Qureos Mentor

San Jacinto College

<div><p><b>Assistant, Student Success Center - Central Campus</b></p><p></p><div><b>
PRIMARY FUNCTION:</b> Provides administrative support for the Student Success Center and maintains a professional tutoring environment in the absence of the director.</div><div>
</div><div><b>Essential Job Functions</b>:</div><ul><li>
Provides administrative support. Assists in delegating duties to part-time staff and maintains a professional tutoring environment in absence of the director, reporting any issues to them as needed.
</li><li>Answers phones and directs calls as needed. Assists logging students and resources in and out of systems. Provides information on services to students
</li><li>Maintains the departmental website and social media as directed.
</li><li>Creates, maintains, and tracks work schedule for all tutors and part-time staff.
</li><li>Prepares promotional materials for distribution to staff, faculty, and students.
</li><li>Prepares reports on Student Success Center operations as directed.
</li><li>Assists in planning and conducting tours, meetings, and events.
</li><li>Reports any technology or maintenance issues to the appropriate department.
</li><li>Maintains inventory of supplies and creates requisitions for orders and other department expenditures. Performs budget transfers.
</li><li>Conducts class and center presentations. Assists with Student Resource Fair to promote services to new students and faculty members.
</li></ul><div></div><div>
</div><div><b>Additional Job Functions:</b></div><ul><li>
Maintains a variety of records, files, and reports. Enters data into TutorTrac system.
</li><li>Schedules tutors and students in TutorTrac.
</li><li>Assign tutors to class visitations at the beginning of each semester. Conducts class visits as needed.
</li></ul><p></p><div><b>Knowledge, Skills and Abilities:</b></div><ul><li>
Ability to demonstrate the College values</li><li>
Working knowledge of instructional support requirements</li><li>
Excellent ability to interface with faculty and students</li><li>
Service-oriented</li><li>
Ability to maintain confidentiality and professionalism at all times</li><li>
Must have knowledge of learning assistance programs, operations and techniques; tutoring techniques; Microsoft Office (Word, Excel, PowerPoint, Access, Outlook, OneNote, etc.); recordkeeping techniques; and college practices and procedures</li><li>
Ability to make group presentations</li><li>
Ability to multitask in a high-traffic environment</li><li>
Ability to learn new technology quickly</li><li>
Ability to communicate effectively orally and in writing</li></ul><div></div><div>
</div><div><b>
Required Education:</b></div><ul><li>
High school diploma or equivalent</li></ul><div></div><div>
</div><div><b>
Preferred Education:</b>
</div><ul><li>Associate degree</li></ul><div></div><div>
</div><div><b>
Required Experience:</b></div><ul><li>
One year of administrative, clerical, or customer service experience and previous higher education experience</li></ul><div></div><div>
</div><div><b>
Preferred Experience:</b>
</div><ul><li>One year of previous tutoring center experience</li></ul><div></div><div>
</div><div><b>
Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.</b></div><p></p><p><b>
Salary Grade: </b>106</p><p><i>
Salary is based on the Board-approved salary schedule for the current fiscal year. </i><b><i>See Salary Schedule</i></b></p><p><b>
Requisition Number:</b> req6287</p><p><b>
Posting Close Date:</b> 5/18/2026</p></div><p></p>

Assistant, Student Success Center

<div><p><b>Coordinator, Division Operations - San Jac Online - Central Campus</b></p><p></p><div><b>
PRIMARY FUNCTION:</b> Provides operational and administrative support for the strategic scheduling and management of online courses. This role ensures the accuracy of online course offerings, facilitates faculty workload coordination, manages budgetary and financial processes, and supports compliance with accreditation and regulatory standards. The DOC collaborates with administrators, faculty, and staff to optimize online enrollment, streamline scheduling processes, and maintain the operational efficiency of San Jac Online.</div><div></div><div><b><br>
Essential Job Functions:</b></div><ul><li>
Coordinate Online Course Scheduling &amp; Enrollment Management. Support the development and maintenance of online course schedules, ensuring compliance with enrollment management goals. Assist in tracking online course cancellations, section management, and student registration compliance. Ensure course schedule accuracy in college catalogs, publications, and online platforms.
</li><li>Coordinate contracts and purchasing of goods and services, including preparation and evaluation of quotes</li><li>
and bids, and receipt of goods and materials.
</li><li>Monitor, analyze, and track division expenditures, assisting with budget planning and revisions. Complete budget vs. cost analyses, expense projections, trend reports, and other financial reports as required. Process purchases and contracts for online education services, ensuring compliance with procurement guidelines
</li><li>Assist with recruitment of part-time faculty and maintain completed hiring paperwork for part-time faculty and students, which includes background check authorization, tax exemption forms, payroll deposit forms, retirement forms, and credentials and Statement of Employment Qualifications (SOQ) completion/verification.
</li><li>Coordinate with faculty and staff payroll to ensure that worked and non-worked time and contact hours are reported correctly, and/or overloads and stipends are identified. Ensure that Faculty Workload reports, faculty/staff daily schedules, and Extra Service Agreements for full-time faculty are completed.
</li><li>Manage the division's annual operational budget expenditures, including documenting disposals, assisting in physical inventory, and maintaining appropriate records.</li><li>
Compile information; prepare data reports, and report on enrollment and certificate/degree completion, faculty workload, and other areas for Directors and Chief Officer for Online Learning
</li><li>Participate in activities associated with SACS accreditation, program accreditation, interview committees, appropriate training, and other miscellaneous college initiatives, as needed.
</li><li>Compile and analyze data related to enrollment, course completion, faculty workload, and online student engagement. Provide reports on online course scheduling, student success metrics, and operational efficiencies.
</li>Coordinate with administrative assistants to set up Advisory Committee meetings, departmental recruiting events, and curriculum revisions and submission.<br>
<li>
</li></ul><div></div><br>
<div><b>Additional Job Functions:</b></div><ul><li>
General office duties and other duties as assigned</li><li>
including assisting dean with other projects, campus projects, training, etc.</li><li>
Maintain room keys inventory and coordinate new keys and proximity cards as needed.</li><li>
Coordinate distribution of documents for Enrollment Services. Ensure that grades and end of course folders have been submitted, reviewed, and approved.</li><li>
Provides direct support to students as needed.</li></ul><p></p><div><b>
Knowledge, Skills and Abilities:</b></div><ul><li>
Position requires strong interpersonal skills and outstanding written and verbal communication skills.</li><li>
Knowledge and experience in the areas of purchasing, budgeting, financial administration, financial reporting, and personnel administration are required.</li><li>
Requires individual with strong sense of attention to detail and importance of meeting deadlines and who can cope with several tasks simultaneously.
</li><li>Initiative, self-starter, and analytical skills are mandatory.
</li><li>Above average skills in the utilization of computer systems, including PCs to extract (query) and report on essential information.</li><li>
Ability to work with minimal supervision and maintain confidential information required</li></ul><div></div><div><b><br>
Required Education:</b></div><ul><li>
Associate degree</li></ul><div></div><div><b><br>
Preferred Education:</b></div><ul><li>
Bachelor&rsquo;s degree</li></ul><div></div><div><b><br>
Required Experience:</b></div><ul><li>
3 years&rsquo; related work experience</li></ul><div></div><div><b><br>
Preferred Experience:</b></div><ul><li>
Higher education experience preferred</li></ul><div></div><div><b><br>
Note: This position has opportunity for limited remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College.</b></div><p></p><p><b>
Salary Grade: </b>109</p><p><i>
Salary is based on the Board-approved salary schedule for the current fiscal year. </i><b><i>See Salary Schedule</i></b></p><p><b>
Requisition Number:</b> req6281</p><p><b>
Posting Close Date:</b> 5/13/2026</p></div><p></p>

Coordinator, Division Operations - San Jac Online

<div>
 <strong>
  Essential Job Functions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provides administrative support to the VCFA Department and the Coordinator, Executive Operations
  </li>
  <li>
   Back up support for the A-1 front desk (answering kiosk and making sure all outside visitors sign in)
  </li>
  <li>
   Greet all employees as they come in daily and answer the A-1 front desk phone and direct calls where they need to go
  </li>
  <li>
   Scan in documents into the G:Drive to make sure our retention is up to date for the office
  </li>
  <li>
   Complete inventory of our supply room and make sure items are stocked weekly
  </li>
  <li>
   Process any documents that need to be completed and keep our spread sheets up to date
  </li>
  <li>
   Send emails from District Services about packages, lost and found, facilities issues, or any other communications that need to go out
  </li>
  <li>
   Schedules room reservations for the Board Room and other rooms as needed
  </li>
  <li>
   Other Duties as Assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge, Skills And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ability to demonstrate the College values
  </li>
  <li>
   Must project a professional image, have excellent telephone etiquette and communication skills
  </li>
  <li>
   Must be extremely accurate and have excellent proofreading, grammar and spelling skills
  </li>
  <li>
   Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
  </li>
  <li>
   Basic skill level in Microsoft Office (Word, Excel &amp; PowerPoint)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Education
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   One year related experience
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Salary Grade:
 </strong>
 CLERI
 <br/>
 <br/>
 <em>
  Salary is based on the Board-approved salary schedule for the current fiscal year.
  <strong>
   See Salary Schedule
  </strong>
  <br/>
  <br/>
 </em>
 <strong>
  Requisition Number:
 </strong>
 req6264
 <br/>
 <br/>
 <strong>
  Posting Close Date:
 </strong>
 5/1/2026
</div>


Part Time Administrative Assistant I

<div><p><b>Administrative Assistant - North Campus</b></p><p></p><div><b>
PRIMARY FUNCTION:</b> Provides administrative support to department leader, faculty and staff.</div><div>
</div><div><b>Essential Job Functions:</b></div><ul><li>
Provides administrative support to department lead and faculty members.
</li><li>Support faculty with paperwork (to include new faculty set up), loads, daily schedules, textbook adoptions support, grades and class rolls.
</li><li>Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
</li><li>Enters student data for new, transition and current students, ie; maintains various computer-based records/files and create classes.
</li><li>Works with Clinical Coordinator/Division Operations Coordinator in development of class schedules and catalog revisions.
</li><li>Banner Entry via several banner programs.
</li><li>Schedules and coordinates multiple meetings to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes.
</li><li>Schedules room reservations.
</li><li>Facilitates preparation of curriculum revisions and development of curriculum for new programs.
</li><li>Travel arrangements, Parking Reimbursements.
</li></ul><div></div><div>
</div><div><b>Additional Job Functions:</b></div><ul><li>
Processes Payroll.
</li><li>Orders exams.
</li><li>Orders inventory supplies, Submit Expenses, Maintains P Card needs.
</li><li>Types letters, memos, substitute forms, reports to include state reporting as required.
</li><li>Processes requisitions and invoices as needed.
</li><li>Budget Planning and preparation to include end of fiscal year.
</li><li>Proctors as needed and Help with recruiting development needs.
</li><li>Collects and processes Course Folders, prepare affidavits of Graduation and certificates.
</li><li>Work Business Office as required to include attend training class for this need.
</li></ul><p></p><div><b>Knowledge, Skills and Abilities:</b></div><ul><li>
Ability to demonstrate the College values</li><li>
Must project a professional image, have excellent telephone etiquette and communication skills</li><li>
Must be extremely accurate and have excellent proofreading, grammar and spelling skills</li><li>
Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment</li><li>
Basic skill level in Microsoft Office (Word, Excel &amp; PowerPoint)</li></ul><div></div><div>
</div><div><b>
Required Education:</b></div><ul><li>
High school diploma or equivalent</li></ul><div></div><div>
</div><div><b>
Preferred Education:</b>
</div><ul><li>Above requirement plus one year of specialized or technical training beyond high school</li></ul><div></div><div>
</div><div><b>
Required Experience:</b></div><ul><li>
Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.</li></ul><div></div><div>
</div><div><b>
Preferred Experience:</b>
</div><ul><li>Above requirement including one or more years in a higher education environment.
</li><li>Bilingual candidates are encouraged to apply.</li></ul><div></div><div>
</div><div><b>
Note:The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.</b></div><p></p><p><b>
Salary Grade: </b>103</p><p><i>
Salary is based on the Board-approved salary schedule for the current fiscal year. </i><b><i>See Salary Schedule</i></b></p><p><b>
Requisition Number:</b> req6274</p><p><b>
Posting Close Date:</b> 5/11/2026</p></div><p></p>

Administrative Assistant

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San Jacinto College

About Company

Assistant, Student Success Center

Coordinator, Division Operations - San Jac Online

Part Time Administrative Assistant I

Administrative Assistant