management Inc.

Office Location: 15305 Dallas Pkwy 12th Floor, Suite 1271 Addison, TX 75001The Accounts Payable department is responsible for the financial, administrative and clerical support of a company. They oversee making payments owed by the company to suppliers and other creditors, paying vendor invoices or bills, and recording the company&rsquo;s short-term debts. This department is vital for the smooth functioning of any business entity.To work in Accounts Payable, an employee must apply accounting principles and handle work that is analytical, evaluative, and advisory in nature and that requires an understanding of both accounting theory and practice. Professionals are expected to have the ability to pay attention to detail and enter a high volume of data. They are generally in daily communication with employers and vendors.Accounts Payable Roles &amp; ResponsibilitiesPost business transactions, process invoices, verify financial datafor use in maintaining accounts payable recordsProvide other clerical support necessary to pay the obligations ofthe organizationMaintain meticulous records of outstanding payablesEnsure the accuracy of an organization&rsquo;s financial documents forpayment, auditing and tax purposesProtect businesses against unintentional overpaymentPractice effective monitoring to ensure payments are made tovendors in a timely mannerDay-to-Day DutiesClarify any questionable invoice items, prices or receiving signaturesAssemble and review invoices to be completed for paymentMaintain copies of vouchers, invoices or correspondence necessary for filesObtain proper information and/or data regarding invoice payments. Resolve any discrepanciesCheck vendor files for any previous payments and assign voucher numbersPrepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and proceduresVerify invoices against purchase orders and ensure goods or services were received before issuing payment to vendorsGuide and follow up with the Billing Team in making sure books are being maintained in an accurate, timely and compliant mannerVerify that invoices for raw materials, components, and directly related services are correctly coded to the Cost of Goods Sold accounts.Perform a three-way match between Vendor Invoices, integrate vendor invoices in accounting software and POS to ensure that the company is paying for what was ordered and received.Liaise with purchasing, operations, and other internal departments to gather necessary documentation for invoices and resolve discrepancies.Generate reports on accounts payable aging, payment status, and other key metrics for management and financial analysis.Assist with month-end closing procedures, including preparing journal entries for accruals and reconciling accounts payable related balance sheet accounts.Vendor Invoice ProcessingRecord, review, and validate vendor invoices in a timely manner to ensure accuracy and completenessMatch invoices with approved purchase orders and delivery confirmationsEnsure invoices are processed within agreed timelines to avoid delays in paymentsVendor Coordination &amp; ReconciliationCoordinate with vendors to resolve accounts payable issues, including reconciliation differences, late invoices, and missing documentationPerform periodic vendor statement reconciliations and ensure discrepancies are identified and resolved promptlyMaintain clear communication with vendors to ensure smooth closure of outstanding items and prevent payment delaysDisbursements &amp; New Restaurant SupportMaintain and update disbursement sheets related to new restaurant openings and expansion projectsProcess and release build-out cost payments in line with approved budgets and supporting documentationCoordinate with project, operations, and finance teams to ensure timely payments for new restaurant setup activitiesPurchase Orders &amp; Operational SupportRaise and process purchase orders based on restaurant operational requirementsCoordinate with internal stakeholders (operations, procurement, and finance) to ensure POs are accurately created and approvedTrack PO status and ensure timely closure against received invoicesControls &amp; ComplianceEnsure adherence to company policies, approval matrices, and internal controlsMaintain proper filing and documentation for audit and compliance purposesSupport month-end closing activities related to accounts payableNew Restaurant Service SetupUtilitiesBusiness LicenseRestaurant services i.e. mats/towels, pest, grease trap, CO2 orderMaintenance of Compliance DocumentsHealth Permits renewalsBusiness License renewalsReview LeaseReview Franchise AgreementsEDCUATION REQUIREMENT:An understanding of basic bookkeeping and accounting skills is requiredA degree in the following subjects would be beneficial:Finance or EconomicsBusiness StudiesAccountingPROFILE: ESSENTIAL SKILLS Analytical skills Detail oriented and organized Computation skills Leadership abilities Written and oral communication skills Problem solving skills  Microsoft Office i.e. Outlook, Excel, Word, etPay: $20.00 - $24.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What experience do you have with accounts payable processes?</li><li>What software packages are you familiar with that are related to accounts payable and bookkeeping?</li><li>How do you prioritize your work when you have multiple tasks to complete?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Accounting: 1 year (Required)</li></ul>Work Location: In person

Accounts Payable Specialist

Join Sahara Management Inc. and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Sahara Management Inc.

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Accounts Payable Specialist

Accounts Payable Specialist