Qureos Mentor

Salt Lake County

<div>Job Description:
<div><b>
JOB SUMMARY</b></div><div>
Provides legal secretarial support to Division staff. Performs highly responsible and confidential secretarial duties and administrative functions.<br>
<br>
<b>MINIMUM QUALIFICATIONS</b></div><div>
Two (2) years of professional office clerical experience.<br>
Due to the nature of this position, the successful applicant must successfully pass an initial criminal background check, as well as every two years thereafter, and continuously meet the requirements of the Bureau of Criminal Information (BCI).</div><div><b>
ESSENTIAL FUNCTIONS</b></div><div><i>
The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position.</i><br>
<i>Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.</i></div><ul><li>
Drafts service contracts for assigned attorneys&rsquo; client agencies.</li><li>
Prepares required documents using written copy, transcription equipment, shorthand notes or other job specific tools. Makes copies for filing system and appropriately distributes originals.</li><li>
Prepares travel/training requests for seminars, conferences, and workshops, and assists in setting appointments for assigned attorneys.</li><li>
Composes correspondence as requested by attorneys, obtains signature, copies documents for distribution.</li><li>
Prepares and maintains case files (electronic record and hard copy); analyzes information in electronic form and hard copy case file to determine action to be taken; prepares appropriate legal documents for review by attorneys and processing of case.</li><li>
Coordinates inquiries from other office divisions, county departments, state agencies, law enforcement agencies, and courts regarding status of attorney work products.</li><li>
Coordinates inquiries from other office divisions, county departments, state agencies, law enforcement and others with Risk Management and Claims Adjusters as required.</li><li>
Receives outside and defense attorneys&rsquo; motions for discovery and reviews case file to determine which documents are to be provided and provides opposing counsel with same.</li><li>
Answers inquiries on case status either by telephone or written correspondence. Provides citizens with written information of what will transpire, including the name of appropriate judge, the address and telephone number.</li><li>
Analyzes information in case file to determine action to be taken. Prepares appropriate legal documents for processing of case.</li><li>
Using county ordinances, state criminal code and wildlife regulation ordinances, transcribes accurately into legal format the charges to be filed.</li><li>
Keeps daily and weekly calendars of appointments, preliminary hearings, trials and pre-trials for prosecuting attorneys; monitors cases so the proper action is taken within the time limits set forth by statute; coordinates with court clerks and checks via on-line computerized access for court-calendar updates.</li><li>
Receives citations from courts and fact-sheets from attorneys and prepares case files and necessary legal documents.</li><li>
Coordinates with courts regarding continued cases and rescheduling of same.</li><li>
Maintains accurate and current case files and performs duties required for maintenance. Assists in the calling of witnesses for notice of hearing, trials, continuations, cancellations, etc., as required.</li><li>
Utilizes legal training and knowledge of office functions by answering telephone inquiries, referring them to the proper attorneys, take messages, greets and gives information to the general public, law enforcement officers, defense attorneys and other governmental agencies.</li><li>
Assists in setting appointments for assigned attorneys.</li><li>
Independently reviews each case file and orders all necessary legal documents from the agencies according to individual cases. Assists attorneys in maintenance of statistics of court appearances, dispositions and transactions involving cases. Accesses information to court calendars and case files in preparation of related statistics.</li><li>
Assists in the review, logging in and routing of all incoming mail, inter-office and county correspondence to assigned attorneys and/or personnel.</li><li>
Obtains information from defendants as to their assets and financial status. Composes and prepares the appropriate order utilizing the statutes. Composes and prepares the appropriate order and submits to judge and opposing counsel.</li></ul><div><b>
KNOWLEDGE, SKILLS AND ABILITIES (KSA)</b><br>
<b>Knowledge of:</b><br>
<ul><li>General secretarial/clerical procedures and techniques</li><li>Legal terminology</li><li>Office technology systems</li><li>Business English, proofreading, and editing techniques</li><li>Salt Lake County rules, regulations, policies, and procedures</li><li>Criminal justice system</li></ul></div><ul><li>Civil, criminal, and bankruptcy court procedures</li><li>County subdivision approval process</li><li>Word processing systems and equipment</li><li>Legal research</li><li>Salt Lake County Cash Handling policies and procedures</li><li>Filing systems and procedures for various courts, the District Attorney&rsquo;s Office, and outside agencies</li></ul><div></div><div><b><br>
Skills and Abilities to</b><br>
<ul><li>Type accurately at 40 words-per-minute</li><li>Work with computer software related to job-specific duties</li><li>Accurately transcribe dictation from transcriber</li><li>Greet and assist the public in a prompt, courteous, and professional manner</li></ul></div><div><b><br>
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS</b><br>
Work duties are performed in a professional office environment.</div></div>

Legal Secretary

<div>Job Description:
<div><b>
 Human Resources Division Assistant</b></div><div></div><div><br>
$38,920.00 - $58,380.00 DOE*</div><ul><li>All job-related experience must be included on the resume portion for it to be considered in the salary offer.</li></ul><div></div><div><i><br>
&quot;</i><i>Working for the Sheriff's Office has been absolutely wonderful. I have had a great support system from my direct peers and leaders along with others in the department as we are working in a team environment. We work together as one to make a difference and display positive example to all.&rdquo; - Current Civilian</i></div><div></div><div><b><br>
JOB SUMMARY</b><br>
Provides a wide range of technical and administrative support for division administration. Serves as the backup to the Division HR coordinator and/or HR Sergeant and is the initial contact for customers, both in person and over-the-phone.</div><div><b><br>
MINIMUM QUALIFICATIONS</b><br>
Three (3) years of office support experience; OR an equivalent combination of related education and experience.<br>
A valid Driver&rsquo;s License issued by the State of Utah may be required to operate a vehicle. Due to the nature of this position, the successful applicant must pass a required pre-employment background check.
<br>
Must be 18 years of age. Must be a U.S. citizen.</div><div><b><br>
ESSENTIAL FUNCTIONS</b><br>
The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.</div><div><ul><li><br>
Provides technical and administrative support to the Human Resources team relating to salary recommendations, workflows, recruitments, and other HR duties.</li><li>Provides administrative support to division administration.</li><li>Serves as a backup for the Division HR Coordinator, and/or payroll processes and/or HR Sergeant.</li><li>Maintains personnel files.</li></ul></div><ul><li>Completes special assignments and projects as needed.</li><li>May assist in development of training.</li></ul><div><b><br>
KNOWLEDGE, SKILLS AND ABILITIES (KSA)</b><br>
<b>Knowledge of:</b><br>
<ul><li>Basic cash handling procedures</li><li>Office automation, data processing principles and practices</li><li>Human Resources programs, principles and practices</li><li>Statistical concepts and methods</li><li>Payroll functions, practices, policies and procedures</li><li>Policies and procedures applicable to county government</li><li>Microsoft Office Products
</li><li>Written and verbal communication techniques</li><li>Principles of excellent customer service</li></ul></div><div><b><br>
Skills and Abilities to:</b><br>
<ul><li>Perform data entry/keyboarding</li><li>Operate a PC and other office equipment</li><li>Analyze data, prepare reports, and maintain filing system</li><li>Manage own time, priorities, and resources to achieve goals</li><li>Problem solving and conflict resolution</li><li>Use software programs</li><li>Concentrate and accomplish detail-oriented tasks</li><li>Organize workloads and prioritize tasks to adhere to deadline</li><li>Respond quickly to changing priorities</li></ul></div></div>

Division HR Assistant- Sheriff's Office

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Legal Secretary

Division HR Assistant- Sheriff's Office