Abrar Admin

Save Ellis Island

Location: Branchville, NJ (primary); Ellis Island (occasional)In-person positionExecutive and Administrative Support<ul><li>Manage and prioritize the President&rsquo;s daily schedule, including appointments, meetings, travel, and events.</li><li>Oversee executive calendars and handle correspondence on behalf of the President.</li><li>Prepare, edit, and proofread agendas, presentations, briefing materials, reports, meeting summaries, and follow-up documentation.</li><li>Support the President&rsquo;s work with the Board of Directors by coordinating schedules, preparing materials, and maintaining accurate records.</li><li>Handle all sensitive information with the highest level of confidentiality, integrity, and professionalism.</li></ul>Communication &amp; Stakeholder Engagement<ul><li>Serve as a knowledgeable, courteous, and professional point of contact for donors, board members, the National Park Service, government partners, consultants, and internal staff.</li><li>Draft, edit, and prepare correspondence and communications on behalf of the President.</li><li>Support donor stewardship activities, including preparing thank-you letters and follow-up communications.</li><li>Coordinate internal and external communication across staff, consultants, and program partners to ensure alignment and smooth information flow.</li></ul>Operational &amp; Office Support<ul><li>Process expenses, invoices, reimbursements, and administrative paperwork accurately and in a timely manner.</li><li>Coordinate logistics for meetings, board sessions, donor events, and related activities, including preparation of minutes when needed.</li><li>Support general office operations such as supply management, vendor coordination, and maintaining organized records and files.</li></ul>Project &amp; Program Coordination<ul><li>Support organizational initiatives related to preservation work, tours, programs, and special projects on Ellis Island&rsquo;s South Side.</li><li>Track project timelines, deadlines, and deliverables across multiple initiatives.</li><li>Assist in preparing materials for grants, fundraising efforts, and program reporting.</li><li>Maintain organized project documentation, files, and records to support transparency and continuity.</li></ul>Required<ul><li>Bachelor's degree or comparable experience.</li><li>Must have experience supporting a senior executive, preferably in a nonprofit or cultural organization.</li><li>Excellent written, verbal, and interpersonal communication skills.</li><li>Strong organizational skills and the ability to manage priorities.</li><li>Proficiency in Microsoft Office, Google, CRM systems, and Zoom</li><li>Dependable, proactive and resourceful</li></ul>Preferred<ul><li>Familiarity with historic preservation, museums, cultural heritage, and nonprofit</li><li>Fundraising processes, grant management, or project coordination</li><li>Comfort interacting with outside groups.</li><li>Knowledge of nonprofit governance and donor relations.</li></ul>Benefits<ul><li>24 PTO days (accrued)</li><li>8 Holidays</li><li>Sick Time (accrued)</li><li>Health and Dental Benefits Available</li><li>403(b) Retirement Plan</li></ul>Work LocationThis position is fully onsite in Branchville, NJ and requires travel to Ellis Island on occasion.Pay: $60,000.00 - $62,400.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Willing to travel to Ellis Island on occasion?</li><li>How many years of experience do you have supporting a senior-level executive?</li></ul>Experience:<ul><li>nonprofit: 2 years (Required)</li><li>work: 3 years (Preferred)</li></ul>Ability to Commute:<ul><li>Branchville, NJ 07826 (Required)</li></ul>Work Location: In person

Administrative Assistant (3 yrs. Exp.)

Join Save Ellis Island and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Save Ellis Island

About Company

Administrative Assistant (3 yrs. Exp.)